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General Schedule Number: 9 Records Management Series1 APP. FOR AUTHORIZATION FOR RECORDS CENTER USE CARD Application for issuance of Records Center Access Cards. Agency of Record: Records Management Services Date Adopted: 1/25/89 Obsolete or Current: C Disposal: D Retention of Record Copy: 5 Retention of Copies: 2 State Audit Requirement?: N Federal Audit Requirement?: N 2 AUTHORIZATION FOR RECORDS CENTER USE (ACCESS CARD) Destroy upon expiration of card or separation of employee. Agency of Record: Creating Agency Date Adopted: 1/25/89 Obsolete or Current: C Disposal: D Retention of Record Copy: Contingent Upon Event - See Description Retention of Copies: Not Applicable State Audit Requirement?: N Federal Audit Requirement?: N 3 DESIGNATION OF DEPARTMENTAL RECORDS OFFICERS Form designating Records Officers and Assistant Records Officers for various State agencies. Agency of Record: Records Management Services Date Adopted: 1/25/89 Obsolete or Current: C Disposal: D Retention of Record Copy: 2 Retention of Copies: 2 State Audit Requirement?: N Federal Audit Requirement?: N 4 RECORDS CENTER DISPOSITION NOTIFICATION Record of State records removed from State Records Center and destroyed, according to authorized retention schedule and with written consent of agency records officer. Agency of Record: Records Management Services Date Adopted: 1/25/89 Obsolete or Current: C Disposal: A Retention of Record Copy: 10 Retention of Copies: 2 State Audit Requirement?: N Federal Audit Requirement?: N 5 DISPOSAL LIST, MSA 2 One-time permission for destruction of State records. Transferred to Archives Services Division 2 years from date approved. Agency of Record: Records Management Services Date Adopted: 1/25/89 Obsolete or Current: C Disposal: A Retention of Record Copy: 2 Retention of Copies: 2 State Audit Requirement?: N Federal Audit Requirement?: N 6 REQUEST FOR RECORDS RETENTION SCHEDULE, MSA/RM 22 Includes MSA 59 (Record Series Inventory) and record samples. Transferred to Archives Services Division when schedule is terminated; agency copies destroyed 2 years from termination. Agency of Record: Records Management Services Date Adopted: 1/25/89 Obsolete or Current: C Disposal: A Retention of Record Copy: Contingent Upon Event - See Description Retention of Copies: 2 State Audit Requirement?: N Federal Audit Requirement?: N 7 RECORDS MANAGEMENT EXPENDITURE REQUEST, MSA/RM 94 Used by State agencies to confirm that records have been scheduled before purchase of filing equipment, microfilming equipment, etc. Agency of Record: Records Management Services Date Adopted: 1/25/89 Obsolete or Current: C Disposal: D Retention of Record Copy: 5 Retention of Copies: 2 State Audit Requirement?: N Federal Audit Requirement?: N 9 TRANSMITTAL OF RECORDS, MSA 33, AND CONTINUATION Record of boxes accepted for Records Center storage and their contents. Retention periods counted from disposal of last box on each sheet. Agency of Record: Records Management Services Date Adopted: 1/25/89 Obsolete or Current: C Disposal: D Retention of Record Copy: 10 Retention of Copies: 2 State Audit Requirement?: N Federal Audit Requirement?: N 10 REQUEST FOR REFERENCE SERVICE, MSA 70 Request for reference service from State Records Center. Agency copy may be destroyed as soon as records are returned to Records Center. Agency of Record: Records Management Services Date Adopted: 1/25/89 Obsolete or Current: C Disposal: D Retention of Record Copy: 6 Retention of Copies: Contingent Upon Event - See Description State Audit Requirement?: N Federal Audit Requirement?: N 11 AGENCY RECORDS DESTRUCTION NOTICE, MSA 192 Listing of records destroyed by State agencies with authorization of departmental and/or general schedules. Agency of Record: Records Management Services Date Adopted: 1/25/89 Obsolete or Current: C Disposal: A Retention of Record Copy: 5 Retention of Copies: 2 State Audit Requirement?: N Federal Audit Requirement?: N
Disposal: A=Archives, D=Destroy, X=Other (See Description) .This page was last
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May 4, 2000.
