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AGENDA
Maine Archives Advisory Board
Thursday, 10:00 a.m. November 18, 2004
Room 427, State House,
Augusta
Proposed
State Retention Schedules
Department
of Education, Learning Systems
S-1618, Series 39
Series title: Maine Family Literacy Initiative (MEFLI)
Federal Grants
Proposed retention: 1 year in agency, 2 years in Records
Center, destroy.
Series description: The Maine Family Literacy Initiative
(MEFLI) is funded by the Barbara Bush Foundation for Family
Literacy. The Department maintains the records to document
the type of program funded, lessons learned, and how the money
was spent. The records are used by the Program Administrator
at MDOE for training new program and financial accountability
to the Barbara Bush Foundation. Typical file includes an application,
6 month and 12 month reports, and financial reports.
Department of Education, Learning Systems
S-1620, Series 40
Series title: Even Start Federal Grants
Proposed retention: 1 year in agency, 2 years in Records
Center, destroy.
Series description: Even Start is a Federally funded
family literacy program under the No Child Left Behind Act.
Records are retained to document the allowable 4 year grant
cycle and typically include all financial reports, contracts,
applications, correspondence, and outcome/data reports associated
with the individual projects. The information is used by the
Program Administrator at MDOE for accountability.
Maine State Archives
S-1621, Series 72
Series title: Maine National History Day Intermediate
Planning Documents
Proposed retention: 5 years in agency, 0 years in Records
Center, destroy.
Series description: These records provide background
information to help in planning the activities of Maine National
History Day, an annual statewide contest for junior and senior
high school students. They are used by the History Day coordinator
and administrator to administer the broad details of Maine
National History Day.
Maine State Archives
S-1621, Series 73
Series title: Maine National History Day Routine Administrative
Documents
Proposed retention: 6 months in agency, 0 years in
Records Center, destroy.
Series description: These records are used in managing
a specific year's activities of Maine National History Day,
an annual statewide contest for junior and senior high school
students. They include the detailed information pertinent
only to the current year's contest. They are used by the History
Day coordinator and administrator to administrater the details
of Maine National History Day. Documents include intermediate
budget information, correspondence, completed student registration
forms, judging sign-up sheets, original judging forms, final
summary of judging forms, detailed contest information, etc.
Destroy after 6 months.
This
page was last  on
October 26, 2004.
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