General Record Schedule 4: Income Series

General Schedule Number: 4 Income Series

1 CASH RECEIPT STATEMENT/INCOME STATEMENT

Form used to deposit money with State Treasury.

Agency of Record: Accounts & Control

Date Adopted: 3/11/91 Obsolete or Current: C Disposal: D

Retention of Record Copy: 7

Retention of Copies: 3

State Audit Requirement?: Y Federal Audit Requirement?: Y

2 BANK DEPOSIT SLIP

Used by agency for direct deposit with bank.

Agency of Record: Treasury

Date Adopted: 9/20/89 Obsolete or Current: C Disposal: D

Retention of Record Copy: 2

Retention of Copies: 3

State Audit Requirement?: Y Federal Audit Requirement?: Y

3 AGENCY RECEIPTS

Receipts issued by agency for money collected; 2 copies retained by agency: 1) Detached copy with collected money given to individual who prepares income statement, destroy after 2 years and State Audit; 2) Copy in receipt book, retain last audited year through current audit then destroy.

Agency of Record: Creating Agency

Date Adopted: 9/20/89 Obsolete or Current: C Disposal: D

Retention of Record Copy: 3

Retention of Copies: Not Applicable

State Audit Requirement?: Y Federal Audit Requirement?: Y

4 CASH JOURNALS

Daily listing of cash received showing date, name of individual or corporation sending money and amount.

Agency of Record: Creating Agency

Date Adopted: 6/21/85 Obsolete or Current: C Disposal: D

Retention of Record Copy: 7

Retention of Copies: Not Applicable

State Audit Requirement?: N Federal Audit Requirement?: N

5 ACCOUNTS RECEIVABLE

Bill heads sent out by State agencies for services performed or goods sold.

Agency of Record: Creating Agency

Date Adopted: 9/20/89 Obsolete or Current: C Disposal: D

Retention of Record Copy: 3

Retention of Copies: Not Applicable

State Audit Requirement?: Y Federal Audit Requirement?: Y

6 UNISSUED LICENSES

Pre-numbered licenses which have not been issued and become obsolete after the current year.

Agency of Record: Creating Agency

Date Adopted: 9/20/89 Obsolete or Current: C Disposal: D

Retention of Record Copy: 3

Retention of Copies: Not Applicable

State Audit Requirement?: Y Federal Audit Requirement?: N

7 CORRESPONDENCE

Incoming and outgoing correspondence or memo relating to income series.

Agency of Record: Creating Agency

Date Adopted: 9/20/89 Obsolete or Current: C Disposal: D

Retention of Record Copy: 3

Retention of Copies: Not Applicable

State Audit Requirement?: Y Federal Audit Requirement?: Y