Approval Renewal Instructions

Please complete all required sections on the application and submit the application and the appropriate fee. Incomplete application packages will be returned.

1. Complete the top section of the Approval Renewal Application (DOC, 37KB).
2. At the bottom of the form, provide an explanation to questions to which you answered "yes."

  • If you answered "yes" to Question 1: for each conviction, attach a brief explanation stating when and what the conviction was. If further information is requested, you will need to provide attested copies of the Judgment and Commitment papers (including probation conditions). These documents may be obtained from the Clerk of Courts where you were convicted. This includes OUI and negotiating a worthless instrument.

  • If you answered yes to Question 2 and/or 3: attach an explanation for each situation.

  • If you answered "yes" on a previous application and there have been no additional convictions, submit a statement that there have been no new convictions since the previous "yes" was submitted.

3. Sign the application.
4. Enclose the $15 approval card renewal fee. This is a non-refundable fee. Please make check or money order payable to "Treasurer, State of Maine."
5. If you have not been continuously employed over the last five years in a Maine school system (generally substitute teaching and coaching are not considered continuous employment), you need to be re-fingerprinted.

Requirements for renewal of criminal history records check

Beginning July 1, 2017, the processing of renewal of criminal history records check for those individuals that have not been continuously employed will require a national criminal history records check in order to be in compliance with State law (20-A MRS ยง6103) and rules (05-71 Chapter 115 Part 1, Section 3.2).

Individuals that have not been continuously employed (interrupted service) will be required to be re-fingerprinted to renew their criminal history records check.

If an individual believes they have been continuously employed and not reported in the NEO staff system, verification of their continuous employment will be necessary. Verification of employment documents should be sent along with the renewal application.

Instruction for criminal history records check and fingerprinting are available at:
http://www.maine.gov/doe/cert/fingerprinting/approval-instructions.html