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Electronic Reporting of Elevated School Absenteeism
ADMINISTRATIVE LETTER: 33
TO: Superintendents of Schools
Topics in this Letter
Schools have long partnered with the Maine Center for Disease Control (Maine CDC) to report elevated absentee rates (15% or greater). The Maine Department of Education and Maine CDC have collaborated to design an application to collect this information electronically. The School Absenteeism Reporting Form is now available in MEDMS, and this electronic form will replace the “School Nurse Absentee Reporting Form” that is currently in use. Both methods will be acceptable through the end of the 2009-10 school year, but only the electronic form will be accepted for the upcoming 2010-11 school year.
Authority to Collect
Maine CDC requests the report of outbreak of infectious diseases, evidenced by an unusual or sudden increase in illness, as required under the Rules for the Control of Notifiable Conditions(10-144 CMR Ch. 258). Educational institutions are required to report notifiable conditions.
School nurses, or other designated reporting staff, will need to have an account in MEDMS with the “SAU Absentee Admin” role added. This role allows the user to report elevated absenteeism for any school in the SAU. It should also be noted that MEDMS users with the “SAU Admin” role already have permission to work with this form, and can assign the new role to other users. Contact the local MEDMS administrator for account creation or changes that may be necessary.
Instructions on how to use the form in MEDMS can be found at: http://www.maine.gov/education/medms/resources/absenteeism.htm
In an effort to assist users with electronic reporting procedures, online webinars have been scheduled for later in the month. Please visit: http://www.maine.gov/education/lds/training.html and click on the “Registration” link. You will find the webinars under the Just-In-Time Training, “Policies/Procedures/Communication” category.
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