MLTI Policies for Participating Schools
How does the MLTI “Participating Schools” program work?
In the Spring of 2013, 2014, 2015 and 2016, DOE offered all Maine schools the opportunity to join the MLTI program by choosing one of four comprehensive education technology packages (“solutions”) offered by Apple and HP.
Schools that opted in to MLTI in those years (“participating schools”) signed 4-year agreements with the State (Participation Agreements), pledging to meet certain MLTI program obligations, including:
- Providing every student in participating grades with a personal digital device to support his/her individual learning needs;
- Supporting teacher participation in professional development;
- Hosting parent meetings to orient parents on program goals and expectations; and
- Implementing Digital Citizenship and Internet Safety programs.
At the close of each annual “opt-in” period, the State entered into 4–year leases with Apple and HP to acquire enough packages to meet the needs, over the 4 years of the lease, of schools that were added in that opt-in.
In 2017 and 2018, the state did not offer schools the chance to opt in to the MLTI packages from Apple or HP. Instead, schools eligible for state funding support were offered 3-year grants to enable them to create and purchase their own ed tech packages from any vendor they chose. While these schools participate in a state technology initiative, they are not referred to as MLTI “participating schools.” (See Grants)
Who is eligible to receive an MLTI device from a participating school?
Any student enrolled full-time or part-time at a participating school (in a participating grade) is eligible to receive an MLTI device from the school in which they are enrolled.
- Students who are home schooled, and who are enrolled at least part-time in a participating school (and a participating grade at that school) are eligible to receive a device from their enrolling school.
- Students who are partially or fully enrolled in a participating school, but who receive some or all of their educational services in an alternate facility or program, should be issued a device from their enrolling school.
For information about who pays the cost of student devices, see below.
Staff eligibility to receive an MLTI device is based on the role of the staff member, and the grade or grades they serve. The following are eligible to receive an MLTI device from the participating school (or school district) in which they are employed, provided they serve students in participating grades:
- Certified classroom educators, including, but not limited to, certified teachers of mathematics, science and technology, language arts, social studies, visual and performing arts, world languages, health and physical education, and career and education; development; certified special education teachers; certified CTE teachers and instructors.
- Student teachers placed in a participating school in eligible roles, as described in these guidelines;
- Certified principals, CTE directors, special education directors, deans, assistant principals, assistant CTE directors, assistant deans, guidance counselors, librarians, technology integrators, and literacy specialists;
- Licensed or certified physical therapists, occupational therapists, and speech therapists employed by an SAU with a participating school; and
- Certified superintendents, assistant superintendents, and curriculum directors/coordinators of SAUs with at least one participating school.
Technology support staff may request an additional device for use only in image and configuration testing. An SAU may request one additional device per 300 devices deployed in the SAU (minimum of 1) for use by technology support staff, including a district Technology Director.
Devices allocated for eligible staff may not be redeployed to ineligible staff members. Beginning with the 2018-19 school year, the Department may not be able to provide devices for ineligible staff, even if the school is willing to pay the cost for the device. Ineligible staff includes, but is not limited to, ed techs, school nurses or psychologists and administrative assistants.
The Department does not collect lists of eligible staff names, but participating schools should be prepared to provide that information at a later date if it becomes necessary for auditing purposes.
For information about who pays the cost of staff devices, see below.
What responsibilities do participating schools and their school districts have under the MLTI Program?
Local roles and responsibilities are set forth in the Participation Agreement, signed by the superintendent of each school administrative unit.
- Participation Agreement (2015 opt-in)
- Participation Agreement (2016 opt-in)
- Acceptable Use Policy
- Parent Information Meetings
Who pays for MLTI?
The State makes all lease payments to the vendors. The State covers the cost of eligible students and staff (7thand 8thgrade students and qualifying 7ththrough 12thgrade educators and administrators) up to $254.86 per person, and bills schools to recover the cost for all other packages.
What costs are schools billed for, and how are they billed?
Schools pay for certain costs of the program, including:
- Packages for elementary school students and staff (grades K-6);
- Packages for high school students (grades 9-12);
- Package costs over $254.86 per person for middle school (grades 7-8) students and staff, and high school staff; and
- Devices that are needed to replace school devices that are lost, stolen or damaged beyond repair.
The Department sends invoices to schools to recover package costs (bullets 1-3 above) on a quarterly basis in July, October, January and April. If a school requests it, the Department can instead send one bill, usually in July, to cover the entire school year.
In the first year of a 4-year term, bills for ineligible packages are based on the number of packages ordered by the school. The number of devices at a school may increase or decrease over the term of the lease, as schools increase or decrease the number of students or staff in the participating grades. To accommodate these changes, bills will be adjusted each January, after the first year of a deployment, to reflect the actual number of devices at the school. That number is determined by the number of devices in the school’s Asset Manager, minus any allocated “spares”.
Payment is generally due 30 days after the date of the invoice. We urge schools to pay invoices promptly, since we use those funds to pay the leases on MLTI devices.
For information or questions about billing, please email Brandi Cota or call her at 207-624-6679.
Who owns the MLTI devices?
During the term of a deployment, all MLTI devices are the property of the Maine Department of Education and are provided for the exclusive use of each participating school's students and their teachers and staff.
Can students take devices home?
The Department wants students to be able to take the devices home to support learning. It is strongly recommended that MLTI school policies and procedures support this and do not restrict or make onerous such a process. Further, the Department strongly recommends that school policies recognize that students are in the best position to determine when/if it is necessary to take the device home at night.
MLTI participating middle schools and high schools are required to implement take home policies that allow students to take the laptop home.
Can MLTI devices be taken and used out of State?
MLTI devices may be taken out of Maine, for educational purposes, at the discretion of the local school. The Department strongly suggests that local schools set local policy, as the local school remains responsible for the devices in its deployment.
What happens to devices at the end of a 4-year lease?
At the end of each lease term, Apple and HP offer the State three options:
(1) Buy all of the devices from the vendor, for an end-of-lease, or “buy-out” cost that’s set forth in the lease
(2) Return all devices to the vendor, in good condition, as defined in the lease; or
(3) Buy some and return some, in good condition, as defined in the lease.
In most years, the State elects to buy out all the devices, and then offers schools the option to buy some or all of them from the State. (See Buyout page) The State election is usually made soon after the beginning of the calendar year in which a lease ends (January or February). If the state offers a buyout option to schools at the end of the 4-year lease, and the school pays the buyout cost, the State transfers ownership of the devices to the school.
Coordinator of Secondary Education and Integrated Instruction