Maine State Government
Dept. of Administrative & Financial
Office of Information Technology (OIT)
Procedure for Agencies Requesting
State agencies will use these procedures as a guide in
requesting domain names. Specifically, two
types of domain names are requested from the Office of the Information
Technology: 1) 3rd level (or higher) maine.gov domain names 2)
alternative domain names from namespaces other than Maine.gov. Requests for alternative domain names are in
actuality requests for waivers to the State of Maine Domain Name Policy.
The purpose of this procedure is to provide a guide to State
entities navigating the domain name acquisition and waiver process in accordance
with the State’s Domain Name Policy.
This procedure is intended to guide the acquisition of
all domain names by
1. Executive Branch and
semi-autonomous State agencies irrespective of where their sites are hosted
2. Agencies from other Maine State
government branches whose applications and web sites are hosted on computer
devices operated by the Office of Information Technology or that traverse the
State’s wide area network.
This procedure permits and encourages cooperation with the
other branches of Maine government in the coordination of domain name
services. Municipalities and counties
seeking domain names in the Maine.gov namespace should refer to the companion
procedure document “Procedure for State of Maine Counties and Municipalities
requesting a Maine.gov domain name”.
1. Establish a simple and quick request/waiver
process for State agencies seeking the use of domain names other than
respond to all domain name requests and waivers.
for the acquisition of approved domain names where appropriate
manage the domain names of the State of Maine.
1. Consult with the agency web
coordinator regarding the specific need for domain names as early as possible
in a program’s or initiative’s life cycle.
2. Notify the Agency Information
Technology Director (AITD) regarding the specific need for a domain name.
3. After consultation with the web
coordinator and AITD, and if the request still seems appropriate initiate the request/waiver
process described below.
V. Guidelines &
Guidelines & Procedures
1. The agency web coordinator should
collect the following information supporting the domain name request:
a. Requested domain name
b. Date needed
c. Estimated life of the domain name
d. Server IP address to which the
domain name will point
e. Purpose of the
domain name including an explanation why Maine.gov fails to serve this need.
f. Agency Web Coordinator contact
information (name, phone, email address)
g. Business unit contact information
(name, agency, phone, email address)
h. Special instructions such as
requests for virtual domain, aliasing etc ….
2. The web coordinator should make
application for the domain name by email to firstname.lastname@example.org.
3. Upon receipt of the domain name request the agency
can expect one of the following responses:
a. Grant the request. The Enterprise Domain Name Registry should
notify the requesting agency that the domain name will be in place in the
timeframe requested. Additionally, the Enterprise
Domain Name Registry should direct appropriate technical staff to acquire and
implement the domain name.
additional information. This may
be necessary if the information submitted is incomplete
c. Deny the request. The Enterprise Domain Name Registry should promptly
provide the requesting agency with an explanation of the reasoning behind the
denial as well as appeal instructions.
appeals are submitted to the Associate CIO, and should include the reasons the
appeal is being requested as well as the original waiver request materials. The Associate CIO will adjudicate the appeal
in consultation with the CIO whose decisions are final.
See State of Maine Domain Name Policy.
Initial Issue Date: October 24, 2007
Latest Revision Date: January 7, 2015 – to update Document
Point of Contact:
Sandra P. Saunders, Director, Technology Business Consultants, OIT, 207-458-4388.
Approved By: Greg McNeal, Chief Technology
Officer, OIT, 207-624-7568.
Position Title(s) or Agency Responsible for
Enforcement: B. Victor Chakravarty, Enterprise
Architect, OIT, 207-624-9840.
Legal Citation: 5 M.R.S.A. Chapter 163 Section 1973
paragraphs (1) B and (1) D, which read in part, “The Chief Information Officer
shall:” “Set policies and standards for the implementation and use of
information and telecommunications technologies…” and “Identify and implement
information technology best business practices and project management.”
Waiver Process: See
the Waiver Policy.