Archival Resources On-line For Download

     Here are some files, developed by the Archives and the Maine Historical Records Advisory Board.  Click on the highlighted text to begin downloading.  If paper editions are available, the price (sales tax included) is noted.  Send a check for the full amount to Maine State Archives, 84 State House Station, Augusta, Maine 04333-0084.  Be sure to include you name and address!
 

Preserving Your Collections: A Planning and Resource Manual is a 200+ page publication containing a detailed planning guide for developing mission statements, collecting policies, collection evaluation and setting priorities.  An extensive directory of consultants, suppliers, and helpful organizations (with e-mail and web sites where available) is supplemented with a bibliography, sample policies, and readings*.  The outstanding self-assessment guide, created by the Georgia Historical Records Advisory Board, is an excellent source of advice and guidance. 
Update of the 1992 edition.  Published April, 1999 by the Maine Historical Records Advisory Board with support from the National Historical Records and Publications Commission. 
(File: 685k, Microsoft Word 7.0; Paper: 3-hole punched, $10)  *Reading are included in the paper version only. 
 

Maine Historical Records Advisory Board: Strategic Plan 1999-2004 is the latest version of a continuously evolving document and guide for the Board.  The Plan provides direction for the Board and establishes priority areas for recommending funding support for its own grant program and for requests to the National Historical Publications and Records Commission.  (File: 63k, Microsoft Word 7.0; Paper: 14 pages, free.) 

Guidelines for Your Records Management Program is published by the Records Management Services Division of the Maine State Archives for use by State of Maine employees.  It describes how the records management program operates, what services are offered, and how to take advantage of these services.  Specific topics include how to write records retention schedules; what is, and is not, an official State record; and how to use the State Records Center's services.  This is a Microsoft Word 97 document.  (File 704 kb, 45 pages).