Reporting 2007-08 Staff Information – Due Date: September 30, 2007
Administrative Letter: 5
Policy Code: GCB
TO: Superintendent of Schools
FROM: Susan A. Gendron,
DATE: September 10, 2007
SUBJECT: Reporting 2007-08 Staff Information – Due Date: September 30, 2007
(Maine Education Data Management System) Staff module is online for school year
2007-08 updates. The updated 2007-08 staff information will be
utilized to meet State and federal reporting requirements as well as the
calculation of Minimum Teacher Salary Adjustments, National Board for
Professional Teaching Standards Salary Supplement and for the updating of the
Essential Programs & Services (EPS) salary matrixes.
In the MEDMS Staff module, most of
the data entered last year will appear in the 2007-08 screens, but all three
ust be verified for the
- The Date Work Started field on the Staff SAU
screen and the Annual Salary for this Position and the Funding Percentage of
Salary fields on the Job Function screen will be blank and require new data for
- The Educational Experience in Public Education
on the Staff Personal screen and the Years Worked for This SAU on the Staff SAU
screen automatically were updated with an additional year. The Yrs.
Non-education experience in Voc/CTE subject area field on the Staff Personal
screen was not updated therefore will need to be updated.
- Special instructions for reporting salaries,
days, hours and staff with multiple or split positions (Job Function screen):
Salary for This Position. The amount
reported for the Annual Salary for This Position should reflect the salary
based on the local salary scale; please do not include stipends. For those staff who will be eligible for the 2007-08
Minimum Teacher Salary Adjustment (below $30,000), please enter the salary amount
based on the local salary scale for the position (do not enter $30,000). Eligible Minimum Teacher Salary Adjustment
positions are Classroom Teacher, Special Education Teacher, Literacy
Specialist, Librarian/Media Specialist, and Guidance Counselor.
positions. If a person is employed in
multiple positions, each job function should be listed on separate screens. The annual salary and the total hours (days
times hours) should be prorated appropriately for each position.
schools or school administrative units. If
a person is employed in multiple schools or school administrative units, a
prorated portion for each school or school administrative unit should be listed
on separate screen. The annual salary and the total hours (days times hours)
should be prorated consistently. Example: If the prorated total
hours (days times hours) represent 50% of the full-time total hours then the
salary should also represent 50% of the total salary.
for prorated positions. The Annual
Salary for This Position, Days Scheduled to Work per Year, and Hours per Day
fields should be prorated for each Job Function. The total of all Job Function
screens for a staff member should not exceed a full time position.
that do not work a full year. The Annual
Salary for This Position and Days Scheduled to Work per Year fields for staff
personnel who are employed by the SAU for part of the school year should be
prorated. For example – a teacher who is
employed for the full school year may be paid a salary of $36,000 and work 180
days. If the teacher is hired for half the year the salary would be $18,000 and
the days worked 90.
If you have any questions regarding
the MEDMS Staff module, please contact the MEDMS Help Desk, Tel. (207) 624-6896
or e-mail firstname.lastname@example.org
If you have any general staff question,
please contact Ruth Sherman, Tel. (207) 624-6809 or e-mail email@example.com
If you have any questions regarding
the Minimum Teacher Salary Adjustment or the National Board for Professional
Teaching Standards Salary Supplement, please contact Suzan Beaudoin, Tel. (207)
624-6790 or e-mail firstname.lastname@example.org