ESEA Monthly Newsletters 2022

June 

We hope to provide you with helpful information monthly through the newsletter and office hours. Our newsletters will often include:

  • Fun Data Fact!
  • General and Title Specific Updates
  • Friendly Reminders for Planning and Program Implementation
  • Professional Learning Opportunities
  • Contact Information

Virtual Office Hours: Tuesday, June 14, @ 9 AM
(Contact Cheryl.Lang@maine.gov or your regional program manager for the link.)

On behalf of the ESEA Federal Programs Team, we just want to wish all LEAs, schools and students a very happy and healthy end to the school year!

Fun Data Fact

The FY23 ESEA Application is DUE in 54 full days, which is 1,296 hours / 77,760 minutes / 4,665,600 seconds ūüėä!

General & Title Specific Updates

FISCAL YEAR (FY) 2023 ESEA CONSOLIDATED APPLICATION

The FY23 ESEA Application is now open for eligible LEAs. Please note that LEAs will not be able to submit the FY23 ESEA Application until July 15th, when the Department has loaded final allocation and school information for FY23 into Grants4ME.

For LEAs undergoing reorganization, please note that updated school information will not be reflected in Grants4ME until after July 1, 2022. LEAs needing to leverage FY23 ESEA funding for costs between July 1 and August 1 must also complete the Pre-Award Cost portion of the FY23 ESEA Application.

For the Rank & Distribution data input, districts are eligible to utilize Free & Reduced Lunch data from FY20, FY21, or FY22. 

CONSULTATION WITH NON-PUBLIC SCHOOL PARTNERS

With the launch of the FY23 ESEA Applications, LEAs are encouraged to begin timely and meaningful consultation with their non-public school partners on how the needs of students enrolled in the non-public school can also benefit from the LEA‚Äôs federal programming.¬† As part of this consultation process, we would like to remind LEAs and non-public school officials to complete the ESEA Non-Public School Participation Form, a copy of which can be found on the ‚ÄúNon-public Schools Consultation‚ÄĚ page within the FY23 Application. This form will need to be completed and uploaded to Grants4ME for each non-public school within each LEA.

15% CARRYOVER & TYDINGS AMENDMENT WAIVER/SPENDING DOWN FY20 & 21 FUNDS

The Maine Department of Education is in the process of applying for a Tydings Amendment Waiver to extend the availability of FY21 ESEA funds and waive the requirement that limits the Maine DOE’s ability to grant local education agencies (LEAs) a waiver of the 15 percent Title I, Part A carryover limitation of more than once every 3 years for FY22 funds.

As required, the Maine DOE is seeking 15 days of public comment from June 6, 2022 ‚Äď June 20, 2022.¬† As the Maine DOE moves forward to provide as much flexibility as possible for expending ESEA federal funds, comments can be submitted to Rita Pello at Rita.Pello@maine.gov.

Please be mindful that the Carryover and Tydings Waivers may not be granted by the US Department of Education, so LEAs should be mindful of spending down both their FY20 balances set to expire on September 30th, 2022 as well as any FY21 balances subject to the Tydings Waiver and FY22 Title IA balances subject to the Carryover Waiver.

FY22-23 TITLE I SCHOOLWIDE AUTHORITY

The due date for applying for FY22-23 Title I Schoolwide Authority is July 1st, 2022. If a school is thinking about applying for Title I Schoolwide Authority, it was recommended that the school begin planning at least 6 to 9 months prior to the submission. 

Planning includes:

  • Conducting a comprehensive needs assessment (CNA)
  • Reviewing school policies and procedures
  • Assessing curriculum and instructional delivery models
  • Discussing the transition from a Target Assistance Program to a Schoolwide Program
  • Submitting the Title I Schoolwide plan by July 1st.

The application and related resources are available on our website. There are also several Title I Schoolwide webinars available on the ESEA website resources page.

If you have any questions or need assistance, please contact Jessica Caron at jessica.s.caron@maine.gov or Rita Pello at rita.pello@maine.gov.

COMPREHENSIVE NEEDS ASSESSMENT

This year, we would like to gather feedback to help us improve the CNA, so the process is more user-friendly, streamlined, and meaningful to districts determining the practices and resources needed for continuous school improvement.

As you are updating your district’s CNA this year, please share your thoughts and ideas for improving the process with Jess Caron (Jessica.S.Caron@maine.gov) and Rita Pello (Rita.Pello@maine.gov).

TITLE IIA PROFESSIONAL LEARNING TIP

Recently, Ryan Reed attending CCSSO’s May convening of the Systems to Elevate Excellent Teaching collaborative. He wished to pass on this great piece of advice from a session on equity in professional learning from Dr. Nikki Mouton, Equity, Diversity, and Inclusion Specialist for Frisco Independent Public Schools and Dr. Harriet Moore, Director of Innovation and Equity for Sarasota Public Schools.

To paraphrase: ‚ÄúWe need to think of professional learning like teaching: What do we want educators to learn? How will we know when they‚Äôve learned it? What will we do when they don‚Äôt? How do we extend and engage with those that do master it?‚ÄĚ

 

FRIENDLY REMINDERS FOR PLANNING AND PROGRAM IMPLEMENTATION

FISCAL

Preliminary FY23 ESEA allocation information for each program as well as equitable service funding information is available on the Department’s website. The Department hopes to have final allocation information posted to this same webpage by July 15, 2022.

PERFORMANCE REPORT

If your district has not yet received approval on its FY21 ESEA Performance Report submission, please be sure that you’re working on any required updates and that the district resubmits the FY21 ESEA Performance Report as soon as possible.

Districts in this scenario were sent a formal notification and letter reminding them of their obligation to complete the FY21 ESEA Performance Report.  These letters also indicated that continued delay on FY21 ESEA Performance Reports may cause delay in receiving substantial approval on the district’s FY23 ESEA Application. Districts are asked to be mindful of these announcements as development of FY23 ESEA Application begins.

NEW RESOURCES!

The ESEA Federal Programs Team is excited to share a few new resources now available on our "Resources" Page. Under "General Resources" you will now have access to the following:

Please visit (and bookmark) our ‚ÄúResources‚ÄĚ page and save a copy for you and your colleagues! And reach out to Rita.Pello@maine.gov with any other suggestions for necessary documents and resources you‚Äôre hoping to also have created or updated by the ESEA Federal Programs Team.

ESEA OFFICE HOURS SURVEY

If you have not yet taken the survey about the best time for the ESEA Federal Programs Team to host our monthly office hours, please take five minutes to complete the survey and suggest your best available time! Thank you!

 

Professional Learning Opportunities

MAINE DOE EDUCATOR SUMMIT - MARK YOUR CALENDARS!

The Maine DOE is sponsoring an Educator Summit on August 9 & 10 at the Augusta Civic Center in Augusta.  We are bringing together many teams within the Department to provide all school personnel an opportunity to learn and collaborate in person this summer!  Please check out our website, tell your colleagues, and plan on attending this first Maine DOE Educator Summit.  We will have something for everyone.  The best news is some of the costs of attendance will be REIMBURSABLE.  Registration is set to go live this week and will close on July 15, 2022.  CHECK IT OUT!  

PROFESSIONAL LEARNING CALENDARS

Professional Learning offered through the Department of Education is a fantastic resource for supporting leadership development for administrators and educators. The Department’s professional learning calendar is available.

For more information about professional learning opportunities specific to Tier III identified schools, please contact Teri Peaslee, Professional Development Coordinator at teri.peaslee@maine.gov or (207) 530-7672

 

Contact Information

Please remember, the best person to connect with to answer questions related to ESEA Federal Programs is your Regional Program Manager. They will get you the answer if they do not have it readily available.

Also, your feedback is encouraged and appreciated. Please contact the ESEA Federal Programs Director, Cheryl Lang at cheryl.lang@maine.gov with feedback and suggestions.

TYPICAL TURNAROUND TIME

If you try to reach any one in the ESEA Department via e-mail or telephone (and we are unable to answer), the typical turn-around time is within 48 hours.

If you submit an application, performance report or carryover report for review and potential approval, the typical turn-around time is within two weeks.

 

May 2022

Virtual Office Hours: Tuesday, May 10th @ 9 AM 

(Contact Cheryl.Lang@maine.gov or your regional program manager for the link.) 

Fun Data Fact

 

 

General & Title Specific Updates from the ESEA Federal Programs Team 

Title IIA ‚Äď New Professional learning standards¬†

Learning Forward, the Professional Learning Organization, recently released new Professional Learning Standards. According to the organization, these standards, ‚ÄúOffer educators the latest knowledge and insights to design, implement, and sustain high-quality professional learning. Standards lead to environments in which educators and students have equitable access to powerful learning.‚Ä̬†

You can find more information about the standards, along with the research base and resources to support them, here. 

Friendly Reminders for Planning and Program Implementation for the month of May 

Fiscal 

Billing Period- Please ensure that invoice billing periods do not exceed three months at a time. We encourage quarterly invoicing. This avoids the need to ‚Äúbulk‚ÄĚ invoice and reduces errors. ¬†

Parent & Family Engagement 

ESEA Data Dashboard: Districts need to annually notify and educate their families about the ESEA Dashboard. Along with posting the link to the state’s ESEA Dashboard, districts need to provide an explanation to their families about the dashboard and the information found on the dashboard. We recommend posting this information on a district’s webpage and sharing it with your families. 

Schoolwide Application

The due date for applying for FY22-23 Title I Schoolwide Authority is July 1st, 2022.  Planning includes conducting a comprehensive needs assessment (CNA), reviewing school policies and procedures, assessing curriculum and instructional delivery models, discussing the transition from a Target Assistance Program to a Schoolwide Program, and lastly submitting the Title I Schoolwide plan by July 1st.

The use the Schoolwide plan template. In addition, there are several Title I Schoolwide webinars available on the ESEA website resources page. If you have any questions or need assistance, please contact Jessica Caron at jessica.s.caron@maine.gov. 

Communication 

Please remember, the best person to connect with to answer questions related to ESEA Federal Programs is your Regional Program Manager. They will get you the answer if they do not have it readily available.  

Aroostook County & Kennebec County: Jessica Caron at jessica.s.caron@maine.gov or (207) 458-0334. 
Washington County & the Midcoast Region: Ryan Reed at ryan.reed@maine.gov or (207) 530-2129.
Penquis Region: Travis Doughty at travis.w.doughty@maine.gov or (207) 624-6709. 
Western Maine & Cumberland County: Daniel Weeks at daniel.r.weeks@maine.gov or (207) 624-6749. 
Hancock County & York County: Rita Pello at rita.pello@maine.gov or (207) 530-6469.   

 

Professional Learning Opportunities 

SAVE THE DATE: ‚ÄúSupporting Resilience, Responsiveness, and a Renewed Approach to Education‚ÄĚ ¬†

Who: Open to ALL Educators & School staff  How much: $25 per person, or $100 per team of 5 from the same district 

The Maine DOE is sponsoring a Maine Educator Summit on August 9th & 10th. Registration will be open for this event soon, so continue checking the Professional Development calendar to register for this event. Payments for accommodations, meals, and mileage will be available through district reimbursement requests.  

When: August 9th and 10th  
Where: Augusta Civic Center 

Who: Open to ALL Educators & School staff 

How much: $25 per person, or $100 per team of 5 from the same district 

Professional Learning offered through the Department of Education is a fantastic resource for supporting leadership development for administrators and educators. The Department’s professional Development calendar is available at https://www.maine.gov/doe/calendar.  

For more information about professional learning opportunities specific to Tier III identified schools, please contact Teri Peaslee, Professional Development Coordinator at teri.peaslee@maine.gov or (207) 530-7672. 

 
Contact Information 

As always, reach out to your ESEA regional program manager with questions. Their contact information can be found above. 

Your feedback is always encouraged and appreciated. Please contact the ESEA Federal Programs Director, Cheryl Lang at cheryl.lang@maine.gov with feedback and suggestions. 

 

April 2022

We hope to provide you with helpful information monthly through the newsletter and office hours. Our newsletters will often include: 

  • General and Title Specific Updates from the ESEA Federal Programs Team¬†
  • Fun Data Fact(s)¬†¬†
  • Virtual Office Hours:¬†¬†
    • Tuesday, April 12, @ 9 AM¬†(Contact¬†Cheryl.Lang@maine.gov¬†or your regional program manager for the link.)¬†
  • Friendly Reminders for Planning and Program Implementation¬†
  • Professional Learning Opportunities¬†
  • Contact Information¬†

General & Title Specific Updates from the ESEA Federal Programs Team 

Title IA Reallocated Funds for Summer Programming  

It is our pleasure to announce that all 42 summer program proposals have been approved and will receive the requested funding, an amount totaling $1,578,588.24. Every LEA who submitted a completed application has been awarded the funds and should have received an automated acceptance notification. If any LEA has not received this acceptance, please reach out to Jess Caron at jessica.s.caron@maine.gov and Rita Pello at rita.pello@maine.gov. 

Title IIA LEA Use of Funds Survey 

On April 5th, the US Department of Education’s contractor, Westat, will be sending the school year 2020-21 (State FY21) survey on the use of LEA-LEVEL Title IIA funds to a random sampling of districts. Information on this year’s survey, as well as data from previous years, can be found here. If you have any questions about the survey, you are directed to contact Westat by telephone at 1-855-817-1704 or via email at title2afunds@westat.com.  

Title V FY23 Eligibility 

The Federal FY22/State FY23 SRSA application will close on April 15, 2022. Once the application closes, the REAP team at USDE will send a general confirmation email to each LEA that submitted an SRSA application. After the confirmation email is sent, the REAP team at USDE will finalize the list of SRSA and RLIS LEAs and publish them in the Master Eligibility Spreadsheet. Once the final cohorts are published, both State Coordinators and LEA members will be asked to review the data and verify that it is accurate. If you have any questions regarding FY23 Title V eligibility, please reach out to Daniel Weeks at daniel.r.weeks@maine.gov.  

Fun Data Fact

ALL 42 Summer Reallocated applications were accepted with a request of over $1.5 million. Funds requested will go to a wide variety of innovative summer programs, including but not limited to, experiential learning opportunities, hands-on science and outdoor curriculum, educational and community-based field trips, student-centered interventions, and meaningful family engagement activities. The estimated amount of students served through these programs is 3,788! 

April: Friendly Reminders for Planning and Program Implementation 

Comprehensive Needs Assessment 

As we move closer to the end of another school year, many are thinking about the Comprehensive Needs Assessment (CNA) and what is considered allowable and expected for annual updates. Over the past couple of years, due to the contributing factors of the pandemic, updates to the CNA were not as comprehensive or useful as its intended purpose. 

This year, we would like to gather feedback to help us improve the CNA, so the process is more user-friendly, streamlined, and meaningful to districts determining the practices and resources needed for continuous school improvement. As you are updating your district’s CNA this year, please share your thoughts and ideas for improving the process with Jess Caron (Jessica.S.Caron@maine.gov) and Rita Pello (Rita.Pello@maine.gov).  

Communication 

Please remember, the best person to connect with to answer questions related to ESEA Federal Programs is your Regional Program Manager. They will get you the answer if they do not have it readily available.  

Typical Turnaround Time 

If you try to reach any one in the ESEA Department via e-mail or telephone (and we are unable to answer), the typical turn-around time is within 48 hours. 

If you submit an application, performance report, or carryover report for review and potential approval, the typical turn-around time is within two weeks.  

If you have not heard back from us within the time frame we have outlined, please reach out to us again. 

Fiscal 

We encourage Business Managers to submit monthly invoices for all ESEA titles. 

Professional Learning Opportunities 

Professional Learning offered through the Department of Education is a fantastic resource for supporting leadership development for administrators and educators. The Department’s professional learning calendar is available at https://www.maine.gov/doe/calendar.  

For more information about professional learning opportunities specific to Tier III identified schools, please contact Teri Peaslee, Professional Development Coordinator at teri.peaslee@maine.gov or (207) 530-7672. 
Contact Information 

As always, reach out to your ESEA regional program manager with questions. Your feedback is encouraged and appreciated so please contact the Federal Programs Director, Cheryl Lang, at cheryl.lang@maine.gov with feedback and suggestions. 

March 2022

Virtual Office Hours

Tuesday, March 8 @ 9:00 AM

Contact Cheryl.Lang@maine.gov or your regional program manager for the link

Fun Data Fact(s)

Grants4ME has a new feature that should help with invoicing! On the ‚ÄúExpenditure Details‚ÄĚ page, the ‚Äúhover over‚ÄĚ feature now allows you to see how much funding you have previously requested in that object & function code, along with the total funds requested (including the new expenditures).

Screenshot of expenditure details page showing hover items highlighted in yellow

 

General & Title Specific Updates from the ESEA Federal Programs Team

Title I Summer Reallocation Grant Opportunity

Thank you to all who attended the training session for pursuing the FY20 Title I Summer Reallocation Grant opportunity. The¬†recording of the training¬†can be found under ‚ÄúTraining Videos‚ÄĚ on the Grants4Me homepage.

The deadline for submission is¬†Friday, March 11th at 4 PM EST. Applications submitted after the time will not be accepted. Be sure to click on ‚ÄúDraft Completed‚ÄĚ to submit the application. To have a complete submission, districts will need the LEA Fiscal Representative (business manager) and LEA Authorized Representative (superintendent) to sign off on the application by the March 11 deadline. This is similar to the process used for the ESEA Consolidated applications for FY22.

Please reach out to Jessica Caron (jessica.s.caron@maine.gov) with any questions about the application process.

TITLE II, PART A SURVEY

Districts should expect to receive the U.S. Department of Education’s survey on the use of FY21 Title IIA funds starting on April 1st. Please ensure this is completed accurately and in a timely manner.

PARENT & FAMILY ENGAGEMENT

ESSA Data Dashboard

Districts need to annually notify and educate their families about the ESSA Dashboard. Along with posting the link to the state’s ESSA Dashboard, districts need to provide an explanation to their families about the dashboard and the information found on the dashboard. Tutorials on how to use and navigate the dashboard are provided there. We recommend posting this information on a district’s webpage and sharing it with your families.

School-Parent Compacts

This is the time of year when schools typically have Parent-Teacher Conferences and provide student Progress Reports. These are two components of the Title I School-Parent Compact. Title I Targeted Assistance Programs could share Title I student achievement data with families and send home Title I student progress reports as outlined in the School-Parent Compact. A Title I Schoolwide Program can use the school’s standard process for reporting student achievement or progress to families as outlined in its School-Parent Compact. Please take a moment to review this section of your Title I schools’ individual compacts. See School-Compact requirements in Section 1116(d) (pg.71) of ESSA statute.

COMPREHENSIVE NEEDS ASSESSMENT

The district and schoolwide CNAs should be reviewed and updated annually in the Spring. Once new assessment data is available, the CNA data tables should be updated, the existing goals should be evaluated against the new data, further discussions around data analysis should be conducted, future action steps/strategies should be determined, and refined or new goals should be developed. Ensure appropriate stakeholders are part of these meetings and maintain meeting documentation, which should include meeting notices, agendas, and minutes with participants and their representative stakeholder group listed. The district and school profiles in the ESEA Consolidated Application should then be completed using these meeting dates, stakeholder participation, process followed, and high needs identified. This CNA updating process informs how the new fiscal year’s ESEA funding should be used. The updated CNAs should be reviewed periodically throughout the year.

Only new plans for Title I Schoolwide authority are due to the Maine DOE’s ESEA Federal Programs Team by July 1. Otherwise, the district and/or schoolwide CNA plans are required to be submitted to the Maine Department of Education (DOE) as part of the ESEA Monitoring process. Please look at the resources online including the updated CNA Plan Template.

NON-PUBLIC CONSULTATION

On-Going Consultation

This would be a good time to check-in with your non-public schools and review their current year project implementation--determine if any mid-year adjustments need to occur, ensure data will be available for evaluating the project outcomes, and create a timeline for next year’s consultation. They should have a similar process to the CNA (illustrated above) for determining their student and teacher needs to inform projects for next year.

COMMUNICATION

Please remember, the best person to connect with to answer questions related to ESEA Federal Programs is your Regional Program Manager. They will get you the answer if they do not have it readily available. 

TYPICAL TURNAROUND TIME

If you try to reach any one in the ESEA Department via e-mail or telephone (and we are unable to answer), the typical turn-around time is within 24 to 48 hours.

If you submit an application, performance report or carryover report for review and potential approval, the typical turn-around time is within two weeks.

Professional Learning Opportunities

Professional Learning offered through the Department of Education is a fantastic resource for supporting leadership development for administrators and educators. You can use the learning calendar to find these opportunities.

For more information about professional learning opportunities specific to Tier III identified schools, please contact Teri Peaslee, Professional Development Coordinator at¬†teri.peaslee@maine.gov¬†or (207) 530‚Äď7672.

Contact Information

As always, reach out to your ESEA regional program manager with questions. Also, your feedback is encouraged and appreciated. Please contact the ESEA Federal Programs Director, Cheryl Lang at cheryl.lang@maine.gov with feedback and suggestions.

February 2022

Title IA Comparability for Fiscal Year (FY) 2022

The FY22 Comparability reports and data were reviewed by the ESEA Team during January and a copy of the report and backup documentation were sent to the Superintendent of Schools and the ESEA Coordinator. You should review these documents and let us know if you have any questions. You must maintain this documentation as it is one of the required documents for the Single Audit Process. A list of SAUs required to comply with comparability requirements is posted to the Title I Comparability website. Additional information regarding comparability definitions and processes is posted to the Title I Comparability website Review this comparability information to further understand the FY22 Comparability Report that you receive. Questions regarding ESEA Title I Comparability and the reports can be directed to Jessica Caron, Title IA, at Jessica.s.caron@maine.gov.

Title IA Reallocated Funds Grant Opportunity

The ESEA Federal Programs Team will be reallocating Title IA funds for summer school programming, providing districts with an opportunity to create intervention services to support students who are academically challenged and meet the SAU’s Title I eligibility criteria at Title I schools. We will be launching an online application in the Grants4ME system next week and will send out a notification through the Grants4ME system to all ESEA Coordinators. A priority for awarding these funds is for a district to have a poverty percentage of 30 percent or higher. Each application will be scored using the reallocation scoring procedures and a rank-ordered list of SAUs applying for these funds will be established. SAUs will be notified in late March whether or not there were sufficient funds to support their application. The due date for the application is Monday, February 28, 2022, at 4:00 p.m. Any applications received after that day and time will not be considered.

Title V FY23 Eligibility

In a few short weeks, the Final Eligibility Spreadsheet for Federal FY22/State FY23 Title V will be released by the U.S. Department of Education REAP team. Once released, the state RLIS allocation estimates will be calculated and any district that is eligible will be notified. Districts that are dual-eligible for both the federal Small Rural Schools Achievement (SRSA) grant and the state Rural Low-Income Schools (RLIS) grant will also be notified and provided information in order to help make the best decision possible based on the information we have available. Districts that are marked as Hold Harmless (HH) are locked into a static allocation amount of 100% of the FY20 allocation for this year. Next year that percentage begins to drop and will continue over the next 5 years until that percentage becomes zero. Any questions related to the Federal FY22/State FY23 Title V eligibility can be directed to Daniel Weeks at Daniel.r.weeks@maine.gov or 207-624-6749.

Fun Data Fact(s)

Please join us in welcoming Rita Pello to our ESEA Team as the new Title I Regional Program Manager. We are extremely excited to have her working with us to support all of you. Rita is originally from the Midwest but is thrilled to set her roots down in Maine. When she isn’t watching true crime documentaries, she is outdoor adventuring with her husband, Scott and her dog, Mishka.

Communication

Please remember, the best person to connect with to answer questions related to ESEA Federal Programs is your Regional Program Manager. They will get you the answer if they do not have it readily available.

Typical Turnaround Time

If you try to reach any one in the ESEA Department via e-mail or telephone (and we are unable to answer), the typical turn-around time is within 48 hours.

If you submit, an application, a performance report, or a carryover report for review and potential approval, the typical turn-around time is within two weeks.

If you have not heard back from us within the time frame we have outlined, please feel free to reach out to us again.

Performance Report

As of February 1, 2022, 43% of districts have received approval on their FY21 Performance Report submission. This means the remaining 57% of districts have an FY21 ESEA Performance Report in an unapproved state (not submitted, returned for updates, etc.). We understand that many competing priorities have made completing Performance Reports difficult this year. However, we ask that all districts with outstanding FY21 Performance Reports work to resubmit them by 2/28/22.

If your district has invoices that still need to be submitted for the Performance Report timeframe, the ESEA team is waiving the three-month rule and allowing districts to submit one invoice per title that covers the entire timeframe to aid in expediting this process. Please note that this only applies to invoices for FY21 through 9/30/21. Please reach out to your ESEA Regional Program Manager if you have any questions.

Parent & Family Engagement

As parent and family engagement activities are being conducted, remember to gather evidence of meetings including meeting notices, agendas, itineraries, surveys, evaluations, etc.

Fiscal

On January 28th, the ESEA Federal Programs team hosted a Roundtable Discussion to address questions about the nuances of proportionate payments due to transferred funds in the Grants4ME system. The recorded video of that discussion can be found here. The slide deck can be found on our website.

Professional Learning Opportunities

Professional Learning offered through the Department of Education is a fantastic resource for supporting leadership and development for administrators and educators as well as promoting better practice. The Department’s professional learning calendar link is https://www.maine.gov/doe/calendar. This calendar has increased functionality including a search feature.

For more information about professional learning opportunities specific to Tier III identified schools, please contact Teri Peaslee, Professional Development Coordinator at teri.peaslee@maine.gov.

Contact Information

As always, reach out to your ESEA Regional Program Manager with questions. The contact information can be found at https://www.maine.gov/doe/learning/esea/contact. We encourage and appreciate your feedback being sent to: ESEA Federal Programs Director, Cheryl Lang at cheryl.lang@maine.gov

January 2022

General & Title Specific Updates from the ESEA Federal Programs Team 

Title IA Comparability for Fiscal Year (FY) 2022  

As of 2021, the ESEA Title I Comparability Report for FY22 has been automated and will be produced by the Maine Department of Education using the NEO certified October 1, 2021,¬†student enrollment and December 1, 2021,‚ÄĮinstructional staff counts in the data warehouse.‚ÄĮ¬†As the FY22 Comparability reports and data are reviewed and accepted by the ESEA Team during¬†January, a copy of the report and backup documentation will be forwarded to the Superintendent of Schools and the ESEA Coordinator by the end of¬†January.¬† You should review these documents and let us know if you have any questions.¬† You must maintain this documentation as it is one of the required documents for the Single¬†Audit¬†Process.¬† Additional information regarding comparability definitions and processes is posted to the¬†Title I¬†Comparability website.¬†¬†Review this comparability information to further understand the FY22 Comparability Report that you receive.¬†¬†¬†

Section 1118(c) of Title I of the Elementary and Secondary Education Act (ESEA)/Every Student Succeeds Act (ESSA), requires that school administrative units (SAUs) with multiple attendance areas maintain comparability of local/state resources between the Title I schools and the non-Title I schools; or if all the schools at a grade span are Title I schools, comparability of local resources must be maintained among the Title I schools. A list of SAUs required to comply with comparability requirements is posted to the Title I Comparability website. 

If it is determined that comparability is not met, an ESEA Regional Program Manager will be contacting the SAU’s ESEA Coordinator for additional information and data to finalize the determination and next steps. Questions regarding ESEA Title I Comparability and the reports can be directed to Jessica Caron, Title IA, at Jessica.s.caron@maine.gov.   

FY22-23 Title I Schoolwide Authority 

The due date for applying for FY22-23 Title I Schoolwide Authority is July 1st, 2022. If a school is thinking about applying for Title I Schoolwide Authority, it is recommended that the school begin planning at least 6 to 9 months prior to the submission.  Planning includes conducting a comprehensive needs assessment (CNA), reviewing school policies and procedures, assessing curriculum and instructional delivery models, discussing the transition from a Target Assistance Program to a Schoolwide Program, and lastly submitting the Title I Schoolwide plan by July 1st. The Schoolwide plan template can be found on at www.maine.gov/doe/Testing_Accountability/ESSA/cnatemplate). In addition, there are several Title I Schoolwide webinars available on the ESEA website resources page at www.maine.gov/doe/learning/esea/resources. If you have any questions or need assistance, please contact Jessica Caron at jessica.s.caron@maine.gov.   

Fun Data Fact(s) 

The Department of Education understands that sometimes, a school is only a reflection of the surrounding community. This is why they have dedicated themselves (through ESSA) to support and grow local innovations, help support local leaders and educators, and invest in promising neighborhoods. The hope is that if they can affect positive change in the community, they can affect positive change in the school. They work shoulder to shoulder with schools and communities to create educational, family, and community programs, offering a support system with the school as the base. 

Friendly Reminders for Planning and Program Implementation for the month of January 

Fiscal 

The Department is aware of and currently working on solutions to the current difficulties in managing transferred ESEA funds within the Grants4ME system.  Our office is collaborating with the Office of School Finance, LINQ (Grants4ME Developer), Maine Association of School Business Officials (ASBO), and local Auditors to develop some in-depth training to navigate the nuances of transferred funds within the new Grants4ME system.  We hope to have additional training materials developed and ready for delivery by the end of January.  The date/time of this training should be announced next week. 

Time and Effort ‚Äď Semi-Annual Certifications¬†

If the SAU follows a July to December and a January to June semi-annual certification calendar, this is a reminder that semi-annual certifications should be completed in January for all staff paid with a single federal funding stream or multiple funding streams and have a consistent schedule.  It is important that the schedule be attached to the semi-annual certification if using that provision. 

Parent & Family Engagement 

As parent and family engagement activities are being conducted, remember to gather evidence of meetings including agendas, itineraries, surveys, evaluations, etc. 

Communication 

Please remember, the best person to connect with to answer questions related to ESEA Federal Programs is your Regional Program Manager. They will get you the answer if they do not have it readily available.  

Aroostook County & Kennebec County’s Regional Program Manager is Jessica Caron at jessica.s.caron@maine.gov or (207) 458-0334.  Washington County & the Midcoast Region is Ryan Reed at ryan.reed@maine.gov or (207) 530-2129.  Penquis Region & York County’s  Regional Program Manager is Travis Doughty at travis.w.doughty@maine.gov or (207) 624-6709.  Hancock County, Western Maine, & Cumberland County’s Regional Program Manager is Daniel Weeks at daniel.r.weeks@maine.gov or (207) 624-6749. 

 

Recently, we have been understaffed due to a variety of reasons, so we want to THANK YOU for your patience and understanding if our response time has been slower than typical. If you have not heard back from us within the time frame we have outlined, please feel free to reach out to us again. 

Professional Learning Opportunities 

Professional Learning offered through the Department of Education is a fantastic resource for supporting leadership development for administrators and educators. The Department’s professional learning calendar is available at https://www.maine.gov/doe/calendar. This calendar has increased functionality including a search feature.  

For more information about professional learning opportunities specific to Tier III identified schools, please contact Teri Peaslee, Professional Development Coordinator at teri.peaslee@maine.gov.
Contact Information 

As always, reach out to your ESEA regional program manager with questions. Their contact information can be found at https://www.maine.gov/doe/learning/esea/contact. Also, your feedback is encouraged and appreciated. Please contact the ESEA Federal Programs Director, Cheryl Lang at cheryl.lang@maine.gov with feedback and suggestions. 

Typical Turnaround Time 

If you try to reach anyone in the ESEA Department via e-mail or telephone (and we are unable to answer), the typical turn-around time is within 48 hours. 

If you submit an application, performance report, or carryover report for review and potential approval, the typical turn-around time is within two weeks.