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For Immediate Release
February 1, 2002
Contact: Dan A. Gwadosky

State Provides Grants to Save Historic Documents and Photos

The Maine State Archives has provided thirty-five grants to community organizations for the preservation of and improved access to historic documents and photos, Secretary of State Dan A. Gwadosky announced today. The New Century Community Program, which is funded by the Maine Legislature, and the National Historical Publications and Records Commission, enabled the Maine State Archives to award funds for these projects.

The grant requests ranged from preserving the Lincoln family papers in Washington County's Dennys River Historical Society to the cataloging and preservation of photographs and oral history tapes held by the Portland-based Salt Institute for Documentary Studies. A major component of the program is to provide training and technical assistance to help community organizations assess their needs and better protect their historical material.

This material has become a significant resource for seasonal visitors and researchers, as well as the local communities and schools. "Cultural tourism has become an important component of the hospitality industry," Secretary Gwadosky noted. "We must provide quality service in the form of easily accessible, well preserved material to encourage use, ensure an improved understanding of Maine's heritage, and to protect our basic documents."

A list of the 35 most recent grant recipients is attached and represents awards totaling $30,000. An additional $ 23,000 in grants will be distributed in March. The next deadline for grant applications is June 1, 2002. Anyone seeking an application may contact Janet Roberts at 287-5791 or Anne Ball at 287-7591. Applications are also available over the Internet at:

The State Archives is a Bureau within the Department of the Secretary of State.

Maine State Archives
Most Recent Archival Grants Awarded

Alfred Historical Committee - Alfred Historical Committee, For consultant to assess and recommend preservation of Archival Collection.

Berwick Academy - Berwick Academy Collections, To restructure storage and ensure preservation and to request materials and pay volunteers.

Buxton-Hollis Historical Society - To have a consultant visit and evaluate collection and conduct volunteer training.

Calais Free Library - Calais Library Safe Storage Room Archival Project, A varied and unique collection of materials has need of both an archival storage system set up and finding aids created to offer easy accessibility to this historically significant collection.

Colby College, Miller Library Special Collections - Microfilm of Edwin Arlington Robinson Letters, To microfilm Edwin Arlington Robinson letters for preservation and to promote use without damaging the originals.

College of the Atlantic - College of the Atlantic Archives, To establish, document and record College of the Atlantic's history.

Dennys River Historical Society - Lincoln Family Papers, To make the Lincoln family papers accessible and provide archival security, by placing them on microfilm.

First Universalist Church of Yarmouth - Yarmouth Universalist Church, For a consultant to assess and advise on preservation of materials and actions toward re-housing and protecting the collection.

Freeport, Town of - Freeport Town Records, To survey town records, conduct an inventory of records and make recommendations for the proper storage and maintenance of records.

George Stevens Academy - George Stevens Academy Collection, To copy, catalog and file primary historical documents of the academy for student, faculty and community use.

Great Cranberry Island Historical Society - Preservation of Historical Documents, To preserve all historical documents pertaining to the Cranberry Isles that have been collected since the founding of the society's museum in 2000.

Greater Portland Landmarks - Greater Portland Landmarks Visual Collection, To complete the organization and preservation of photographs, stereoscopic views, and postcards.

Harmony Historical Society - Harmony Records, To collect, photocopy, store and microfilm information from various organizations in Harmony.

Harpswell, Town of - Harpswell Town Records Finding Aid, To continue development of finding aid for Town of Harpswell collection of records to be permanently retained.

Kingfield Historical Society - To have consultant visit and provide general assessment of conditions of the historical records followed by appropriate preservation action.

Ladies of the Lake - Eastport/Quoddy Bay Collection, To conserve a large collection of glass plate negatives and letters.

Monmouth Museum - Monmouth Museum Photographs, To preserve and duplicate photographic materials.

Moosehead Marine Museum - Preservation Project, To preserve the history of Moosehead Lake Region

Old Orchard Beach, Town of - Old Orchard Beach Town Records, To microfilm birth, death and marriage records from 1883-1891.

Parsonsfield-Porter Historical Society - Moulton Papers, To photocopy the original documents of two brothers, John and Thomas Moulton, dating from the 1820s-1860s, in order to allow access for research by the public and preserve the originals which are in fragile condition.

Pleasant River Historical Society - To have consultant visit and for general assessment of conditions of the historical records followed by appropriate preservation action.

Poland Historical Society - Poland Historical Society Collection, To catalog, preserve and organize historical materials, and computerize records when appropriate.

Portland Harbor Museum - Portland Harbor Photographs, To preserve and reproduce historically significant photographs and other archival materials that make up portions of the museum's Collections.

Portland Veteran Firemen's Association - Fire Museum Collections, Fire Service of Portland, To preserve items of all types, dating back to the early 1800s.

Sagadahoc County Probate Court - Sagadahoc Probate Court Microfilming, To preserve on microfilm some of the county's earliest records

Salt Institute for Documentary Studies, Portland - Preservation Project, Salt Archives Preservation Initiative for the preservation of photographs and oral history tapes.

Sebago Historical Society - Sebago Town Records, For restoration, preservation and storage accessibility and protection of 1800 and 1900 Town records.

Shaker Library-United Soc. Of Shakers - Shaker Slide Collection, For archival storage of unprocessed slides and a consultant to evaluate and reorganize existing slide finding aid.

Ski Museum of Maine - Ski Museum, To have a consultant evaluate collection and data entry methods and advise on alternatives, help with goal setting in organizing material, and obtain training.

St. Agatha, Town of - St. Agatha Town Records, To microfilm town records (Birth, Death, Marriage, etc.).

Universalist Unitarian Church - Waterville UU Church, To hire an archivist to evaluate and organize the church's historical documents so that they might be found easily, then to preserve them in archival quality folders.

Winnebago Alumni Association - Camp Winnebago Archives, To have a consultant assess archival collection.

Yarmouth Historical Society - Yarmouth Oversize Collection, To review, re-house, and create a finding aid for oversize archival materials.

Yarmouth Historical Society - Prints from Historical Negatives, To have contact or larger prints made from historical photo negatives for which no print currently exists.

York County Registry of Probate - York Probate Microfilming, To microfilm original Probate documents from 1687 forward.