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Home > Rules & Legislation > Letters from the Commissioner > Administrative Letter 039

2007-08 Average Daily Attendance (ADA) Reporting – Due June 30, 2008

ADMINISTRATIVE LETTER: 39
POLICY CODE:  JHBB

 

TO:                 Superintendents of Schools

FROM:           Susan A. Gendron, Commissioner

DATE:            May 30, 2008

RE:                2007-08 Average Daily Attendance (ADA) Reporting – Due June 30, 2008

Each school administrative unit is required to complete and submit the web-based Average Daily Attendance Reporting form for each school in their unit. Submission of this information will provide the necessary student membership and attendance data for the current school year (2007-08) in order to meet State and federal reporting requirements.

This information is required for State and federal reporting for the following reasons:

  • The No Child Left Behind Act (NCLB) requires states to identify schools not making Adequate Yearly Progress (AYP) based on academic and non-academic measures. Maine uses attendance rates as its non-academic measure for determining the AYP status for elementary and middle schools.
  • Other State and federal requirements govern the collection of secondary attendance data.
  • This data is used in the calculation of federal funds for school units in Maine.

Please go to the following Internet link to fill out the information for each school in your school administrative unit(s):

http://www.maine.gov/education/adaform/loginpage.html

To access the web form, you will need to use the same superintendent login ID used for the School Lunch Reimbursement System.

If your school administrative unit has multiple schools, there will be a link for each school. If you have a combined elementary/secondary school, you will have two separate forms to complete; one form for the elementary portion of the school and one form for the secondary portion – there will be separate links for elementary portion and the secondary portion.

 

Instructions for the completing the attendance data:

Elementary/Middle Schools (grades PK-8):

The elementary/middle school report(s) collect attendance data for several NCLB-defined subgroup classes, including gender, ethnicity, special education (students with an IEP) status, economically disadvantaged status (free & reduced lunch), limited English proficiency status, and migrant student status. For each of these fields, please indicate the following in the white boxes:

Aggregate Attendance – This is the aggregate number of pupils “attending”, or present each day.
Example: The aggregate attendance would be the sum of the daily attendance totals. This is not to be confused as an average. The number we are looking for is an aggregate total. This is obtained by summing the daily attendance totals for each day throughout the school year.

Aggregate Membership – This is the aggregate number of pupils “belonging”, whether present or absent each day.
Example: Assuming your total student population equals 100 students and you never had any students enroll after the first day of school, the aggregate membership would be the sum of the potential daily attendance or in this case 175 days multiplied by 100 students for a total Aggregate Membership of 17,500.

Number of instructional days – please indicate the number of instructional days for this school – no less than the State minimum is 175 days unless the Commissioner granted a waiver.

Once the data in the white boxes has been completed, please click on the “Submit Form” button. After your submission is completed, the following information is automatically generated:

  • Aggregate daily attendance rate
  • Aggregate attendance for the entire school
  • Aggregate membership for the entire school.

Note: For schools not using a computerized student information system, the information being requested can be found on the Elementary/Secondary School Register, Page 10, Lines 11 and 12.

We appreciate your quick response to this request.  The DUE DATE is JUNE 30, 2008.

If you have questions, please contact:

Rick Bergeron - (207) 624-6799 - Enrollment Questions – richard.bergeron@maine.gov
Rachelle Tome - (207) 624-6705 - NCLB Subgroup Questions and AYP Status Questions – rachelle.tome@maine.gov

 

Instructions for the completing the attendance data:

Secondary Schools (grades 9-12):

The secondary school form(s) collect attendance data for the entire school body for the year. Secondary schools are not currently required to collect attendance data by NCLB subgroups. Please indicate the following in the white boxes:

Aggregate Attendance – This is the aggregate number of pupils “attending”, or present each day.
Example: The aggregate attendance would be the sum of the daily attendance totals. This is not to be confused as an average. The number we are looking for is an aggregate total. This is obtained by summing the daily attendance totals for each day throughout the school year

Aggregate Membership – This is the aggregate number of pupils “belonging”, whether present or absent each day.
Example: Assuming your total student population equals 100 students and you never had any students enroll after the first day of school, the aggregate membership would be the sum of the potential daily attendance or in this case 175 days multiplied by 100 students for a total Aggregate Membership of 17,500.

Number of instructional days – please indicate the number of instructional days for this school – no less than the State minimum is 175 days unless the Commissioner granted a waiver.

Once the data in the white boxes has been completed, please click on the “Submit Form” button. After your submission is completed, the following information is automatically generated:

  • Aggregate daily attendance rate
  • Aggregate attendance for the entire school
  • Aggregate membership for the entire school.

Note: For schools not using a computerized student information system, the information being requested can be found on the Elementary/Secondary School Register, Page 10, Lines 11 and 12.

We appreciate your quick response to this request.  The DUE DATE is JUNE 30, 2008.

If you have questions, please contact:

Rick Bergeron - (207) 624-6799 - Enrollment Questions – richard.bergeron@maine.gov
Rachelle Tome - (207) 624-6705 - NCLB Subgroup Questions and AYP Status Questions – rachelle.tome@maine.gov