Maine State Government
Dept. of Administrative & Financial
Services
Office of Information Technology
Procedure for Counties and
Municipalities Requesting Maine.gov Domain Names
I. Statement
Counties and Municipalities of the State of Maine are invited to acquire
3rd level domain names in the Maine.gov namespace using this
procedure as a guide. The Chief
Information Officer of the State of Maine
authorizes these domain name requests and the Office of Information Technology
within the Department of Administration and Financial Systems to implement them
using State naming services.
II. Purpose
The purpose of this document is to define the procedure to
be followed by Counties and Municipalities in acquiring domain names in the
Maine.gov namespace in accordance with the State’s Domain Name Policy.
III. Applicability
A.
This procedure applies to State of Maine Counties and
Municipalities requesting Maine.gov domain names.
IV. Responsibilities
A.
The State of Maine Chief Information Officer (CIO)
exercises authority over all domains names in the Maine.gov domain space. Authorized domain name requests in the
Maine.gov namespace will be granted to State of Maine Counties and
Municipalities using the naming services of the State of Maine.
B.
Counties and Municipalities
1.
Make application to the State of Maine Chief Information
Officer for authorization to acquire a maine.gov domain name.
2.
Once authorized supply the appropriate technical and
administrative information to complete the implementation of the domain
name.
V. Guidelines &
Procedures
A.
Guidelines & Procedures
1.
Before submitting the online registration form, authorization
from the highest-ranking elected official or highest-ranking information
technology official (with appointed authority from that office) will need to be
obtained.
a.
Cities and township requests should be submitted by the mayor
(or equivalent official) or highest-ranking information technology (IT)
official with appointed authority from the mayor.
b.
County requests should be submitted by the county
commissioners (or equivalent officials) or the highest ranking IT official with
appointed authority from the county commissioner.
2.
The authorized official must submit a letter authorizing the
use of the requested domain name on agency letterhead and include the
following:
a.
Statement that the requestor is the highest ranking official
or highest ranking IT officer appointed by, and with the authority to speak
for, this office.
b.
Domain name requested
c.
Purpose of the domain
d.
Statement that the use of the domain is consistent with the
requesting organization's Internet policies
e.
Name of the Administrative POC (Point of Contact) who must be
a government employee and must be the same as the Administrative POC listed
during the domain registration process
f.
Contact information
g.
Signature of the authorizing official
h.
The following template is intended to serve as a guide in the
composition of the letter from the organization authorizing the domain name:
====== Begin template ======
[City Government Letterhead]
[Date]
[Name of Chief Information Officer]
Chief Information Officer
138 State House Station
Augusta,
ME 04333-0138
Dear [Name of Chief Information Officer]
As [Mayor (or equivalent title)] for the city of [city name,
state name], {OR} [Title], the highest-ranking IT official appointed by the
Mayor of [city name, state name], I formally request that authority over the
[xxxxx.maine.gov] third-level domain name be delegated to the City of [city
name, state name].
I attest that I am the highest-ranking elected official for
[city name, state name] {OR} have signing rights and can act on behalf of the
[title of the highest-ranking elected official] for the City of [city name,
state name]. By requesting this domain name, I will insure the website content
of the requested domain name conforms with the .GOV website content policy.
This domain name will be used for [purpose].
The use of this domain is consistent with the City of [city
name] Internet policy. [Mr./Ms. first name, last name] will be the Administrative
Point of Contact (POC) for [xxxxxx.maine.gov]. If there are any questions,
please contact [him/her] at [phone number] or via email at [email address].
Thank you for your assistance in this matter.
Sincerely,
[Signature]
[Name]
[Title]
====== End template ======
In order to expedite the processing of your request you may
fax the letter to 207-287-5623. The CIO’s office will approve or deny the
request for the domain name within three business days and provide feedback to
the requesting entity.
3.
After approval from the CIO's office, you may then complete
the electronic registration form at http://www.maine.gov/oit/dnsrequest/.
B.
Appeals:
Decisions of the CIO are final.
Applicants who feel that unfavorable decisions resulted from incomplete
information are invited to submit additional information for
consideration.
VI. Definitions
A.
See State of Maine
Domain Name Policy.
VII. References
VIII. Document
Information
1. Document Reference
Number: 16
2. Category: Internet
3. Adoption Date:
10/24/07
4. Effective Date:
10/24/07
5. Review Date:
10/24/09
6. Point of
Contact: Paul Sandlin, eGovernment
Services, telephone: 207-624-9427
7. Approved By: Greg McNeal, Chief Technology Officer
8. Position Title(s)
or Agency Responsible for Enforcement: Paul
Sandlin, eGovernment Services, telephone: 207-624-9427
9. Legal Citation:
n/a
10. Waiver
Process: Appeals are submitted in
writing to the Associate Chief Information Officer. See Section V paragraph B for additional
details.
