SCOOP - Maine Regional Library System Purchasing Cooperative July 1, 2006 - June 30, 2009

Access the SCOOP Purchasing Cooperative

The SCOOP contract for 2006-2009 with the vendor discount catalog and information can be accessed with necessary librarian permissions. This is a password protected site. If you lost your username and password, please contact one of the district offices.

Mission Statement

The purpose of the Maine Regional Library System purchasing cooperative known as SCOOP is to help member libraries purchase specified materials at the best possible price and in a timely manner. The types of items included are those typically kept in stock by traditional print, multi-media, library furniture, equipment and supply wholesalers who sell to libraries and bookstores. This coop does not include subscriptions or any materials that require a license.

Eligibility

All members of the Maine Regional Library System are SCOOP Members. MRLS members are listed on the library's District website's:

Vendor Requirements

Requirements for ALL Vendors:

Discounts must be lower than those published in vendor’s catalog and/or vendor’s standard library discount.
Surcharges are not acceptable.
All ordering, shipping and invoicing will be from and to individual libraries unless other arrangements are made with the participants.
Inside delivery is required.
If invoices are not shipped with items, packing slips must be enclosed.
Only vendors offering the same discount to all SCOOP members will be included.
All return shipping and carrying charges for defective items are to be paid by the vendor.

Additional Requirements for Print and Multi-media Vendors:

Free shipping must be included.
Member libraries may set up multiple accounts if they choose in order to meet their individual book-keeping needs. Discounts must be the same for all accounts.
Vendor will be held strictly responsible for furnishing new and perfect publications and will be required to replace any damaged or defective publications without cost to the ordering library, regardless of pre-processing or library markings.

Additional Requirements for Furniture, Equipment and Supply Vendors:

Vendor will be held strictly responsible for furnishing new and perfect items and will be required to replace any damaged or defective items without cost to the ordering library.

SCOOP Responsibilities

SCOOP will maintain a list of its members on the Maine Regional Library System’s Website. SCOOP assumes no responsibility for any business transaction between participating libraries and vendors.

Individual Library Responsibilities

All ordering, shipping, and invoicing will be from and to individual libraries. Individual libraries must contact a chosen vendor to establish a new account , specifying that it is a SCOOP member and citing that vendor’s bid number. Failure to do so may result in a library’s not receiving the full SCOOP discount. Carefully note exclusions and details for individual vendors. Since it is impossible to provide the details of all vendor processing and shipping terms, it is incumbent on the individual library to verify these when setting up an account. School librarians are reminded that this discount is intended for purchase of materials for the library - not for teachers.

SCOOP Committee

Voting Members - Debbie Lozito, Edythe Dyer Community Library, Hampden; Joy Russo, Kennebunk High School; Vicky Smith, McArthur Public Library, Biddeford; Gale Staples, Portland Public Library; Charlene Wagner, Gardiner Public Library

Non-voting Members - Chair, Valerie Osborne, NMLD; To be filled, CMLD; Shirley Helfrich , SMLD

Further Information

Contact your district consultant. (right side bar)

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