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New National Register Nomination Submission Guidelines

11/1/2011

Maine Historic Preservation Commission

2011-2012

All National Register nominations must be prepared in accordance with “How to Complete the National Register Registration Form,” also known as Bulletin 16A.

Pre-Schedule

  1. Contact National Register coordinator to evaluate eligibility status of property.

Schedule

  1. Contact National Register Coordinator to discuss being placed on the agenda for a Maine Historic Preservation Commission Review Board meeting. The Review Board generally meets the fourth Friday of January, April, July and October. Consultants are encouraged to contact the NR coordinator at least six months prior to the meeting at which they wish the nomination to be considered. A limited number of nominations may be considered at each meeting and the agenda is often full or nearly full six to twelve months in advance. Placement on the agenda is at the discretion of the Commission staff.

Deadlines

  1. A first draft is due no less than 12 weeks prior to the Review Board Meeting. This draft will be sumbitted as hard copy, on disk as a Word or Word Perfect document and e-mailed to the National Register Coordinator. The draft will be submitted on the appropriate National Register form (10-900, 10-900a1, 10-900b), available at www.nps.gov/history/nr/publications/forms.htm .

The first draft needs to have the following completed information

  • 1,2,5, 6, 7, 8 and 9;
  • Section 10, verbal boundary description and boundary justification;
  • Accompanying this first draft should be a statement explaining the origin of the nomination (tax credit, grant related, Section 106), and summarizing any public meetings, publicity, or other information pertinant to the nomination process.

For individually eligible properties:

  • A sketch map showing the location of all building’s, sites, structures or objects on the property.
  • A list of property owners’ names, addresses, and contact information (obtain this information from tax rolls at town office);
  • A statement from the property owner acknowleding his or her support for the nomination process, to date;
  • Digital images on compact disc, showing the property interior and exterior. These images are for reference only, but need to be shot at a minimum of 2 megapixels (1200 x 1600 pixel image) at 300 dpi. These images will also be used in the Review Board presentation and must adequately represent the resource.

For historic districts:

  • A spreadsheet showing property owners’, names, addresses and contact information (obtain this information from tax rolls at town office); property information (inventory number and address) and contributing or non-contributing status;
  • A sketch map showing the location of all properties within the district, with inventory numbers and contributing status.
  • Digital images on compact disk depicting each resource (or representative types, if the district is large) as well as streetscapes. These images are for reference only, but need to be shot at a minimum of 2 megapixels (1200 x 1600 pixel image) at 300 dpi. These images will also be used in the Review Board presentation and must adequately represent the resource.
  1. If the property is located in a community with Certified Local Government (CLG) status the first draft is due no less than 16 weeks prior to the Review Board Meeting.
  2. The first draft will be reviewed for technical accuracy and content. Specifically, Commission staff will be looking to see if a case has been made for all criteria cited and to determine if the property is adequately and correctly described. Grammer and spelling will be reviewed. The National Register Technical and Substantive Review Checklists (PDF) will be utilized to evaluate the nomination. The draft will generally be returned to the consultant within two weeks with comments.
  3. The final draft is due no less than eight weeks prior to the Review Board Meeting (twelve weeks for CLG communities). At this time the following materials must be submitted in hard copy and on disk:
    • Completed nomination form: all sections completed. (UTM’s can be generated here in the office if necessary.)
    • Two sets of black and white photographs, 5” x 7” with borders. Regardless of whether these are film or digital images do not write anything on the prints other than the photo number, which needs to be written lightly in pencil on the back. For digital images submit a separate statement explaining what paper, ink and printer combinations were utilized.
    • If the photographs were generated from digital media, submit two CD’s containing the digital images. (See National Register Photographic Requirements for labeling and numbering directions, size and image type, etc.)
    • One set of film negatives, in an archival, three ring binder sleeve. Label negative sleeve with property name and location, photographer’s name, and date of images. DO NOT write in the section labeled “File #”.
    • Original topographic 7.5 USGS quadrangle map. Do not mark on this map. Photocopy (or otherwise generate) the section of the map where the property or district is located and circle the property (if less than 10 acres), or draw its boundaries (if over 10 acres), on the copy.
    • Municipal tax map with the location of the property or district highlighted.

Additional material for Historic Districts:

  • District map with each resource labeled with the property inventory number. This map needs to show the district boundaries, contributing and non-contributing resources, and previously listed resources. The map must contain a graphic scale, north arrow, title block and date.
  • Photo key. Generate a second copy of the district map and key the photographs to this map.

The Commission reserves the right to postpone the nomination at this point if Commission staff feel the draft needs more than minimal revision, or if it needs additional research or documentation. Incomplete submissions will result in the postponement of the nomination.

Forms

  1. Consultants need to use the most recent version of the National Register forms (2009), available for download on the National Register website.

Photographs

  1. All photographs generated for, and submitted with the nominations must conform to the (draft) National Register Photographic Policy outlined at www.nps.gov/history/nr/publications/bulletins/photopolicy/DraftPolicyWord.docx (Word). However, at this time the Maine Historic Preservation Commission does not accept color prints.

1. The newest version of the National Register form 10-900 has been formatted so that Continuation sheets (10-900a) are seldom ever required.