New Century Community Library Grants - Fall 2002
New Century Grant Application - Cover Sheet
Required Elements
Please check off all items before submitting application. If all the
required elements are not submitted, your application will NOT be reviewed.
__________Completed and signed application
__________Name, address, and contact people for all collaborating agencies,
if any
__________Itemized budget request including documentation of cash and/or
in-kind match
__________Letters of support from all collaborators
__________Letter of approval from governing body chair
__________Resumes or job descriptions for persons to be employed by
the project, if any
__________Verification that matching funds are available
All libraries submitting applications are encouraged to meet
the minimum standards for staff, collection size, and hours open as
listed in the Maine Public Libraries
Standards, 2000. This will count 10 points in your applications evaluation.
A. The library provides no fewer than 6000 volumes.(p.36 of Standards...2000)
B. Every library, no matter how small, should have a permanent, paid
staff member, scheduled to work a minimum of 25 hours per week and who
is responsible for the administration of library services. (p.56 of Standards...2000)
C. The library is open 15 hours or more a week
D. The library director sends an annual report to the Maine State Library
New Century Grant Application -2002
The applicant hereby applies for New Century Community Library Grant
funds from the allotment available to the Maine State Library for the
enhancement of public library services and cultural cooperation. (See
enclosed Direction Book and Fact Sheet for available funding.)
Application of: ________________________________________________________________________________
(Name of Library)
Date Submitted: ________________________________________________________________________________
Verification of 50% matching funds in cash or
in kind must be included under #10 in this application.
All required elements must be submitted on or before Oct. 16,
2002, by 5:00 p.m. in order
for your application to be reviewed.
The goal is for evaluators to make funding recommendations to the Maine
Library Commission at its January 2003 meeting.
Contact Person: ________________________________________________________________________________
Mailing Address: ________________________________________________________________________________
City/Town: _____________________________________________Zip: _________________
County: _________________________________________________
Telephone: _____________ Fax: _______________________________________
E-Mail Address: ________________________________________________________________________________
*Please refer to Fact Sheet and Directions Booklet for grant information.
PLEASE RETURN TO:
Library Development
Maine State Library
64 State House Station
Augusta, ME 04333-0064
FOR MAINE STATE LIBRARY USE ONLY:
Date application received by Maine State Library: ________________
Date of final action by Maine Library Commission: _______________
1. Legal Name of Applicant:
___________________________________________________________________
(If the public library is a municipal department, the governing body
of the municipality is the applicant. If the public library is governed
by a private association, the association is the applicant.)
2. Address: ________________________________________________________________________________
________________________________________________________________________________
3. Type of Ownership (Please Check One)
_____ Legally Established Library Board
_____ Local or Other Unit of Government (Specify) _____________________________________________________
_____ Other (Specify) _____________________________________________________________________________
4. Name & Location of Library: _________________________________________________________________
________________________________________________________________________________
5. Chair Person, Board of Trustees:
Name: ___________________________________________________________________________
Address: ________________________________________________________________________
City/Town: _______________________________________________
Zip: ___________________
Telephone: ____________________ Fax _____________________
E-Mail: ______________________________________
Please answer the following questions - Total grant application should
not exceed 10 pages.
6. Project Rationale, Implementation and Evaluation:
(7a-k 55 points)
(See evaluation form for all rating points)
a. Please provide a brief (couple of sentences) description of your
project.
b. What happened and who was involved in recognizing the need for the
project?
c. Briefly describe what you are trying to fund? (i.e. what do you
want to accomplish with this grant?)
d. How does the project address a major issue within the library or
the library's community?
e. What are the time-based and measurable objectives of this project?
(i.e. please state the goal or goals of this project and list the time-based,
measurable objectives that will be used to achieve each one.)
f. What action steps will you have to take to reach these objectives?
g. Who has been involved in the planning for the project? (i.e. who
are your community stakeholders and strategic partners? List the groups
and organizations represented. )
h. Who will carry out the project? (project coordinator, library director,
president of the friends) Please be specific.
i. What criteria and processes will you use to evaluate the success
of this project? (e.g. increase the number of children ages 4-6 having
library cards demonstrated by before and after project card holders and
their use of materials; increase in the speed of receiving interlibrary
loans, demonstrated by record of delivery times before and after project;
increase in the number of local history materials donated to the library,
demonstrated by materials counts before and after project and use of
materials.)
j. How will you achieve appropriate public exposure through the media?
k. How does the project further community cultural and economic development?
7. Meets Minimum Standards in Staff, Collection Size and Hours
open as stated in Maine Public Library Standards, 2000. (10 points)
________Open 15 hours per week (yes or no)
________Permanent, paid staff responsible for administering the library
and working at least 25 hours a week. (yes or no)
________6000 volume collection or larger (yes or no)
________The library director has sent in an annual report to the Maine
State Library
8. Collaborating Agencies and Funding (5 points)
Please attach a separate list of all collaborating agencies, if any.
Include a letter of support from each agency that includes a brief paragraph
about their specific role, contribution and involvement - the more time-based,
measurable and specific, the more accountable they will be to you.
- Name
- Address
- Telephone and FAX numbers.
- E-Mail address
- Name of contact person
9.Funding
Funds:
A. What amount of New Century Grant money are you requesting? ________________________________
B. What matching funds (in cash) are available to support this project?
___________________________________
C. What is the dollar value of in-kind support for this grant? ____________________________________________
In kind contributions generally take the form of things difficult
to document in accounting. Examples are staff or an individual's volunteered
time; travel expenses; the use of meeting space or equipment; and the
provision of other goods and services necessary to the project.
D. What is the total value of the project you wish to accomplish? _______________________________
(The amount in D should be the total of A, B and C.)
E. Please itemize your project budget here. (10 points)
F. Please itemize your in-kind budget here.
10. Schedule:
A. Estimated Date of Beginning Project: __________________
(e.g. one month after receipt of grant)
B. Estimated Date of Completion: ___________________
11. Person Authorized to Receive New Century Community Library
Grant Funds:
Name & Title: ________________________________________________________________________________
Address: ________________________________________________________________________________
City/Town: _________________________ Zip: ________________
Telephone: _______________________________ Fax: _________________________
12. Person Authorized to Requisition & Approve Expenditure
of New Century Community Library Grant Funds:
Name & Title: ________________________________________________________________________________
Address: ________________________________________________________________________________________
City/Town: _____________________ Zip: _______________
Telephone: _______________________________ Fax: _________________________
13. Official Accounts of Receipts & Disbursements for Proposed
New Century Community Library Grant Project Will Be Maintained By:
Name &Title: ________________________________________________________________________________
Address: ________________________________________________________________________________
City/Town: _________________________________________________ Zip: ______
Telephone: ____________________________________ Fax: ________________
14. The Applicant Hereby Gives Assurance that the Required Matching
Funds are Available at the time this application is submitted.
__________________________________________________________________________ Signed
