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Maine State Government

Dept. of Administrative & Financial Services

Office of Information Technology

 

 

Hosting Location Policy

 

I. Statement

The hosting location for a Maine State application is determined to optimize the lifetime total cost of ownership of that application. OIT facilitates the hosting location decision by bringing together all stakeholders and leading the projected cost-benefit analysis among all available options.

 

II. Purpose

The hosting location of an application is a consequential decision that directly affects the supportability, security, disaster recoverability, and monthly operational expense of that application. In fact, once an application has been built and/or purchased, no other single decision affects the lifetime total cost of ownership as much as the hosting location. The purpose of this policy is to provide Maine State application stakeholders a template for making that decision.

III. Applicability

A. This policy applies to the Executive Branch and Semi-autonomous State Agencies within the Executive Branch.

 

B. Other branches of Maine State Government are exempt from this policy.

 

IV. Responsibilities

A.  Director, Technology Business Consultants, as the relationship manager between OIT and the agencies, facilitates the decision by bringing together all stakeholders, and conveying the final decision back to all parties. The individual Technology Business Consultants will seek from their agency partners the larger business and/or strategic goals so that any particular application hosting decision aligns with such goals.

 

B.  Associate CIO, Infrastructure, advises on the pro and con of hosting the application in the OIT Data Centers, vis-à-vis other options

 

C.  Associate CIO, Applications, advises on the details and singularities of the particular application’s architecture which affects the hosting location decision.

 

V. Directives

A. OIT maintains two data centers, which have traditionally hosted the bulk of Maine State applications.

 

B. As commercial cloud-hosting (be it at the software, or platform, or infrastructure level) matures its offerings portfolio, under certain circumstances, it is beneficial to consider cloud-hosting for Maine State applications.

 

C. The number of variables that must be weighed in order to make this decision is too numerous to be exhaustively enumerated in this policy. Each application must be considered on a case-by-case basis. At a minimum, these are some of the factors: the underlying application architecture, personally identifiable information, statutory security and/or audit compliance requirements, support turnaround requirements, disaster recovery requirements, costs, etc.

 

D. The Remote Hosting Policy[1] establishes the requirements and responsibilities for hosting Maine State applications by external hosting vendors.

VI. Definitions

 

VII. References

 

VIII. Document Information

Adoption Date: March 31, 2013

Effective Date: March 31, 2013

Next Review Date: March 31, 2015

Point of Contact: Sandy Saunders, Director, Technology Business Consultants, Office of Information Technology, 207-458-4388.

Approved By: James Smith, Chief Information Officer, Office of Information Technology, 207-624-8800.

Position Title(s) or Agency Responsible for Enforcement:  Greg McNeal, Chief Technology Officer, Office of Information Technology, 207-624-7568.

Legal Citation:  5 M.R.S.A. Chapter 163 Section 1973 paragraphs (1)B and (1)D, which read in part, “The Chief Information Officer shall:” “Set policies and standards for the implementation and use of information and telecommunications technologies…” and “Identify and implement information technology best business practices and project management.”

 

Waiver Process: See the Waiver Policy[2].

 



[1] http://maine.gov/oit/policies/Remote-Hosting-Policy.htm  

[2] http://maine.gov/oit/policies/waiver.htm