Charter Amendment Guide

for

Amending Enrollment and/or Grades Served

Please Note – The school’s Amendment Request should be submitted at least 3 weeks prior to the next MCSC Business Meeting (held on the 2nd Tuesday of each month) in order to make it onto the agenda. In some cases, 3 weeks may not allow enough time for review and schools are encouraged to contact the office with questions.

Maine Charter School Commission
182 State House Station
Augusta, Maine
04333-0182
Phone: (207) 624-6729
Web: www.maine.gov/csc
Maine Charter School Commission
Charter Amendment Cover Sheet
Request to Amend Enrollment and/or Grades Served	
School Information	
Date of Request		
School Name and Mailing Address	

	
Contact		
Contact telephone number 		
Contact email address		
Requests to increase enrollment must be received by the Maine Charter School Commission by September 1 of the school year prior to the enrollment change effective date in order to allow time for the Commission to review the request and forward changes to the Maine Department of Education for budgeting adjustment before the November deadline.

For information on Sub recipient Award Calculation and Allocation Policy and Procedure for IDEA Grant see: http://www.maine.gov/csc/Allocationspolicy011017final.pdf
	
Provide a brief narrative description of the Request to Amend Enrollment and/or Grades Served	

	

The school’s completed Amendment Request must be uploaded and submitted to the Maine Charter School Commission through Epicenter.
Amendment to Enrollment and/or Grades Served

Please address the following criteria in your request, as applicable.

o	Describe how the amendment request is consistent with the school’s mission and vision.
o	Describe the need to adjust enrollment and/or increase the grade span. How was that need determined? 
o	Describe the desired results from an enrollment adjustment and/or increase in grade span.
o	Provide a table showing the historical distribution of enrolled students in the present grade span, and the projected distribution of students by grade if the amendment request is granted.
o	Explain any unique circumstances related to the school’s academic performance and academic growth, and corrective actions taken to address challenges in these areas of school performance. 
o	Provide an action plan for implementation. Include: a timeline, action(s) to be taken, designated point person, and start date and projected completion date.
o	Provide a staffing chart and narrative staffing plan to support the planning and implementation of the proposed increase in enrollment and/or grade span.
o	Describe the financial resources that are necessary to implement the school’s expansion, including the sources of revenue for the successful implementation of the proposed change. Describe contingency planning for potential challenges in cash flow or budget shortfalls.
o	Provide financial projections for the proposed expansion. Financial projections should reflect both immediate and long-term considerations that have been identified in implementation of the proposed amendment. Provide a detailed narrative explaining the financial forecasts, and the assumptions.  
o	Indicate if the current facility will accommodate the expansion, or if additional space and/or renovations will be required.
o	If the school contracts with an ESP, describe how the ESP will support the planning and implementation of the proposed amendment.

 In addition to the above, for Grade Span Change please also address the following:
o	Provide an overview of how the current educational program will be adapted to serve younger or older students, as applicable. 
o	Indicate if the current assessment system used at the school will accommodate younger or older students, and any modifications required if the amendment request is granted.