ESEA Monthly Newsletters 2021

December 2021

General & Title Specific Updates from the ESEA Federal Programs Team 

Title IA Comparability for Fiscal Year (FY) 2022  

As of 2021, the ESEA Title I Comparability Report for FY22 has been automated and will be produced by the Maine Department of Education using the NEO certified October 1, 2021, student enrollment and December 1, 2021, instructional staff counts in the data warehouse.  As the FY22 Comparability reports and data are reviewed and accepted by the ESEA Team during January, a copy of the report and backup documentation will be forwarded to the Superintendent of Schools and the ESEA Coordinator by the end of January.  You should review these documents and let us know if you have any questions.  You must maintain this documentation as it is one of the required documents for the Single Audit Process.  Additional information regarding comparability definitions and processes is posted to the Title I Comparability website.  Review this comparability information to further understand the FY22 Comparability Report that you receive.  Section 1118(c) of Title I of the Elementary and Secondary Education Act (ESEA)/Every Student Succeeds Act (ESSA), requires that school administrative units (SAUs) with multiple attendance areas maintain comparability of local/state resources between the Title I schools and the non-Title I schools; or if all the schools at a grade span are Title I schools, comparability of local resources must be maintained among the Title I schools.  If it is determined that comparability is not met, an ESEA Regional Program Manager will be contacting the SAU’s ESEA Coordinator for additional information and data to finalize the determination and next steps. Questions regarding ESEA Title I Comparability and the reports can be directed to Jessica Caron, Title IA, at Jessica.s.caron@maine.gov.   

Title V FY23 Eligibility 

FY23 Eligibility for Title V has begun, and the initial data set will be sent to the U.S. Department of Education (USDE) on December 12, 2021.   Once the Master Eligibility Spreadsheet (MES) comes out from USDE in January, districts will need to go in and verify and submit data in the first steps towards final eligibility for Title V funds in FY23. 

Fun Data Fact(s) 

The ESEA team wishes you Happy Holidays!  When we see you in January, the days will already be getting longer. 

Friendly Reminders for Planning and Program Implementation for the month of December 

Communication 

Please remember, the best person to connect with to answer questions related to ESEA Federal Programs is your Regional Program Manager. They will get you the answer if they do not have it readily available.  

  • Aroostook County & Kennebec County’s Regional Program Manager is Jessica Caron at jessica.s.caron@maine.gov or (207) 458-0334. 
  • Washington County & the Midcoast Region is Ryan Reed at ryan.reed@maine.gov or (207) 530-2129. 
  • Penquis Region & York County’s  Regional Program Manager is Travis Doughty at travis.w.doughty@maine.gov or (207) 624-6709. 
  • Hancock County, Western Maine, & Cumberland County’s Regional Program Manager is Daniel Weeks at daniel.r.weeks@maine.gov or (207) 624-6749. 

For more information about professional learning opportunities specific to Tier III identified schools, please contact Teri Peaslee, Professional Development Coordinator at teri.peaslee@maine.gov.


Contact Information 

As always, reach out to your ESEA regional program manager with questions. Their contact information can be found at https://www.maine.gov/doe/learning/esea/contact. Also, your feedback is encouraged and appreciated. Please contact the ESEA Federal Programs Director, Cheryl Lang at cheryl.lang@maine.gov with feedback and suggestions. 

Typical Turnaround Time 

If you try to reach anyone in the ESEA Department via e-mail or telephone (and we are unable to answer), the typical turn-around time is within 48 hours. 

If you submit an application, performance report, or carryover report for review and potential approval, the typical turn-around time is within two weeks.  

Recently, we have been understaffed due to a variety of reasons, so we want to THANK YOU for your patience and understanding if our response time has been slower than typical. If you have not heard back from us within the time frame we have outlined, please feel free to reach out to us again. 

Fiscal 

The Department is aware of and currently working on solutions to the current difficulties in managing transferred ESEA funds within the Grants4ME system.  Our office is collaborating with the Office of School Finance, LINQ (Grants4ME Developer), Maine Association of School Business Officials (ASBO), and local Auditors to develop some in-depth training to navigate the nuances of transferred funds within the new Grants4ME system.  We hope to have training materials developed and ready for delivery after the holidays.  Please stay tuned for future announcements and updates on this training opportunity. 

Performance Report  

The Performance Report for the FY21 funds is located in the Grants4ME system.  The due date was November 3, 2021, to report FY21 expenses from July 1, 2020, through September 30, 2021.  The report requests the same information as in previous years— the financial degree to which goals/outcomes were met and Titles IA, ID, II, and III supplemental data.  If you have not already done so, please submit your district’s FY21 Performance Report as soon as possible. 

For additional resources on the ESEA Application and Performance Report, including training videos on how to complete both, please visit the ESEA Team’s Grants4ME webpage:  https://www.maine.gov/doe/learning/esea/grants4me

Parent & Family Engagement 

Parent involvement must be planned and implemented with meaningful consultation with parents of participating children at both the school (for schools operating Title I programs) and the district level. Training, activities, and materials need to be provided to parents to help them work with their children to improve their children’s achievement, foster parent involvement, and build partnerships with the school and community.  Title I funds may be used:  1) to pay reasonable and necessary expenses associated with local parent involvement activities including transportation, to enable parents to participate in school-related and training sessions, 2) to train parents to enhance the involvement of other parents,  3) to establish a districtwide parent advisory council to provide advice on all matters related to parent involvement and participation; and 4) to involve parents in the development of training of teachers, principals, and other educators to improve the effectiveness of training.  

Professional Learning Opportunities 

Professional Learning offered through the Department of Education is a fantastic resource for supporting leadership development for administrators and educators. The Department’s professional learning calendar is available at https://www.maine.gov/doe/calendar. This calendar has increased functionality including a search feature.  

November 2021

General & Title Specific Updates from the ESEA Federal Programs Team

Title IA Reallocated Funds

The due date for submitting the closeout report for these summer expenses was October 15th, 2021. We hope it was a successful program and a great use of Title I funding. If you have not yet done so, this is a reminder to have the business office invoice for those expenses and for the ESEA Coordinators to complete the closeout report. The Grant Award email sent during the end of April from Jackie Godbout had the closeout report attached to it. If you have any questions or need another copy, send an email request to Jessica.s.caron@maine.gov.

Fun Data Fact(s)

As the morning of 11/2, we have received 32 completed FY21 Performance Reports.

Friendly Reminders for Planning and Program Implementation for the month of November

ESEA Application User Access & Submission

For new users hoping to access the Grants4ME portal for the first time, as well as instructions on how to set up new users and assign user roles, SAUs can review the Grants4ME Access Guide located here: https://www.maine.gov/doe/sites/maine.gov.doe/files/inline-files/Grants4ME%20Access%20v4.pdf.

For school Principals, Business Managers, and Superintendents seeking to provide official sign off for their portion of the ESEA Application, please follow the submission workflow steps located here: https://www.maine.gov/doe/sites/maine.gov.doe/files/inline-files/Submission%20Workflow.pdf.

For additional resources on the ESEA Application, including training videos on how to complete the application, please visit the ESEA Team’s Grants4ME webpage: https://www.maine.gov/doe/learning/esea/grants4me.

Parent & Family Engagement

ESEA Data Dashboard: Districts need to annually notify and educate their families about the ESEA Dashboard. We recommend posting this information on a district’s webpage and sharing it with your families. Along with posting the link to the state’s ESEA Dashboard (https://www.maine.gov/doe/dashboard#), districts need to provide an explanation to their families about the dashboard and the information found on the dashboard. Help in navigating the Data Dashboard is located on the same page as the Data Dashboard itself.

Fiscal

General

We encourage Business Managers to submit monthly invoices for all ESEA titles. Please note that if you transferred funds from one title into another, you may receive separate payments at different times from each title. You can now see this on the "Request" page under the link that reads "Payment Details." As we have different accountants responsible for the different titles, payments may occur at different times. All of our trainings, including invoicing trainings, in relation to Grants4ME can be located at:https://www.maine.gov/doe/learning/esea/grants4me.

How Invoices are paid in Grants4ME

Once an invoice has been submitted and approved by the state team, the Grants4ME system will take the amount of funding that has been requested and will generate the necessary check(s) based on the proportional funding stream(s) for that particular grant.

For example:

A district has $90,000 in their Title IA allocation

A district has $10,000 in their Title IVA allocation

In the FY21 Application, the $10,000 from Title IVA was transferred to Title IA.

When budgeting Title IA funds, there is now a total of $100,000 available (90% Title IA Allocation and 10% transfer from Title IVA).

If the district submits an invoice request for $20,000 in Title IA funds, the Grants4ME system will reimburse based on the proportion of funds in total that is available.

Even if all $20,000 was put under the Title IA Allocation expense line in the Expenditure page of the invoice, it does not mean that the district will receive a single check from the Title IA allocation. That means, 90% of the invoiced $20,000 ($18,000) will be reimbursed from Title IA and 10% of $20,000 ($2,000) will be reimbursed from Title IVA.

This will happen automatically in the system and is NOT something that a district will need to manually do when submitting invoices.

If you have any questions about ledgers and how this coincides with the new Grants4ME system, please reach out to the School Finance team for more information.

Performance Report

The Performance Report for the FY21 funds is now located in the Grants4ME system. The due date is November 3, 2021, to report FY21 expenses from July 1, 2020, through September 30, 2021. The report will request the same information as in previous years—Financial, degree to which goals/outcomes were met, and Titles IA, ID, II, and III supplemental data. Please contact your Regional Program Manager if you need any assistance. All of our invoicing trainings for the Performance Report in Grants4ME can be located at: https://www.maine.gov/doe/learning/esea/grants4me. 

Professional Learning Opportunities

Professional Learning offered through the Department of Education is a fantastic resource for supporting professional development for administrators and educators. The Department’s professional learning calendar is available at https://www.maine.gov/doe/calendar. This calendar is currently undergoing a format change. Please bear with us as we strive to make finding professional learning and training easier to access.

For more information about professional learning opportunities specific to Tier III identified schools, please contact Teri Peaslee, School Turnaround Professional Development Coordinator at teri.peaslee@maine.gov or cell (207) 530-7672.

Contact Information

As always, reach out to your ESEA regional program manager with questions. Their contact information can be found at https://www.maine.gov/doe/learning/esea/contact. Also, your feedback is encouraged and appreciated. Please contact Cheryl Lang at cheryl.lang@maine.gov with feedback and suggestions.

October 2021

General & Title Specific Updates from the ESEA Federal Programs Team 

Title IA Reallocated Funds 

This is a reminder to have the business office invoice for expenses associated with the Title IA Reallocated 2021 Summer Program grant and for the ESEA Coordinators to complete the closeout report.  Those school administrative units with outstanding invoicing and/or closeout report received an email from Jackie Godbout on October 5, 2021.  Please take some time to complete this report and return it prior to noon time on October 29, 2021 to Jackie.godbout@maine.gov.  If after October 29, 2021, you will need to forward it to Jessica Caron at Jessica.s.caron@maine.gov as Jackie will be retiring and her email will no longer be valid.  It would great if the closeout of this collection could be completed prior to Jackie’s departure.  Please let Jackie or Jess know if you need further guidance. 

Fun Data Fact(s) 

Seventy-nine percent (79%) of ESEA Consolidated Applications have substantial approval, and forty-three percent (43%) of ESEA Consolidated Applications have final approval. 

User Access & Submission

For users who need instructions on how to re-assign roles or finish the initial submission process of the ESEA Consolidated Application, please review the Grants4ME Access Guide and Submission Workflow on the ESEA Team’s Grants4ME webpage:  https://www.maine.gov/doe/learning/esea/grants4me
 

Parent & Family Engagement 

Title I Parent & Family Engagement Notices/Activities for beginning of school year   

Parents right to request the professional qualifications of their child’s teacher notice and what would need to be included in the district response is outlined in our October 2020 newsletter.  Many districts provide this notice in their Student Handbook. 

Parents right to request information on state or local assessment policies and procedures including any Opt Out provision notice is also outlined in the October 2020 newsletter.  The notice could be a brief statement in the Student Handbook, and the district would need to be prepared to provide parents with the necessary information.  A district could also provide parents with a letter which could include details and links to the specific information regarding policies and procedures located on the district’s website. 

Title I Annual Meeting must be conducted at the beginning of the school year.  The September 2020 newsletter outlines what must be conducted as part of the annual meeting.  Districts sometimes include a Title I presentation on the agenda at the Open House as part of the Annual Meeting requirement, but this requirement can surely be met in other ways. 

 

Contact Information 

As always, reach out to your ESEA regional program manager with questions. Their contact information can be found at https://www.maine.gov/doe/learning/esea/contact. Also, your feedback is encouraged and appreciated. Please contact Cheryl Lang at cheryl.lang@maine.gov with feedback and suggestions.

 

 

Fiscal 

We encourage Business Managers to submit monthly invoices for all ESEA titles; however, each ESEA invoice can be for no more than a three-month period.  FY21 and FY22 invoicing for ESEA are now available in the Grants4ME system. You can find resources/videos on invoicing at https://www.maine.gov/doe/learning/esea/grants4me . FY19 & FY20 invoicing for ESEA remains available in the GEMS system. 

Performance Report  

FY19 Funds:  The Tydings Amendment Waiver Report and Summary pages in the FY19 Performance Report are available in the GEM Platform to report expenses from October 1, 2020, to September 30, 2021, that were paid with FY19 funds.  The due date will be November 3, 2021. 

FY20 Funds:  The Carryover Closeout and Closeout Summary pages in the FY20 Performance Report are open in the GEM platform to report expenses from October 1, 2020, to September 30, 2021, that were paid with FY20 funds.  There is a Carryover Financial Run report at the bottom of the page which will show the invoicing balances from the Grant Reimbursement System for each Title and the end Billing Period of the last invoice.  If funds remain and invoicing is not current, your business office should be informed to submit invoices for appropriate expenses paid.  FY20 funds have received a Tydings Amendment Waiver.  If there is an unspent balance as of September 30, 2021, a Tydings Amendment Waiver can be requested on the Carryover Summary Closeout page.  The due date for this report is November 3, 2021. 

FY21 Funds:  The Performance Report for the FY21 funds will be located in the Grants4ME system.  The due date will be November 3, 2021 to report FY21 expenses from July 1, 2020 through September 30, 2021.  The report will open October 6, 2021.  For guidance on how to complete the new FY21 Performance Report in Grants4ME, you can find resources/videos at https://www.maine.gov/doe/learning/esea/grants4me. Please look at the Training Video section on the right side of the Grants4ME page.   

Professional Learning Opportunities 

Professional Learning offered through the Department of Education is a fantastic resource for supporting leadership development for administrators and educators. The Department’s professional learning calendar is available at https://www.maine.gov/doe/calendar. This calendar has increased functionality including a search feature.  

For more information about professional learning opportunities specific to Tier III identified schools, please contact Teri Peaslee, School Turnaround Professional Development Coordinator at teri.peaslee@maine.gov or (207) 624-6706. 

 

Title I family engagement policies/plan and school-parent compacts must be developed and updated annually with input from parents.  This may be completed in the spring for the upcoming year or at the beginning of the school year.  Districts should ensure that they have updated documents and can demonstrate that parents were involved in the update process. Please see the November 2020 newsletter for school-parent compact requirements. 

For each child being taught by a staff person for 4 or more consecutive weeks who is not meeting applicable State certification or licensure requirements for the grade level and subject area in which they have been assigned, a letter must be provided to those parents.  See the October 2020 newsletter for more information.  A change from the October 2020 newsletter removes the requirement of this letter for the Emergency Teacher Certification since that certification indicates a content and grade level for which it is being approved.  This 4-week letter applies to staff working under a Commissioner’s waiver, teaching outside of a certificate or license, and substitutes hired under local standards. 

September 2021

General & Title Specific Updates from the ESEA Federal Programs Team

Title I, Part A Reallocated Funds

We hope your Title I summer school was a successful program and a great use of Title I funding. This is a reminder to have the business office invoice for those expenses through the GEM Federal Grant Reimbursement System and for the ESEA Coordinators to complete the closeout report. These Title I Reallocated funds will remain within the GEM system and will not be migrated to the Grants4ME platform. The Grant Award email sent during the end of April from Jackie Godbout has the closeout report attached to it. If you need another copy, send an email request to jackie.godbout@maine.gov. The due date is October 15, 2021.

ESEA Tydings Amendment Waiver for FY20 Funds and Waiver for Excess Title I Carryover of FY21 Fund

LEA Superintendents, ESEA Coordinators, and Business Managers

As a result of the on-going challenges related to Covid-19, Maine’s request for a waiver in relation to FY20 funds pursuant to section 8401 of the Elementary and Secondary Education Act of 1965 (ESEA) for the following grants has been approved by the federal government:

Title I, Part A FY21 funds that will become carryover funds on October 1, 2021, and exceed 15% of the overall grant amount will receive a carryover waiver regardless of whether or not one has been issued within the allowable three-year period. The period of availability for FY’ 20 funds for the following programs have received a Tydings Amendment waiver and will now extend to September 30, 2022, for the following grants:
  • Title I, Part A & D
  • Title II, Part A
  • Title III, Part A
  • Title IV, Part A
  • Title V, Part B, Subpart 2

 

As always, reach out to your ESEA regional program manager with questions. Their contact information can be found at https://www.maine.gov/doe/learning/esea/contact. Also, your feedback is encouraged and appreciated. Please contact Cheryl Lang at cheryl.lang@maine.gov with feedback and suggestions.

For more information or questions, please contact your Regional ESEA Federal Program Coordinator.

Friendly Reminders for Planning and Program Implementation for the month of August

ESEA Application

User Access & Submission:

For new users hoping to accessing the Grants4ME portal for the first time, as well as instructions on how to set up new users and assign user roles, SAUs can review the Grants4ME Access Guide located here: https://www.maine.gov/doe/sites/maine.gov.doe/files/inline-files/Grants4ME%20Access%20v4.pdf.

For school Principals, Business Managers, and Superintendents seeking to provide official sign off for their portion of the ESEA Application, please follow the submission workflow steps located here: https://www.maine.gov/doe/sites/maine.gov.doe/files/inline-files/Submission%20Workflow.pdf.

For additional resources on the ESEA Application, including training videos on how to complete the application, please visit the ESEA Team’s Grants4ME webpage: https://www.maine.gov/doe/learning/esea/grants4me.

Parent & Family Engagement

ESEA Data Dashboard:

Districts need to annually notify and educate their families about the ESEA Dashboard. Along with posting the link to the state’s ESEA Dashboard (https://www.maine.gov/doe/dashboard#), districts need to provide an explanation to their families about the dashboard and the information found on the dashboard. We recommend posting this information on a district’s webpage and sharing it with your families. Help in navigating the Data Dashboard is located on the same page as the Data Dashboard itself.

Fiscal

We encourage Business Managers to submit monthly invoices for all ESEA titles.

Performance Report

The Performance Report for the FY21 funds will be located in the Grants4ME system. The due date will be November 1, 2021, to report FY21 expenses from July 1, 2020, through September 30, 2021. The report will request the same information as in previous years—Financial, degree to which goals/outcomes were met, and Titles IA, ID, II, and III supplemental data. This may be a good time to begin collecting outcome and supplemental data.

Professional Learning Opportunities

Professional Learning offered through the Department of Education is a fantastic resource for supporting leadership development for administrators and educators. The Department’s professional learning calendar is available at https://www.maine.gov/doe/calendar. This calendar has increased functionality including a search feature.

For more information about professional learning opportunities specific to Tier III identified schools, please contact Teri Peaslee, School Turnaround Professional Development Coordinator at teri.peaslee@maine.gov or (207) 624-6706.

Contact Information

August 2021

General & Title Specific Updates from the ESEA Federal Programs Team

Title IA Reallocated Funds

At this time, summer schools have either ended or will be finishing up soon. We hope it was a successful program and a great use of Title I funding. This is a reminder to have the business office invoice for those expenses and for the ESEA Coordinators to complete the closeout report. The Grant Award email sent during the end of April from Jackie Godbout had the closeout report attached to it. If you need another copy, send an email request to jackie.godbout@maine.gov. The due date is October 15, 2021, but early submission is always encouraged.

Fun Data Fact

For the 2019-20 school year, Maine had the 3rd highest percentage in the nation of districts transferring funds out of Title II, Subpart A at 58%, behind only North Dakota (59%) and Oklahoma (70%).

Friendly Reminders for Planning and Program Implementation for the month of August

ESEA Application

User Access & Submission

For new users hoping to accessing the Grants4ME portal for the first time, as well as instructions on how to set up new users and assign user roles, SAUs can review the Grants4ME Access Guide located here: https://www.maine.gov/doe/sites/maine.gov.doe/files/inline-files/Grants4ME%20Access%20v4.pdf.

For school Principals, Business Managers, and Superintendents seeking to provide official sign off for their portion of the ESEA Application, please follow the submission workflow steps located here: https://www.maine.gov/doe/sites/maine.gov.doe/files/inline-files/Submission%20Workflow.pdf.

For additional resources on the ESEA Application, including training videos on how to complete the application, please visit the ESEA Team’s Grants4ME webpage: https://www.maine.gov/doe/learning/esea/grants4me.

Parent & Family Engagement

ESEA Data Dashboard

Districts need to annually notify and educate their families about the ESEA Dashboard. Along with posting the link to the state’s ESEA Dashboard (https://www.maine.gov/doe/dashboard), districts need to provide an explanation to their families about the dashboard and the information found on the dashboard. We recommend posting this information on a district’s webpage and sharing it with your families. Help in navigating the Data Dashboard is located on the same page as the Data Dashboard itself.

Fiscal

We encourage Business Managers to submit monthly invoices for all ESEA titles.

Performance Report

The Performance Report for the FY21 funds will be located in the Grants4ME system. The due date will be November 1, 2021, to report FY21 expenses from July 1, 2020, through September 30, 2021. The report will request the same information as in previous years—Financial, degree to which goals/outcomes were met, and Titles IA, ID, II, and III supplemental data. This may be a good time to begin collecting outcome and supplemental data.

Professional Learning Opportunities

Professional Learning offered through the Department of Education is a fantastic resource for supporting leadership development for administrators and educators. The Department’s professional learning calendar is available at https://www.maine.gov/doe/calendar. This calendar has increased functionality including a search feature.

For more information about professional learning opportunities specific to Tier III identified schools, please contact Teri Peaslee, School Turnaround Professional Development Coordinator at teri.peaslee@maine.gov or (207) 624-6706.

Contact Information

As always, reach out to your ESEA regional program manager with questions. Their contact information can be found at https://www.maine.gov/doe/learning/esea/contact. Also, your feedback is encouraged and appreciated. Please contact Cheryl Lang at cheryl.lang@maine.gov with feedback and suggestions.

July 2021

General & Title Specific Updates from the ESEA Federal Programs Team 

ESEA Regional Program Managers 

The Maine Department of Education's ESEA Program Office has undergone reorganization, resulting in updated ESEA regional contacts for Maine school districts. For an updated list of ESEA Regional Program Managers, please review the Department's Priority Notice here:  
https://mailchi.mp/maine/cu5lemq6y0-1323508?e=a403710cac.  

Title II Program 

Ryan Reed has officially started as the Title II Regional Program Manager, working specifically with Regions 3 (Washington) and 5 (Midcoast). He’s spent the last 12 years working in public schools and looks forward to working with all of you! 

Fun Data Fact(s) 

 
Roughly 65% of Maine's eligible school districts have begun working on the FY22 ESEA Application in the Department's new Grants4ME platform.  There are also 26 calendar days until the FY22 ESEA Application submission deadline of August 1, 2021. 

Friendly Reminders for Planning and Program Implementation for the month of July 

ESEA Consolidated Application 

ESEA Consolidated applications for FY ’22 can be submitted for review July 15th.  Applications are due by August 1. Please reach out to your ESEA Regional Program Manager if you have more specific questions about the application.  

Grants4ME Platform 

To access more support on the Grants4ME platform, head to the ESEA webpage located here: http://www.maine.gov/doe/learning/esea/grants4me. On this page, you will find ESEA guidance documents for user access and role recommendations as well as a repository for step-by-step training videos about the platform.  

Fiscal 

We encourage Business Managers to submit monthly invoices for all ESEA titles. 

State and Local  

Professional Learning Opportunities 

Professional Learning offered through the Department of Education is a fantastic resource for supporting leadership development for administrators and educators. The Department’s professional learning calendar is available at https://www.maine.gov/doe/calendar. This calendar has increased functionality including a search feature.  

For more information about professional learning opportunities specific to Tier III identified schools, please contact Teri Peaslee, School Turnaround Professional Development Coordinator at teri.peaslee@maine.gov or (207) 624-6706. 

 
Contact Information 

As always, reach out to your ESEA regional program manager with questions. Their contact information can be found at https://www.maine.gov/doe/learning/esea/contact. Also, your feedback is encouraged and appreciated. Please contact Cheryl Lang at cheryl.lang@maine.gov with feedback and suggestions. 

June 2021

General & Title Specific Updates from the ESEA Federal Programs Team 

If your district’s Performance Report has not been submitted & approved, this needs to be done before the ESEA Consolidated Application will be eligible for substantial approval.  

ESEA Data Dashboard 

https://www.maine.gov/doe/dashboard  

The updated ESSA Data Dashboard is updated for FY 20. Districts need to annually notify and educate their families about the ESSA Dashboard. Along with posting the link to the state’s ESSA Dashboard, districts need to provide an explanation to their families about the dashboard and the information found on the dashboard. Tutorials on how to use and navigate the dashboard are provided at the following link: (https://www.maine.gov/doe/learning/esea/guidance). We recommend posting this information on a district’s webpage and sharing it with your families. 

Fiscal 

We encourage Business Managers to submit monthly invoices for all ESEA titles. 

State and Local  

Grants4ME 

Sign up for the Grants4ME training sessions related to the ESEA Consolidated Application! Head to the professional learning calendar on the Department of Education website at https://www.maine.gov/doe/calendar. These sessions will be recorded. 

You can also sign up by clicking on the links below for the specific date you would like to attend: 

Wednesday, June 2 from 1-2:30 (Business Managers)  

 

For more information, please contact Teri Peaslee, School Turnaround Professional Development Coordinator at teri.peaslee@maine.gov or (207) 624-6706. 

Wednesday, June 9 from 9-11 (Business Managers) 

https://mainestate.zoom.us/meeting/register/tZ0pceGprD8uGNFbHVPL6oAfou2JXxm3V1DD

https://mainestate.zoom.us/meeting/register/tZYudu-vqjkvGN3f8gMExvu2u9exRQ4MoAu8 

Tuesday, June 8 from 1-3 (ESEA Coordinators) 

https://mainestate.zoom.us/meeting/register/tZMvf-itqj0jHNVljqvsX26DEjb2dRSa1d2V 

 

 

THURSDAY, JUNE 3rd 

In addition to the above trainings, there will be an open door zoom meeting on Thursday June 3rd from 8:30am to 3:00pm specifically for districts that are having issues logging into the new Grants4ME platform and / or having user access issues.  Please feel free to swing by whenever is convenient for you.  If you would like to request the zoom link or have any questions please feel free to contact Daniel Weeks at Daniel.r.weeks@maine.gov .   

 
Contact Information 

As always, reach out to your ESEA regional program manager with questions. Their contact information can be found at https://www.maine.gov/doe/learning/esea/contact. Also, your feedback is encouraged and appreciated. Please contact Cheryl Lang at cheryl.lang@maine.gov with feedback and suggestions. 

For more information, please contact Teri Peaslee, School Turnaround Professional Development Coordinator at teri.peaslee@maine.gov or (207) 624-6706. 

Wednesday, June 9 from 9-11 (Business Managers) 

https://mainestate.zoom.us/meeting/register/tZ0pceGprD8uGNFbHVPL6oAfou2JXxm3V1DD

https://mainestate.zoom.us/meeting/register/tZYudu-vqjkvGN3f8gMExvu2u9exRQ4MoAu8 

Tuesday, June 8 from 1-3 (ESEA Coordinators) 

https://mainestate.zoom.us/meeting/register/tZMvf-itqj0jHNVljqvsX26DEjb2dRSa1d2V 

 

ESEA Data Dashboard 

https://www.maine.gov/doe/dashboard  

The updated ESSA Data Dashboard is updated for FY 20. Districts need to annually notify and educate their families about the ESSA Dashboard. Along with posting the link to the state’s ESSA Dashboard, districts need to provide an explanation to their families about the dashboard and the information found on the dashboard. Tutorials on how to use and navigate the dashboard are provided at the following link: (https://www.maine.gov/doe/learning/esea/guidance). We recommend posting this information on a district’s webpage and sharing it with your families. 

Fiscal 

We encourage Business Managers to submit monthly invoices for all ESEA titles. 

State and Local  

Grants4ME 

Sign up for the Grants4ME training sessions related to the ESEA Consolidated Application! Head to the professional learning calendar on the Department of Education website at https://www.maine.gov/doe/calendar. These sessions will be recorded. 

You can also sign up by clicking on the links below for the specific date you would like to attend: 

Wednesday, June 2 from 1-2:30 (Business Managers)  

Specific ESEA Application Training for ESEA Coordinators is on June 8th from 1 –3 PM. 

Specific ESEA Application Training for District Business Managers is on June 2nd from 1 – 2:30 PM and June 9th from 9 – 10:30 AM. 

All of the above trainings have been/will be recorded and available soon. 

A Frequently Asked Questions (FAQ) in relation to the trainings will also be available soon. 

 

Friendly Reminders for Planning and Program Implementation for the month of June 

Grants4ME initial training took place on May 25th & 26th.  

 

May 2021

General & Title Specific Updates from the ESEA Federal Programs Team 

summer

Starting in June, the ESEA Federal Programs Team will host our Summer ESEA Virtual Office Hours twice a month through August from 9 – 10 AM. The dates for the Summer Virtual Office Hours are as follows: 

June 8th and 22nd 

July 13th & 27th 

August 10th & 24th 

 

Maine LDP Action Learning Project (Piloting a Template – Volunteers Needed) 

ESEA Federal Programs Team member, Daniel Weeks, has been participating in the Maine Leadership Development Program (LDP) and, as part of the work for the program, he is looking for ways to increase effectiveness and efficiencies for districts.  The project being undertaken is a template that is designed to guide districts as they conduct their annual review and update their CNA in a structured yet flexible way.  Upon completion, the template would then be used to support the completion of the FY22 ESEA Application and would be uploaded to the District Profile Page. Your feedback, after trying this template out, would be instrumental in providing the team with insight to make any necessary changes for future versions that could be rolled out to all districts.  Any district that would like to volunteer for the pilot can do so by signing up for the pilot here:   

https://forms.gle/bbB5g2ucqMZuCrnb7  

If you have any questions please do not hesitate to reach out for more information at:  Daniel.r.weeks@maine.gov or 207-624-6749. 

US Department of Education News 

The US Department of Education, Office of Elementary and Secondary Education, offers a monthly newsletter that includes a wealth of information and resources on topics such as, Handbook of Best Practices, Lessons from the Field, Summer Programming, Student and Family Reengagement Learning Series, etc.  The amount of resources can be overwhelming, but there may be a topic or two that are of importance or significance to you and your school district. Archived newsletters are available on this website.   If you would like to subscribe to the Office of State Grants and Program Support (SGPS) Newsletter, sign up!  This link also will allow subscribers to manage their subscriber settings and unsubscribe.    You can also sign up for more Department of Education-supported news resources: 

International and Foreign Language Education Quarterly Newsletter 

Safe&SupportedED—ED's Safe and Supportive Schools News Bulletin 

 

 

 

Please join us in welcoming Jessica Caron to our ESEA Team as the new Title I Regional Program Manager. We are extremely excited to have her working with us to support all of you. Jess is originally from Fort Kent and is thrilled to be back in Maine. She is an outdoor enthusiast and especially enjoys biathlon and cross-country skiing.  

 

Friendly Reminders for Planning and Program Implementation for the month of May 

Parent & Family Engagement 

ESEA Data Dashboard: Districts need to annually notify and educate their families about the ESEA Dashboard. Along with posting the link to the state’s ESEA Dashboard, districts need to provide an explanation to their families about the dashboard and the information found on the dashboard. The dashboard is provided at the following link: https://www.maine.gov/doe/dashboard 
We recommend posting this information on a district’s webpage and sharing it with your  families. 

ED's Early Learning Newsletter 

 

Fiscal 

We encourage Business Managers to submit monthly invoices for all ESEA titles. 

State and Local  

Professional Learning Opportunities 

Professional Learning offered through the Department of Education is a fantastic resource for supporting leadership development for administrators and educators. The Department’s professional learning calendar is available at https://www.maine.gov/doe/calendar. This calendar has increased functionality including a search feature.  

For more information about professional learning opportunities specific to Tier III identified schools, please contact Teri Peaslee, School Turnaround Professional Development Coordinator at teri.peaslee@maine.gov or (207) 624-6706. 

 
Contact Information 

As always, reach out to your ESEA regional program manager with questions. Their contact information can be found at https://www.maine.gov/doe/learning/esea/contact. Also, your feedback is encouraged and appreciated. Please contact Cheryl Lang at cheryl.lang@maine.gov with feedback and suggestions. 

April 2021

General & Title Specific Updates from the ESEA Federal Programs Team 

New Year ESEA Application Planning 

The ESEA year-at-a-glance planner indicates it is time to begin the development of the new year ESEA application.  Preliminary awards have been posted to the web to inform your planning.  School-level poverty data is available to begin identifying Title I school eligibility rankings. If there was a Title school identified as “grandfathered”, determine if the school is now eligible or if it will no longer be eligible for Title I funds.  Make a plan for updating district and school level comprehensive needs assessments.  Prepare for any stakeholder feedback or input.   

Parent & Family Engagement 

ESEA Data Dashboard:  Districts need to annually notify and educate their families about the ESEA Dashboard. Along with posting the link to the state’s ESEA Dashboard, districts also need to provide an overview of the dashboard and the information found on the dashboard to their families.  

This year, we have a NEW look to the dashboard. We are pleased to share that the 2019-2020 school year data is now available for your review within the ESSA Data Dashboard. The SAU review period will begin April 1, 2021, and will run through Friday, April 16, 2021. (Please contact your regional program manager for the link and password.) 

As a direct result of the COVID-19 global pandemic, the Maine DOE received, from the US Department of Education (USDOE), a waiver from administering the state assessments and implementing Maine’s Model of School Support (accountability model) for school year 2019-2020. While the ESSA Data Dashboard does meet the reporting requirements as outlined within the Elementary and Secondary Education Act (ESEA) as amended by the Every Students Succeeds Act (ESSA) of 2015, due to received waivers,  there are data elements that are not available for the 2019-2020 school year.  

There is an information icon on the top right-hand side of the Data Dashboard landing page that illustrates how to locate specific schools or districts. This page has been modified to have more of a web page dynamic. The snapshot was reworked. The "Access to Technology" page is new and comes from the Office of Innovation. All other content pages are the same. 

Upon review of district data, should discrepancies be identified or questions arise, please notify Janette Kirk by 4 pm on Friday, April 16, 2021. The anticipated public release of the ESSA Data Dashboard is May 3, 2021. 

Once the ESEA Data Dashboard is publicly released in May, we recommend posting this information on your district’s webpage as well as sharing it with your families. 

State and Local  

Fiscal

We encourage Business Managers to submit monthly invoices for all ESEA titles. 

Professional Learning Opportunities 

Professional Learning offered through the Department of Education is a fantastic resource for supporting leadership development for administrators and educators. The Department’s professional learning calendar is available at https://www.maine.gov/doe/calendar. This calendar has increased functionality including a search feature.  

For more information about professional learning opportunities specific to Tier III identified schools, please contact Teri Peaslee, School Turnaround Professional Development Coordinator at teri.peaslee@maine.gov or (207) 624-6706. 

 
Contact Information 

As always, reach out to your ESEA regional program manager with questions. Their contact information can be found at https://www.maine.gov/doe/learning/esea/contact. Also, your feedback is encouraged and appreciated. Please contact Cheryl Lang at cheryl.lang@maine.gov with feedback and suggestions. 

March 2021

General & Title Specific Updates from the ESEA Federal Programs Team 

ESEA Preliminary FY22 Allocation Update:  

Title I through Title IV have received the preliminary State allocation. The ESEA team continues to work with poverty and allocation data to determine preliminary SAU allocations.  We should have them available in mid to late March. 

Comprehensive Needs Assessment (CNA) Update: 

At February’s ESEA Office Hour, there were a number of questions about expectations for updating the district and/or schoolwide Comprehensive Needs Assessment (CNA).  Expectations have not changed.  The district and schoolwide CNAs should be reviewed and updated annually in the Spring.  Once new assessment data is available, the CNA data tables should be updated, the existing goals should be evaluated against the new data, further discussions around data analysis should be conducted, future action steps/strategies should be determined, and refined or new goals should be developed.  Ensure appropriate stakeholders are part of these meetings and maintain meeting documentation, which should include meeting notices, agendas, and minutes with participants and their representative stakeholder group listed.    The district and school profiles in the ESEA Consolidated Application should then be completed using these meeting dates, stakeholder participation, the process followed, and high needs identified.  This CNA updating process informs how the new fiscal year’s ESEA funding should be used.  The updated CNAs should be reviewed periodically throughout the year.   

Only new plans for Title I Schoolwide authority are due to the Maine DOE’s ESEA Federal Programs Team by July 1.  Otherwise, the district and/or schoolwide CNA plans are required to be submitted to the Maine Department of Education (DOE) as part of the ESEA Monitoring process.   

An updated CNA Plan Template is available at https://www.maine.gov/doe/Testing_Accountability/ESSA/cnatemplate.  Also added to this page is the most current Census data provided by the U.S. Department of Education.  It contains:  general school district boundary population data, counts of students aged 5-17, and federal poverty counts.  It is important to realize these are statistically-derived data, and poverty counts are at the extremely low federal poverty income level.  For example, for 1 adult and 1 child, the federal poverty income level would be $17,240. The State Average data link for disaggregated subgroups has also been updated. 

For further questions or clarification, contact your district’s ESEA Regional Program Manager. 

Fun Data Fact(s)--Commissioners of Education in Maine 

Who is the longest-serving Commissioner of Education in Maine since 1854?  Nelson Luce from 1880-1895.   The shortest is Ralph Egers for one month at the end of Gov. Brennan’s administration in late 1986.  As part of Women’s History Month in March, how many women Commissioners of Education have been appointed?  Five, including our very own Pender Makin. 

Friendly Reminders for Planning and Program Implementation 

Here are a few things to keep in mind as the 2020-21 school year continues and March begins: 

Application 

Non-Public On-Going Consultation:  This would be a good time to check-in with your non-public schools and review their current year project implementation--determine if any mid-year adjustments need to occur,  ensure data will be available for evaluating the project outcomes and create a timeline for next year’s consultation.  They should have a similar process to the CNA (illustrated above) for determining their student and teacher needs to inform projects for next year. 

Parent & Family Engagement 

ESEA Data Dashboard: Districts need to annually notify and educate their families about the ESEA Dashboard. Along with posting the link to the state’s ESEA Dashboard, districts need to provide an explanation to their families about the dashboard and the information found on the dashboard.  Tutorials on how to use and navigate the dashboard are provided at the following link: (https://www.maine.gov/doe/learning/esea/guidance). We recommend posting this information on a district’s webpage and sharing it with your families. 

School-Parent Compacts:  This is the time of year when schools typically have Parent-Teacher Conferences and provide student Progress Reports.  These are two components of the Title I School-Parent Compact.  Title I Targeted Assistance Programs could share Title I student achievement data with families and send home Title I student progress reports as outlined in the School-Parent Compact.  A Title I Schoolwide Program can use the school’s standard process for reporting student achievement or progress to families as outlined in its School-Parent Compact.  Please take a moment to review this section of your Title I schools’ individual compacts.  See School-Compact requirements in Section 1116(d) (pg.71) of ESSA statute (https://www2.ed.gov/documents/essa-act-of-1965.pdf).  

 

Success Stories One School At a Time:  As a step toward fostering parent and student engagement, one elementary school recently moved to student-led conferences. All students were charged with inviting their parents to their conference and leading the conversation around their own learning. Teachers helped guide the conversations. The conferences were held in person, via Zoom, and phone conferencing as needed. The efforts resulted in 100% parent and student engagement.  

 

Fiscal 

We encourage Business Managers to submit monthly invoices for all ESEA Titles and participate in quarterly check-ins with the ESEA Coordinator.  

As the end of the third quarter approaches, it would be a good time to reconcile carryover expenditures against current budgets and Federal Grant Reimbursement invoices.   

If FY19 (school year 2018-2019) funds remained as of September 30, 2020, are they fully expended at this time?   

 

State and Local  

ESEA Program Team Staff Changes:  

The Title II Program Coordinator and Regional Program Manager, Shelly Chasse-Johndro, for Hancock and York Counties, has accepted a new position with the Maine Department of Education as the GEER Coordinator supporting the recent Federal Relief Package designed for Non-publics.  The school districts in these regions will continue to be supported by the remaining regional program managers. We are in communication with the individual SAUs affected by this change to ensure a smooth transition and continued support.  

The Education Specialist III - ESEA Title II Coordinator position notice is available at http://www.maine.gov/fps/opportunities/

Professional Learning Opportunities 

Professional Learning offered through the Department of Education is a fantastic resource for supporting leadership development for administrators and educators. The Department’s professional learning calendar is available at https://www.maine.gov/doe/calendar. This calendar has increased functionality including a search feature.  

For more information about professional learning opportunities specific to Tier III identified schools, please contact Teri Peaslee, School Turnaround Professional Development Coordinator at teri.peaslee@maine.gov or (207) 624-6706. 

 
Contact Information 

As always, reach out to your ESEA regional program manager with questions. Their contact information can be found at https://www.maine.gov/doe/learning/esea/contact. Also, your feedback is encouraged and appreciated. Please contact Cheryl Lang at cheryl.lang@maine.gov with feedback and suggestions. 

If yes, have you completed the Carryover and Final Summary report pages as part of the 19-20 Performance Report?  These funds can be expended until September 30, 2021, and the Carryover and Final Summary report pages need to be completed by November 1, 2021. 

If FY20 (school year 2019-2020) funds remained as of September 30, 2020, are they fully expended at this time?   

If not fully expended, what’s remaining?  Is there a solid plan to spend the balance of these funds by September 30, 2021?  The Tydings Amendment Waiver report pages as part of the 18-19 Performance Report need to be completed by November 1, 2021. 

If yes, have you completed the Tydings Amendment Waiver report pages as part of the 18-19 Performance Report?    

February 2021

General & Title Specific Updates from the ESEA Federal Programs Team 

Title IA Reallocated Funds Grant Opportunity 

The ESEA Federal Programs Team is announcing the availability of approximately $800,000 of FY20 Title IA Disadvantaged and Program Improvement funds for Title IA reallocation purposes.  The primary use of these funds is to provide summer intervention services to support students who are academically challenged and meet the SAU’s Title I eligibility criteria at Title I schools. The plan for summer intervention services can be in-person or virtual.  A priority for awarding these funds is for a district to have a poverty percentage of 30 percent or higher.  Each application will be scored using the reallocation scoring procedures and a rank-ordered list of SAUs applying for these funds will be established.  SAUs will be notified in late March whether or not there were sufficient funds to support their application.  The due date for the application is Wednesday, February 24, 2021, at 4:00 p.m.  Any applications received after that day and time will not be considered. 

The FY 21 Application for Reallocated FY2020 Title IA Funds and Title IA Reallocation Procedures are available on the ESEA Federal Programs website at https://www.maine.gov/doe/learning/esea# by clicking on the Title I Icon. 

If you have any questions after reviewing the information, feel free to contact Jackie Godbout at Jackie.godbout@maine.gov. 

 

FY22 Preliminary Allocations 

Title I and Title II have received the preliminary State allocation and both Titles have a slight increase over last year.  At this time, preliminary allocations for Title III and Title IV have not been received. The ESEA team will be working with poverty and allocation data during the month of February to determine preliminary SAU allocations.  We should have them available in early March. 

 

Fun Data Fact(s) 

For summer of 2020, there was $850,000 available for Title IA Reallocated Funds.  Sixty-five SAUs applied for a total of $1.4 million and 36 SAUs were awarded funds.  For summer of 2019, there was $700,000 available for Title IA Reallocated Funds.  Fifty-three SAUs applied for a total of $1.06 million and 32 SAUs were awarded funds. 

 

Here are a few things to keep in mind as the 2020 -21 school year continues and February begins: 

Parent & Family Engagement 

As parent and family engagement activities are being conducted, remember to gather evidence of meetings including meeting notices, agendas, itineraries, surveys, evaluations, etc. 

Fiscal 

We encourage Business Managers to submit monthly invoices for all ESEA titles. 

State and Local  

Professional Learning Opportunities 

Professional Learning offered through the Department of Education is a fantastic resource for supporting leadership development for administrators and educators. The Department’s professional learning calendar is available at https://www.maine.gov/doe/calendar. This calendar has increased functionality including a search feature.  

For more information about professional learning opportunities specific to Tier III identified schools, please contact Teri Peaslee, School Turnaround Professional Development Coordinator at teri.peaslee@maine.gov or (207) 624-6706. 

 
ESEA Program Team Staff Changes 

The Title III Coordinator and Cumberland County’s Regional Program Manager, April Perkins, has taken a new position within the Maine Department of Education.  The school districts in that region will continue to be supported by the remaining four regional program managers.  We are in communication with the individual SAUs affected by this change to ensure a smooth transition and continued support.   

In addition, the Title I Coordinator and Regional Program Manager, Monique Sullivan, for Aroostook and Washington Counties, has taken a new position within the Maine Department of Education.  The school districts in Aroostook County will be supported by Cheryl Lang, and the school districts in Washington County will be supported by the remaining four regional program managers.  We are in the process of notifying the individual SAUs affected by this change who their new program manager will be.  

The Title I Coordinator and Regional Program Manager Position Notice 

ESEA Title I Coordinator-Education Specialist III  

 Complete direct-hire postings with job description and application are available via the link below: 

http://www.maine.gov/fps/opportunities/ 

 

Contact Information 

As always, reach out to your ESEA regional program manager with questions. Their contact information can be found at https://www.maine.gov/doe/learning/esea/contact. Also, your feedback is encouraged and appreciated. Please contact Cheryl Lang at cheryl.lang@maine.gov with feedback and suggestions. 

January 2021

General & Title Specific Updates from the ESEA Federal Programs Team 

Rural Education Achievement Program (REAP) Title V, Part B Eligibility Update:  

As of last month, data has been submitted to the U.S. Department of Education’s Rural Education Achievement Program (REAP) office in order to determine eligibility for both Title V programs:  Small Rural Schools Achievement (SRSA) and Rural Low-Income Schools (RLIS) grants.  Last year, the REAP office changed the way they determined eligibility to align to statutory requirements, using the Small Area Income Poverty Estimates (SAIPE) data from the U.S. Census versus the Alternative Poverty Data Maine had been allowed to provide for over 10 years.  Due to this change, Maine and several other states were heavily impacted with the potential of programming funding being cut by 75%.  Thanks to the efforts of the team at the Maine Department of Education (DOE) and our congressional delegation, Maine was able to spearhead the effort to maintain the use of the Alternative Poverty Data for eligibility this past year. Senator Collins’ office was able to get some language put in place in the bill that was passed just before Christmas that would provide a “hold harmless” at 100% of the FY20 award amounts for the next two years, allowing time for a more permanent solution.   At this time, REAP office has not released the eligibility spreadsheet.  Once the eligibility spreadsheet comes out, all impacted districts will be notified and asked to review the data.  If you have any questions regarding this information or Title V in general, please contact Daniel Weeks. (Daniel.r.weeks@maine.gov

 

Title I Funding and National School Lunch Program (NSLP) 

In order to ensure fair and accurate distribution of Title I funding for FY22, it is important that SAUs enter their Free & Reduced lunch numbers into the NSLP system.  The Maine DOE uses the October data from that system to create the ED-534 report that is used for Title I allocations.  The Title I team has attempted to use this data and has seen some issues with it.  We have been working with the School Nutrition Office at the Maine DOE to have the data cleaned and updated.  With some SAUs still not reporting this data and some of this data possibly inaccurate, it is causing the Title I team some concern as we near our time for using this data to determine preliminary FY22 allocations.  

Please review your district’s data using the above link to the ED-534 report.  Connect with your district’s Food Service Manager if the data is missing or if the enrollment and other data appear “odd”.  Schools designated as Community Eligibility Program (CEP) schools should have all data located in the Free category with no data in the Reduced category.  If the Food Service Manager has further questions, they should contact Nanci Kittredge at nanci.kittredge@maine.gov.  

 Your assistance with ensuring high-quality data is most appreciated. 

Fun Data Fact(s) 

In school year 2018-2019, 1,955 kindergarten through grade 5 teachers, 922 grade 6 through 8 teachers, and 1,036 grade 9 through 12 teachers participated in 69 professional development projects funded by Title II. The top three professional development strategies utilized were: study groups, curriculum implementation, and professional networks. Based on the performance reports submitted to date, 1,429 kindergarten through grade 5 teachers, 748 grade 6 through 8 teachers, and 760 grade 9 through 12 teachers participated in 46 professional development projects funded by Title II during the school year 2019-2020.  The top three professional development strategies utilized were identical to the previous year.  

 

Friendly Reminders for Planning and Program Implementation 

FY 21-22-Title I Schoolwide Authority 

The due date for applying for FY21-22 Title I Schoolwide Authority is July 1st, 2021. If a school is thinking about applying for Title I Schoolwide Authority, it is recommended that the school begin planning at least 6 to 9 months prior to the submission.  Planning includes conducting a comprehensive needs assessment (CNA), reviewing school policies and procedures, assessing curriculum and instructional delivery models, discussing the transition from a Target Assistance Program to a Schoolwide Program, and lastly submitting the Title I Schoolwide plan by July 1st. The Schoolwide plan template can be found at www.maine.gov/doe/Testing_Accountability/ESSA/cnatemplate). In addition, there are several Title I Schoolwide webinars available on the ESEA website resources page at www.maine.gov/doe/learning/esea/resources. If you have any questions or need assistance, please contact Monique Sullivan at monique.sullivan@maine.gov.  

Here are a few things to keep in mind as the 2020-21 school year continues and January begins: 

Time and Effort – Semi-Annual Certifications 

If the SAU follows a July to December and a January to June semi-annual certification calendar, this is a reminder that semi-annual certifications should be completed in January for all staff paid with a single federal funding stream or multiple funding streams and have a consistent schedule.  It is important that the schedule be attached to the semi-annual certification if using that provision. 

Parent & Family Engagement 

As parent and family engagement activities are being conducted, remember to gather evidence of meetings including agendas, itineraries, surveys, evaluations, etc. 

Fiscal 

We encourage Business Managers to submit monthly invoices for all ESEA titles. 

State and Local  

Professional Learning Opportunities 

Professional Learning offered through the Department of Education is a fantastic resource for supporting leadership development for administrators and educators. The Department’s professional learning calendar is available at https://www.maine.gov/doe/calendar. This calendar has increased functionality including a search feature.  

For more information about professional learning opportunities specific to Tier III identified schools, please contact Teri Peaslee, Tier Schools Professional Learning Coordinator at teri.peaslee@maine.gov or (207) 624-6706. 

 
Contact Information 

As always, please reach out to your ESEA regional program coordinator with questions. Their contact information can be found at https://www.maine.gov/doe/learning/esea/contact. Also, your feedback is encouraged and appreciated. Please contact Cheryl Lang at cheryl.lang@maine.gov with feedback and suggestions. 

Newsletters by Year