Stop Payment & Re-Issue Forms

STOP PAYMENTS (AND REISSUES)

If your department issued a check to a vendor and have since determined that the check should not have been issued, a stop payment may be necessary. If your department issued a check to a vendor who has since lost, destroyed, or never received the check, a stop payment and reissue may be necessary. Please carefully read the instructions below and note that there are differences in the process depending on the issue date of the original check and the action being requested.

For payments that originated in Advantage:
Stop Payment Only – submit a Check Cancellation Form (CCF) to Michelle Toulouse at OST (SHS#39) – NO CASH RECEIPT REQUIRED

Stop Payment AND Reissue – submit a CCF and Application for Duplicate Check to Michelle Toulouse at OST (SHS#39) – NO CASH RECEIPT REQUIRED

For payment that originated in MFASIS:
Stop Payment Only – submit a Check Cancellation Form (CCF) to Michelle Toulouse at OST (SHS#39) and process a positive CR to Bank 0335 when notified by Michelle to reverse the original payment. CR must include the stop payment date provided by Michelle in the Transaction Date field

Stop Payment AND Reissue – submit a CCF to Michelle Toulouse at OST (SHS#39) and process a positive CR to Bank 0335 when notified by Michelle to reverse the original payment. CR must include the stop payment date provided by Michelle in the Transaction Date field. Process an Advantage payment document to reissue the payment to the vendor and attach the completed and signed Application for Duplicate Check as back-up to be scanned.

All forms should be sent from your agency to the Treasurer’s Office, Attn: Michelle Toulouse, State House Station #39. Questions regarding this process or a particular request can be directed to Michelle Toulouse at (207) 624-7473 or via email (Michelle.R.Toulouse @maine.gov).

OFFICE INFORMATION

Stop Payment & Re-Issue Forms