Training and Instructions

This page is a collection of all of Procurement Services' trainings, instructions, and guidance materials.  It is updated often with new topics and documents, so be sure to check back regularly! 

If you can't find information that you are looking for, please let us know.

Current Newsletter

Click the link to get a PDF copy of the most recent Procurement Services Newsletter: June Newsletter

Note:  Past month's newsletters are archived on the bottom of this page. 

A green light bulb with orange text saying "Lunch and Learn"

Lunch & Learn Training Webinars

Below is the 2020 schedule of Lunch & Learn training webinars for State of Maine agency procurement staff. Additional webinars will be scheduled beginning in early fall. Please contact Laurie Andre with an questions or suggestions for future topics.

DATE

TOPIC

DOCUMENT

RECORDING

January 29, 2020

Guidance for Using the Procurement Justification Form

PPT

N/A

February 26, 2020

Master Agreements: What, Why, Where & How

PPT

MP4

March 18, 2020

Ethics in Procurement (POSTPONED - 3/16/2020)

N/A

N/A

April 29, 2020

Fiscal Year 2020 Year-End Closing

PPT

 

The PowerPoint for each webinar will be posted at the conclusion of the meeting. Agencies are encouraged to use the PowerPoint's for any internal trainings or meetings.


Quick Reference Guides

Membership Dues/Subscription Fees Guide (PDF) - NEW as of 1/15/2020

E-Signature Quick Reference Guide (PDF) - Updated 3/13/2020


Advantage Quick Reference Guides

Vendor Guidelines (PDF)

Lifecycle Document Search (PDF)

Contracts

Description
Date Modified
Document
3.11 Creating a Service Contract Instructions 10/28/2019
3.11 Multi-Staging of a CT Instructions 10/28/2019 PDF
3.11 General Routing Document Instructions (Paperless Modifications) 12/05/2019 PDF

Commodities

Description
Date Modified
Document
3.11 RQS Document Instructions 10/28/2019
3.11 Delivery Order (DO) from Master Agreement with Catalog Line 10/28/2019 PDF
3.11 Delivery Order (DO) from Master Agreement with Service Line 10/28/2019 PDF
3.11 PO Document Instructions 11/7/2019 PDF
 

Purchasing Maine Creation Guides

How to create a good pdf of a document (MS Word)

Click on the appropriate button below to get a document featuring instructions for processing various Procurement related documents in the Purchasing Maine system:

LVSC WCB Blanket Contract
Construction Contract Contract Contract Amendment
Construction Amendment RFI RFP
RFP Amendment RFP Q & A Summary Selection Package

For more detailed information about the forms, please see the Forms page.

 


Training Videos

All of our training videos can be found on the State of Maine Procurement Services YouTube Page

RFP Process Videos

Evaluation Phase 1: Individual Notes

Transcript of this video (Word)

 

Evaluation Phase 2: Team Consensus

Transcript of this video (Word)

 

Role of the RFP Coordinator

Transcript of this video (Word)


Archived Newsletters (PDF)

April 2019 Newsletter
May 2019 Newsletter
June 2019 Newsletter
July 2019 Newsletter
September 2019 Newsletter
October 2019 Newsletter
November 2019 Newsletter
January 2020 Newsletter 
February 2020 Newsletter
March 2020 Newsletter
April 2020 Newsletter
May 2020 Newsletter