General Record Schedule 13: State Agency Correspondence

General Schedule Number: 13 STATE AGENCY CORRESPONDENCE

1 COMMISSIONER'S CORRESPONDENCE

Official correspondence of departmental commissioner or other state agency head, not filed as part of another approved record series. Note: Each department has the option of retaining its commissioner's correspondence on site for longer than 2 years, and may store such correspondence at the State Records Center for a predetermined period if the agency wishes to retain official custody. Records Center storage requires prior arrangement with the Division of Records Management Services.

Agency of Record: Creating Agency

Date Adopted: 2/23/93 Obsolete or Current: C Disposal: A

Retention of Record Copy: 2

Retention of Copies: Not Applicable

State Audit Requirement?: Federal Audit Requirement?:

2 TRANSITORY CORRESPONDENCE

Correspondence received/created by a state agency that is purely informational in nature, such as: letters of transmittal; letters of thanks; invitations and responses to invitations; notices of such employee activities as Christmas parties, softball games, etc.; replies to routine questions from other state agencies and/or the public.

Agency of Record: Creating Agency

Date Adopted: 2/23/93 Obsolete or Current: C Disposal: D

Retention of Record Copy: 60 days

Retention of Copies: Not Applicable

State Audit Requirement?: Federal Audit Requirement?:

3 ALL OTHER STATE AGENCY CORRESPONDENCE

File with related record series, or (if there is no related series) establish appropriate departmental retention schedule.

Agency of Record: Creating Agency

Date Adopted: 2/23/93 Obsolete or Current: C Disposal: D

Retention of Record Copy:

Retention of Copies: Not Applicable

State Audit Requirement?: Federal Audit Requirement?:

Disposal: A=Archives, D=Destroy, X=Other (See Description)