Procurement Contracts & Commodities

Contracts

Manual & Reference Material
Description Date Format
Procurement RFP & Contracts Manual 08/11/2011 PDF
Creating a CT Document Instructions 06/07/2011 PDF
Canceling a CT Document Instructions 06/30/2011 PDF
Checking Payment and Balance of a CT Instructions 06/30/2011 PDF
Multi-Staging of a CT Instructions 08/18/2011 PDF

**Documents are supplied in PDF format and require the free Acrobat Reader for viewing or printing. If you need an alternate format, please contact us via email or phone (207-626-8420).

 

Section Objectives:

  • Create Procurement Documents:
    • Request for Proposal (RFP)
    • Solicitation Response (SR)
    • Evaluation (EV)
    • Contracts for Services (BP18R and BP54)
    • Termination (TM)
    • Performance Evaluator (PE)

In Advantage, the desktop has been replaced with a Procurement Workspace from which Procurement functions and business processes may be initiated and status may be tracked through on-line inquries.

Advantage contains several features that provide additional support to users in their general procurement activities. The Advantage Procurement Workspace consolidates in one place the links to the documents and inquiries we need to complete general Procurement functions. Advantage also provides a Procurement Type field used to identify the Business Process being followed to procure Services for a given requirement. Procurement Type controls which documents may be processed with milestones to guide the process, how Vendors are evaluated in the Post Award state and which Authorities may be cited on an Award Document.

 


Commodities

Manual & Reference Material
Description Date Format
Procurement Commodities Manual 08/08/2011 PDF
RQS Document Instructions 05/25/2011 PDF
Delivery Order (DO) from Master Agreement in URCATS 12/01/2014 PDF
Delivery Order (DO) from Master Agreement Items in URCATS 12/01/2014 PDF
PO Document Instructions 05/25/2011 PDF
RC Document Instructions 06/30/2011 PDF

**Documents are supplied in PDF format and require the free Acrobat Reader for viewing or printing. If you need an alternate format, please contact us via email or phone (207-626-8420).

 

Section Objectives:

  • Review and understand Universal Requestor Catalog Search (URCATS)
  • Create Procurement Documents by searching and ordering items from URCATS:
    • Delivery Order (DO)
    • Purchase Order (PO) for Small Purchases by Agencies
    • Standard Requisition (RQS)
    • Non-Accounting Requisition (RQN)
  • Create Procurement Documents
    • Receiver (RC)

In Advantage, every effort has been made to retain and enhance the functionality formerly found in SICOMMnet while bringing tighter integration to the Accounts Payable and General Accounting modules. In Advantage, the desktop has been replaced with a Procurement Workspace from where Procurement functions and business processes may be initiated and status may be tracked through on-line inquiries.

Advantage contains several features that provide additional support to users in their general procurement activities. The Advantage Procurement Workspace consolidates in one place the links to the documents and inquries we need to complete general Procurement functions. Advantage also provides a Procurement Type field used to identify the Business Process being followed to procure Goods or Services for a given requirement. Procurement Type controls which documents may be processed with milestones to guide the process, how Vendors are evaluated in the Post Award state, and which Authorities may be cited on an Award Document.

This General Procurement section is designed to provide you with a basic understanding of the State of Maine's procurement process and the Advantage procurement functionality as it relates to the typical department procurement user who shops for items on Catalogs and/or creates Requisitions to send to the Division of Purchases.