InforME Board Meeting Minutes

Thursday, December 6, 2012
1:00-1:30 pm
Nash School
103 Sewall Street, Augusta

Attendees:
Board Members Present:
Ellen Wood
Richard Trahey
Abbe Yacoben
Charles Summers
Joe Laliberte- By Phone
Denise Garland
John Martins
Anne Davis
Anne Schink
Tim Poulin
Paul VandenBussche, Non-Voting Member

InforME Staff and Conference Facilitator
Dustin Biggs
Dan Andrews
Todd Tolhurst
Victoria Land
Kimberly Duplisea
Lesley McCaw

Guests and State Agency Members
Barbara Redmond - SOS
Paul Sandlin - OIT
Kelly Hokkanen

I.	Adoption of October Minutes – 5 minutes
a.	Anne Davis motioned to adopt the meeting minutes as presented.
Second: Ellen Wood
Vote: Unanimous

II.	Transitions – 10 minutes 
•	Kelly Hokkanen – InforME General Manager
o	Charles Summers spoke about the important role Kelly Hokkanen has played over the years, along with her accomplishments and contributions to the Board and State Web sites and services as a whole. Kelly Hokkanen was presented with a commemorative plaque and she spoke about her transition. 
•	Charles E. Summers Jr. – Secretary of State: InforME Board Chair 
o	Charles Summers spoke highly of the work accomplished by the Board over the last 2 years and thanked everyone for their time and service. Paul VandenBussche presented Charles Summers with a commemorative plaque for his time as Board Chair and Secretary Summers spoke about his next transition and his replacement.
•	Paul Sandlin – Manager of eGov Services
o	Paul Sandlin spoke about his new position within OIT as Associate CIO and the board discussed the options currently being researched for his replacement as Manager of eGov Services.

III.	Service Agreements/Deactivation of Service – 5 minutes 
•	Termination of BMV Registration Data CD Service – VOTE 
o	Paul VandenBussche introduced the termination of the BMV Registration Data CD Service stating previous customers were sent a letter announcing that this service will no longer be available due to security reasons and to destroy any data CD’s currently in their possession.
o	Anne Davis asked how old the data is that customers may currently have and how would we know if they destroyed the disc’s? Paul VandenBussche responded that there was no way to confirm that the disc’s had been destroyed but that they were sent a letter ordering them to do so. Paul also stated that the registration data was from the previous quarter.
o	Anne Davis motioned to terminate the Registration Data CD Service.
Second: Richard Trahey
Vote: Unanimous

IV.	Other Business – 10 minutes
•	Strategic Planning Session Discussion (Topics)
o	Paul VandenBussche spoke about the upcoming strategic planning session, stating members should gather and forward along any new ideas for the future and that a planning date should be scheduled before the next board meeting. 
•	User Needs Analysis Surveys
o	Paul VandenBussche spoke about the new User Needs Analysis Surveys that are currently being drafted and when data collection will begin.
•	Elver’s Lottery Application Update
o	Paul VandenBussche introduced the Elver Lottery update, mentioning the quick turnaround time for the service and that 1,800 applications have been filed in the first 3 weeks.
•	DAFS Fiscal Transparency Project Update
o	Paul VandenBussche introduced the Transparency Project and it’s estimated completion date, stating that the service is utilizing and building upon a service provided by the State of Utah. Lesley Mosher spoke about the details of the service and the rollout plan.
o	Anne Davis asked if there would be a press release. Lesley Mosher stated that one had already been written and was ready to go out as soon as the service launched.
o	Anne Schink asked who the target audience would be for such a service. Lesley Mosher stated that Maine citizens and the general public as a whole will benefit from this service and that this should go a long way in improving the state’s low online transparency scores. 
o	Paul Sandlin added that both the Board and the State Controller’s Office paid for the Transparency Service.  The Board subsidized the initial implementation and the Controller’s Office paying for ongoing hosting and maintenance. As a result of this service the Controller’s Office should see a cost savings in regards to staff time for future services like FOIA Requests.
•	Charles Summers spoke about the success of the AAA Driver License Renewal Service and it’s expansion, thanking the Board for their assistance and stating that 1,400 renewals were completed in Waterville during the last week of November.
•	Time and Materials Report
o	Lesley Mosher introduced and spoke about Web sites and services that would be launching in the near future.

V.	Adjournment- 1:30
a.	Motion: Tim Poulin motioned to adjourn the meeting
  Second: Anne Davis
  Vote: Unanimous

VI.	Upcoming Scheduled Board Meeting Dates
•	January 24, 2013
•	February 28, 2013