Select your best Conferencing Solutions
Selecting the appropriate solution for use with your team is as important as meeting facilitation. Using inappropriate technology can lead to frustration for all participants in a conference meeting. Match the communication mode and tasks to each type of technology using these charts.
|CommunicationModes||Generating Ideas, plans and collecting data||Reviewing answers to problems||Solving problems when no answer is apparent||Negotiating technical of interpersonal conflicts|
|Audio Only||Marginal fit||Good fit||Good fit||Poor fit|
|Video Only||Poor fit||Good fit||Good fit||Marginal fit|
|Web meeting : whiteboard, app sharing and break-out rooms||Good fit||Good fit||Good fit||Marginal fit|
|Email or file exchange – no meeting||Good fit||Marginal fit||Poor fit||Poor fit|
Effectiveness of Conferencing and Collaboration Technology
There is a definite learning curve to using any new technology. While the vendor and OIT resources may be able to help you select a conferencing option and supply technical support, it is important that there is someone who understands the technology involved with your meetings. Be sure to do a trial run and use the selected technology before your planned conferencing activity. Make sure you understand your options for controlling audio, web, and video options.
We have provided a page with training and information resources to help users learn more about these services and conferencing in general:
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Page last modified: May 26, 2011