CIO Council Charter

Approved January 13, 2005

Section I - Purpose

The Chief Information Officer's Council, hereinafter "the CIO Council," will champion the creative and effective use of information technology in Maine state government to enable the delivery of information and services to its employees, customers, and partners in a timely and cost-effective manner while ensuring accuracy and availability. The CIO Council will promote inter-departmental collaboration and the integration of business processes and information systems to maximize the collective good of state government - the enterprise.

The CIO Council will improve the effective and efficient management and oversight of the application of information technology to the operations of government by providing direct communication and guidance to the State Chief Information Officer by:

  • Advising the State Chief Information Officer on all matters relating to information technology;
  • Recommending information technology standards and policies to the State Chief Information Officer, as appropriate for administrative adoption; and
  • Performing other functions related to information technology as requested by the State Chief Information Officer.

Section II - Goals

The primary goals of the CIO Council are:

  1. Directing and planning: To identify Maine's information technology needs and priorities and to promote collaboration in meeting those needs and priorities
  2. Policy development: To serve as the primary forum for members to discuss and formulate policies that promotes the development and deployment of comprehensive information technology systems, solutions and infrastructure in Maine.
  3. Investments: To leverage funding and develop new partnerships and resources to build, maintain and operate Maine's information technology systems, solutions and infrastructure.

Section III - Organization & Structure

A. Membership

The CIO Council membership includes senior-level Information Technology Managers appointed by the Chief Information Officer who will provide input from the perspective of various Executive Branch agencies across state government. The chair of the Information Systems Managers Group will also be a member of the CIO Council.

Membership on the CIO Council terminates if a member ceases to hold the position that qualified the member for appointment. Membership may also be terminated if, in the opinion of the Chairperson, a member is not an active participant.

B. Council Leadership

  1. The State's Chief Information Officer shall serve as the chairperson of the CIO Council.
  2. The CIO Council may establish subcommittees and work groups as necessary to accomplish the purposes of the CIO Council and shall appoint chairpersons for each group. The CIO Council shall have the authority to fill vacancies and increase or decrease the membership of such subcommittees and work groups.
  3. The CIO Council shall meet at least monthly. The CIO may call special or additional meetings of the CIO Council as the CIO deems necessary.

C. Council Committees and Sub-Committees

Council subcommittees and work groups will provide recommendations to the CIO Council on technical and operational issues for statewide information technology implementation, coordination and integration.

The CIO Council is the chartering group for the following committees:

  • Information Systems Managers Group (ISMG),
  • Accessibility Committee

D. Decision-making

The CIO Council is an advisory body; the CIO will seek consensus recommendations. Consensus will be determined by a poll of the members present by the Chair.

Section IV - Duties

The CIO Council will provide advice on policies, standards and implementation strategies needed to develop, maintain and operate information technology solutions and infrastructure to support the operations of State government.

  1. Members agree to be actively involved in the work of the Council including discussions and the study of issues, needs and policy development.
  2. The CIO Council will support and aid the issuance, delivery, and implementation of the Council's outcomes through the agencies.
  3. The CIO Council shall regularly review progress in accomplishing its purpose and shall help the CIO revise the Council's goals and associated plans as needed.
  4. The CIO Council will produce and distribute information pertaining to Council activities on a regular basis.