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Vendor Information

Vendors are anyone receiving money from The State of Maine. Such as service providers, clients, businesses, & employees.

To receive money from The State you must be enrolled & be active in the State's vendor payment system.

To enroll in the vendor file you must fill out and submit the Vendor Form to the agency you are doing business with via U.S. Postal Service mail. You MUST fill out the forms completely. Forms with missing information will NOT be processed. Please refer to the instructions or the Vendor Memo for assistance in filling out the form.

Vendors enrolling via Vendor Self Service (VSS) must submit a Vendor Form or a W-9 to The Office of the State Controller per the directions in their VSS session.

Vendor Forms

  1. Vendor - data entry, print & submit to agency
    1. Vendor Instructions
  2. W9 (Jan 2005)
  3. MaineCare Provider Vendor Form
    1. MaineCare PVF Instructions

Vendor Self Service

Vendor Self Service - Vendor Self Service is hosted & maintained by the Division of Purchases

The Vendor Self Service (VSS) portal provides vendors with a single entry point to register, identify the commodities/services that their company provides, scan for opportunities and respond to solicitations using the web.

Once a vendor registers, they will recieve email confirmation for a new bid, cancelled solicitation, amendment, or notification of award.

The vendor will also be able to view commodity history, ask questions, and browse for awards (pending and completed).

Other Info

Multiple Locations for Vendors Guidlines

Employee User Help

 

* - Documents are supplied in PDF format and require the free Acrobat Reader for viewing or printing. If you need an alternate format, please contact us via email or phone (207-626-8420).