Event and training flyers are the first introduction to people of your event. It's important they are accessible for people to read and find out about your program. Announcements also should give people the opportunity to request accommodations.
Some important considerations when preparing an event flyer
- Content: What is being communicated?
- Format: Word, Adobe PDF, Publisher
- Style: Font and Color
- Delivery Method: How are you distributing your information?
Considerations about accessible document format, colors, and fonts are covered in the Accessibility Guide Basic Principles page.
Important Content for your flyer
- Information about how a participant can access or request accommodations (see Sample Language below)
- Preferred time frame or deadline for requesting accommodation
- TTY contact number or Maine Relay number along with other public contact information such as phone numbers
- Multiple ways to contact; i.e. phone, fax, e-mail and/or website
The person organizing the event or receiving the registrations should know the procedure for responding to and arranging accommodation requests.
"The Department of (Agency Name) is committed to providing access, equal opportunity and reasonable accommodation in its services, programs, and employment. To request accommodation, contact Jane Smith at least ten days in advance at: (207)555-1234/V, TTY use Maine Relay 711, (207)555-3456/(FAX), or e-mail at email@example.com"
Pictures on Flyers
Many flyers incorporate pictures or other graphics as a way to enhance the visual appeal. It's important that you follow guidelines and make images accessible or you should create an alternative version of the flyer which eliminates pictures and is available along with the inaccessible version. Best practice is to make a single accessible version.
See Accessibility Guide Images and Graphics page for more information.
E-Mailing a document
If your event has a website, be sure to show the URL address in the body of your e-mail. Do this even if you are e-mailing your flyer for people to print or forward. This way if the person cannot open or access the attached document, the website is available as an alternative.
Even if you intend the document to be printed and posted by the recipient, it is imperative that the document be made accessible to use electronically.