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Archivist
Position Type: Professional
Library Type: Multiple
Description
Nature of Work
The archivist will plan, organize, maintain and preserve specified print and non-print archival collections. Appraises and/or edits archival records and historically valuable materials held by the Library. Assists researches in locating materials within the collections. Develops policies and procedures and directly manages the acquisition, disposition and safekeeping of archival materials.
Supervision Received
Under indirect supervision, performs independently, with initiative and judgment. Work is reviewed through conferences, review of files and observations of results achieved.
Essential Duties and Responsibilities
- Develops the Library's archival collections and participates in the establishment and implementation of policies, procedures and standards for the Library's Regional History Center and Archives.
- Develops and implements procedures for the acquisition, processing and preservation of archival materials.
- Prepares descriptions and reference aids for use of archives, such as finding aids, lists, indexes, guides bibliographies, abstracts and microfilmed copies; cross indexes materials as required.
- Advises and assists researchers in the locating and using archival materials.
- Performs miscellaneous job-related duties as assigned.
Requirements of Work
- Master's degree in archival management, library science or history. If the degree is in one of the latter two (2) fields, a graduate-level course concentration in archival management is required. Archival work experience is mandatory.
- Ability to assess objectives and operational requirements and to develop and implement suitable operational policies and/or procedures.
- Knowledge of archival concepts, methodology and techniques.
- Skill in organizing resources and establishing priorities.
- Knowledge of the historical contexts governing archival operations.
- Ability to make evaluative judgments, develop and maintain indices, bibliographies and other reference guides and materials.
- Skill in the use of personal computers and basic software applications in the areas of archival management, library science and general office work.
- Ability to create, compose and edit written materials.
- Ability to interpret client informational needs and to determine appropriate information retrieval solutions.
- Ability to communicate professional information to non-professional personnel.
Assistant Library Director
Position Type: Non-MLS
Library Type: Public
Description
The Assistant Librarian is in a supervisory position over the circulation desk and over the entire library during the absences of the Director. This employee also trains and supervises part-time personnel and volunteers.
Duties
Circulation service work includes the following:
- supervises the circulation desk, and staff or volunteers working in the library.
- trains new staff and/or volunteers on duties at the circulation desk and customer service policy.
- supervises the circulation of library materials, including new patron registration, reserve books, processing over-dues, and processing incoming books and 4. supervises the shelving of library materials;
- is responsible for the interlibrary loan; is responsible for choosing and preparing books for the bindery.
- supervises patron usage of Internet and computer stations and daily maintenance (i.e. clean-up of temporary files, cookies, history, notepaper & pencils at each station).
- performs other related work as required.
- provides patrons with directional and procedural assistance, either in locating materials here or from other libraries or with computers, copy or fax machines;
- provides patrons with reference assistance when necessary;
- oversees the daily circulation of materials, interlibrary loan program and the audiovisual materials;
- enters new patrons in the computer and processes new library cards for them;
- oversees the return of library materials to their proper location
- assists in collection development;
- enters new materials in the computer and edits records to comply with our collection, when necessary;
- oversees cabinet displays and seasonal decorations throughout library;
- attends meetings and maintains professional development regarding library functions;
- performs related work as needed.
Requirements of Work:
- knowledge of and adherence to library policies.
- an evolving knowledge of the professional practices, procedures, and techniques of library science;
- working knowledge of circulation services and procedures; -maintains and upgrades computer skills as needed in order to help patrons with basic computer skills and programs.
- ability to instruct and train nonprofessional library staff in library methods and procedures;
- ability to keep and maintain a variety of library records and statistics;
- ability to exercise tact, initiative and independent judgment;
- ability to perform various clerical and computer functions;
- ability to communicate effectively, both orally and in writing.
- willingness to work evenings and Saturdays.
Desirable Training and Experience:
- minimum high school diploma, college or work experience preferred;
- one to three years previous circulation desk or related work experience.
Assistant Library Director
Position Type: Non-MLS
Library Type: Public
Description
Summary of responsibilities:
Under the supervision of the Library Director, performs professional and technical work in operating and maintaining the public library.
Supervision
Immediate Supervisor:
Library Director.
Supervises: Public service staff and volunteers in conjunction with the Director.
Job Qualifications:
Knowledge of public library principals, methods, techniques, procedures and reader interests, and the ability to translate these into everyday operations. Knowledge of current library technologies and applications. Ability to give friendly, expert service to patrons of all ages and walks of life. Possesses initiative, sound judgment, tact, courtesy, and can communicate effectively with patrons and staff. Has the ability to foster teamwork among staff and volunteers, prioritizing and focusing to give the best possible service to patrons and meet the needs of the institution.
College education required or any equivalent combination of experience and training which provides the required knowledge, skills and abilities. Must be able to work evenings and Saturdays.
Characteristic duties and responsibilities:
- Maintains good relations with public, staff, and volunteers
- Assists Director in formulation of library goals, policies and procedures.
Writes, develops, and reviews procedures - Oversees and is responsible for varied and complex systems such as the operation of the circulation desks, and book acquisitions. Manages overdue materials and interlibrary loan requests, delegating when appropriate, or discharging the work herself
- Works primarily at the Main Desk, greeting and assisting patrons, and handling all aspects of the library operation
- Contributes expertise to collection development by reading and evaluating reviews, patrons' requests, and popular trends and selecting books for the collections. Weeds, withdraws and repairs books as needed
- Oversees the operation of the library computer network, performing routine maintenance and contacting techs for repairs and advice. Researches and troubleshoots computer problems, develops technology plans, and advises Director on library needs
- Maintains contacts with library automation, payroll, and book vendors
- Participates in personnel selection and management
- Handles patron management referrals from subordinate staff
- Makes recommendations for improvements in services and collection
- Keeps informed of developments and participates in activities of professional and community organizations
- Manages library operations and facility in the absence of the Director, handling daily monies, opening and closing procedures, and staff and patron questions
- Researches, sets up, and maintains exhibits by contacting community members and arranging for displays
- Decorates and maintains the physical facility
- Attends workshops, meetings and conferences as appropriate
- Performs additional duties as assigned and as needed
Children's Librarian
Position Type: Non-MLS
Library Type: Public
Description
Summary of responsibilities:
Responsible for working with the public and other library staff to provide a wide range of library services to children and families.
Job Qualifications:
- Ability to give friendly, helpful service to children and families of all kinds.
- Ability to communicate effectively with patrons and staff.
- Requires a working knowledge of the principals and practices of professional library work and youth services in particular.
- Requires sound judgment, initiative, tact and courtesy, attention to detail, and the ability to work as a team with a small staff, making adjustments to best meet the needs of the patrons.
- Requires a thorough knowledge of children?s literature and appropriate techniques for working with children.
- Requires a bachelor?s degree or equivalent and related experience, or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.
- Must be able to work evenings and Saturdays.
Characteristic duties and responsibilities:
- Maintains good relations with public, staff, and volunteers.
Staffs Children's circulation desk
- Greets, assists, and refers library users according to their needs and performs a wide range of clerical public contact duties.
- Uses library automated circulation system to lend materials to library users including checking materials in and out, processing holds, registering borrowers, collecting fees, informing patrons of the status of their accounts, and conveying information about library policy. Opens and closes library building, prepares and counts money, keeps daily records of circulation and activities, answers telephone.
- Instructs patrons needing help on library computers.
- Processes overdue children?s books.
- Maintains juvenile registration records.
- Assists patrons using library equipment, performing basic maintenance on copiers and computers.
Children's Reference and Reader's Advisory
- Assists patrons on the selection of reading materials appropriate for their needs and assists in interpretation of library materials.
- Answers reference questions and conducts research as needed.
Children's Programs
- Plans and presents programs and activities for diverse age groups, to encourage reading and stimulate use of the library including weekly Story Time, summer reading programs, school tours, class visits, outreach programs, and special events.
- Participates with other community agencies to extend and promote library programs.
Children?s Library Collection:
- In charge of children?s materials budget.
- Selects materials by reading and evaluating reviews, patrons? requests, and popular trends.
- Evaluates and implements improvements in collection, adding, weeding and withdrawing as needed.
- Assists in cataloging and processing children?s books.
- Shelves, reads, and organizes materials in children?s collection.
- Repairs books.
- Evaluates children?s services, implements improvements.
- Directs and supervises volunteers
- Writes procedures
- Solicits donations
- Creates & maintains displays and develops bibliographies & brochures,
- Attends workshops, meetings and conferences as appropriate.
- Performs additional duties as assigned.
Children's Librarian
Position Type: Professional
Library Type: Public
Description
The Children's Librarian provides circulation, processing, statistical, reference and research services to patrons, teaches library skills to children, prepares and presents programs and displays, plans and implements story hours and the Summer Reading Program and selects materials for the Children's Library. This position works closely with the Library Director assisting with planning, organization and implementation of library programs and policy, and training and supervising Children's Library staff and volunteers. The Children's Librarian is appointed by the Library Director and operates under his or her general guidance and direct supervision to ensure compliance with established policies and procedures.
Typical Duties
The following are some of the typical duties of the Children's Librarian, and are not exclusive of other related duties which may be required from time to time.
- Perform circulation duties
- Accept and process donations
- Assist patrons in general, and with specific reference requests
- Respond to patron inquiries, problems and complaints and keeps Library Director informed as appropriate
- Oversee Children's Library collection, including reviewing and choosing books and other materials and preparing them for circulation; consulting with patrons and outreach workers
- Maintain records, order materials, write reports and publicity notices, handle cash transactions
- Present seasonal, topical displays with posters, books, videos, etc.
- Prepare and program Summer Reading Program for elementary school students, plan and program story hours, make presentations to school classes and other groups
- Attend professional meetings and partcipate in activities relevant to library services; represent library to School Department, public and other organizations
- Interact and coordinate with employees, the School Department, the Library Board of Trustees, elected officials, and the general public for overall management effectiveness with respect to other programs and policies of the library and the town
Specification
Knowledge of current library standards, practices and procedures, ability to exercise sound judgment in the process of following policies and procedures, demonstrated personnel and project management skills, excellent oral and written communications and customer service skills, and ability to develop and maintain working relationships with other employees, public officials, the Library Board of Trustees, volunteers and the general public.
Qualifications
Appointees to the position of Children's Librarian must possess the following qualifications: - Bachelor's degree in Library Science, Child Development, Education or related field from an accredited college or university; Master of Library Science degree preferred - Two (2) years experience working in a library, preferably with supervisory experience - Working knowledge of library practices and procedures OR - Any equivalent combination of education and experience which demonstrates possession of the necessary knowledge, skills and abilities
Other Considerations
- Knowledge of reference, cataloging, circulation services, library administration and collection development practices
- Computer literacy and experience with Microsoft Office programs
- Ability to set up and use audiovisual equipment
- Flexibility of motion- up and down; a lot of assisting staff and patrons; ability to lift 23 pounds.
Children's Librarian
Position Type: Professional
Library Type: Public
Description
Head of Children's Services
Summary
The Head of Children?s Services is a professional level position responsible for the development and implementation of a full range of library services for children aged from infancy through at least age sixteen, and adults and agencies serving children. This position requires knowledge and application of current professional library techniques. The Head of Children?s Service?s responsibilities include: collection development, programming for young people, outreach services, maintenance of the Children?s Room, provision of reference services in the Children?s Room, and supervision of young library users and of Staff and volunteer assistants to the Head of Children?s Services. This position requires both a high degree of independent initiative and of coordination with Library Administration.
Essential Duties and Responsibilities
Maintenance of the Children?s Room
- Assessing and making recommendations to the Director regarding the physical design of the Children?s Room, including furnishings and equipment.
- Maintaining all materials, collections, and equipment in good condition and orderly fashion.
- Working to create an environment that is appealing to children, and which speaks to their interests.
- Classifying and arranging all materials in a manner that is clearly understood and that make materials easily accessible.
- Creating regular displays in various areas of the Children?s Room that are appealing and that reflect traditional and contemporary themes of interest to young people, and that promote library resources.
- Installing signage that is appealing, clearly informs, and is prominently displayed.
Collection Development
- Selecting of materials in accordance with professional library practice and the Goodall Library Materials Selection Policy, placing orders within the children?s materials budget, using the standard ordering format used by the Library.
- Selecting materials based on assessment of the needs of library users, appeal, and requests, reflecting knowledge of current cultural, personal, and educational interests of young people.
- Selection of materials reflecting a knowledge of children?s literature, Maine literature, authors, and state, regional and national award winners.
Programming
- Developing and implementing a variety of innovative, regularly scheduled, special event programming that speak to and capture the interest of young people. To include: age appropriate story hours, public school vacation programs, summer programs, and special evening programs.
- Managing all aspects of programming including appropriation of resources, coordinating with Library Administration, and promotion/publicity.
Outreach Services
- Serving as a liaison between the Library and schools, caregivers, home-schoolers, and agencies serving children. Initiative is taken in seeking out, developing, and maintaining effective relationships with these groups.
- Conducts visits to schools and agencies, presenting appealing programs that inform children, teachers, and caregivers of the resources and programs offered by the Library. Effectively coordinates with librarians and administrators.
- Identifying agencies such as nursery schools and other care givers, working to implement programs.
- Identifying and promoting referrals linking children and caregivers to support services and community activities.
Reference Services
- Providing informational services to children and adults in the Children?s Room.
- Applying professional referencing skills in accurately assessing needs and in assisting in locating materials to fulfil those needs.
- Instructing children in information gathering skills, in particular, the use of the Online Public Access Catalog and classification schemes in locating materials.
Supervision
- Supervising all library users in the Children?s Room, enforcing the Library?s rules for conduct.
- Monitoring the conduct of children and adults in the hall area immediately outside the Children?s Room, enforcing the Library?s rules for conduct.
- Assisting in monitoring the conduct of children and adults in the Community Room, enforcing the Library?s rules of conduct when practical, or alerting Library Administration when necessary.
Knowledge, Skills AND Abilities
- Knowledge and implementation of the principles of current library practice.
- Ability to develop and implement a variety of age-appropriate programs that speak to the interests of young people.
- Ability to identify, prepare, submit, and manage grants of benefit to children?s services.
- Possess a broad background of knowledge useful in assisting young people with reference questions.
- Knowledge and implementation of state, regional, and national library youth resources.
- Alertness to changes in society which may necessitate changes in services or the acquisition of new skills.
- Computer Skills: proficiency in the basic operation of personal computers and their peripherals; proficiency in the use of the components of the Library?s automated system directly involved with the HCS?s responsibilities; proficiency in the use of Microsoft Word processing and Excel spreadsheet; proficiency in the use of Windows 95/98 operating system; ability to become proficient in the use of all software resident on Children?s Room computers, sufficient to assist users; proficiency in the use of the Internet using a Web browser, sufficient to assist children, and as an reference information resource.
Interpersonal/Public Relations
- Interacts with library users in a manner that is courteous, engaging, and effective (assesses and fulfils user needs.)
- Interacts with children in a warm and engaging manner that stimulates their interest.
- Does not display negative behaviors towards library users.
- Is responsive to comments, suggestions, and requests, incorporating them into services.
- Interacts cooperatively and effectively with all Library Staff and with Library Administration. ?Effective? are those interactions that foster accomplishment of work and forward the interests of the Children?s Room and the Library. ?Ineffective? interactions are those that cause impediments to library operations and result in a lack of cooperation.
- Communicates with Staff, keeping them informed of the operations of the Children?s Services.
- Seeks discussion with Library Administration regarding initiatives and general operations issues, communicating in writing when appropriate. Obtains approval from the Director before implementing significant initiatives.
- Communicates effectively with library users, Staff, Administration, and representatives of outside agencies, both orally and in writing.
- Effectively promotes children?s services, including programming, through the use of in-house and outside publicity.
- Assists with tasks outside the Children?s Room when requested such as creating signage, bookmarks and brochures.
Qualifications
- Master?s Degree in Library/Information Science from an ALA accredited is highly desirable.
- Significant experience in and a working knowledge of children?s library services are required.
- Proficiency using personal computers, computer software, and the Internet is required.
- Demonstrated excellent public relations ability with all ages is required
Director
Position Type: Professional
Library Type: Special
Description
Director This is a full time, professional position that leads the strategic development and management of the Learning Resource Centers. The Centers are professionally staffed health libraries whose mission is to improve patient care and community health through evidenced-based wellness, health education, and chronic disease self-management programs and services. The Director will lead the Centers' evolution from bricks and mortar facilities to virtual centers of excellence for patient, provider, and consumer education that differentiate the health system.
The Director is responsible for developing and implementing a strategic, system-wide vision, integrating with internal and external collaborators, budget development and oversight; fundraising (including grant writing), supervision of professional and administrative staff, and advancing key partnerships, marketing and outreach, quality improvement, and program evaluation.
Develop and manage a complex budget; oversee accounting reports; prepare budgets and reports; write persuasively clearly, and cohesively for a variety of audiences; make compelling, articulate presentations to public and professional audiences; and develop and execute overall strategy in concert with system and member plans that results in measurable outcomes.
The position requires a bachelor's degree and seven years' progressive program management experience OR a masters degree and five years' related experience; public/community health and management theory and methods knowledge; and knowledge of health systems. A Certified Health Education Specialist is preferred.
Librarian
Position Type: Non-MLS
Library Type: Public
Description
Summary of responsibilities:
Interacts directly with library users at the circulation and reference desks, performing a variety of professional and clerical tasks.
Immediate Supervisor:
Assistant Library Director and Library Director.
Job Qualifications:
Ability to give friendly, expert information and reference service to patrons of all ages and walks of life. Possesses sound judgment, initiative, tact and courtesy and can communicate effectively with patrons and staff. Knowledge of library principals, methods, techniques, procedures and reader interests. Pays attention to detail and has the ability to work as a team with a small staff, changing jobs and focus to best meet the needs of the patrons.
College education required or any equivalent combination of experience and training which provides the required knowledge, skills and abilities. Must be able to work evenings and Saturdays.
Characteristic duties and responsibilities:
- Maintains good relations with public, staff, and volunteers.
Circulation Desk:
- Greets, assists, and refers library users according to their needs and performs a wide range of clerical public contact duties.
- Uses library automated circulation system to lend materials to library users including checking materials in and out, processing holds, registering borrowers, collecting fees, informing patrons of the status of their accounts, and conveying information about library policy.
- Opens and closes library building, prepares and counts money, keeps daily records of circulation and activities, answers telephone.
- Instruct patrons needing help on library computers.
- Processes overdue books, contacting and billing patrons and maintaining records.
- Handles incoming and outgoing mail.
- Assists patrons using library equipment, performing basic maintenance on copiers and computers.
- Handles Interlibrary Loan requests.
Reference and Reader's Advisory:
- Answers reference questions and conducts research as needed
- Assists patrons on the selection and interpretation of library materials.
- Selects and delivers books to homebound patrons.
Assists with the Library Collection:
- Participates in material selection by reading and evaluating, reviews, patron requests, and popular trends.
- Makes recommendations for improvements in services and collection.
- Catalogs and processes new books.
- Selects and processes books for rotating collections.
- Processes, rotates and withdraws periodical materials.
- Shelves, reads, and organizes materials collection.
- Weeds and withdraws material from the collection.
- Repairs books.
Assists with Library Program:
- Schedules, plans and conducts programs and events for patrons and volunteers.
- Collects and compiles library usage statistics.
- Conducts education and training of patrons and patron groups.
- Writes procedures.
- Solicits donations.
- Creates and maintains displays and bibliographies, writes newsletters, brochures, and book reviews.
- Decorates facility.
- Attends workshops, meetings and conferences as appropriate.
- Performs additional duties as assigned.
Librarian
Position Type: Professional
Library Type: Special
Description
This is professional services work in providing library services to the inmate population at a state correctional facility. Responsibilities include operating all aspects of a library and establishing unit goals, procedures, and priorities. This classification is distinguished from other Librarian classifications in that the employee is responsible for serving on the Administrative Segregation (Ad Seg) Panel and the Disciplinary Review Board. Work is performed under limited supervision.
Representative Tasks
(A position may not be assigned all the duties listed, nor do the listed examples include all the duties that may be assigned).
- Selects books and other media for the library in order to provide library services.
- Monitors expenses in order to ensure operations do not exceed budget and to maintain financial records.
- Hires, trains, and reviews the work of inmate library assistants in order to ensure work is completed satisfactorily.
- Observes and advises inmates in order to assist them in locating library material and to ensure proper security.
- Recommends, selects, and delivers requested reading materials to inmates in lock-in areas in order to ensure legal, educational, and recreational reading needs are met.
- Conducts hearings as member of Ad Seg panel in order to determine status of inmates placed in administrative segregation for security reasons.
- Conducts hearing as member of Disciplinary Review Board in order to determine whether charges of inmate misconduct are valid.
Knowledges, Skills, and Abilities Required
(These are required to successfully perform the work assigned).
- Knowledge of library science.
- Knowledge of library techniques and procedures.
- Knowledge of books and authors.
- Knowledge of prison security regulations.
- Ability to independently operate a library.
- Ability to communicate effectively orally and in writing.
Minimum Qualifications
(Entry level knowledges, skills, and/or abilities may be acquired through, BUT ARE NOT LIMITED TO the following coursework/training and/or experience).
- Five (5) year combination of education, training, and experience in library science.
Licensing/Registration/Certification Requirements
(These must be met by all employees prior to attaining permanent status in this class).
None.
Exam Plan
(This must be successfully completed by all employees prior to attaining permanent status in this class).
Direct Hire.
Librarian
Position Type: Professional
Library Type: Public
Description
The Technology Services/Reference Librarian is responsible for overseeing the library's information technology needs. this covers areas of general computer maintenance, troubleshooting and contact with town's Network Technology Administrator when needed; computer training of staff and patrons; advanced knowledge of Internet resources and databases; and web management. The reference duties include responding to library patron's questions and the upkeep of reference materials. The Technology Services Librarian is appointed by the Library Director and operates under his or her general guidance and direct supervision to ensure compliance with established policies and procedures.
Typical Duties
The following are some of the typical duties of the Technology Services/Reference Librarian and are not exclusive of other related duties which may be required from time to time.
- Responsible for general computer maintenance and troubleshooting
- Library website management along with the Children's Librarian
- Communicate with Library Director and Town Network Administrator regarding library technology issues and policies
- Offer computer/Internet training to library patrons
- Work with staff to update computer skills or train on new programs as needed
- On an ongoing basis explore Internet sites and databases to keep up with sources as needed
- Keep abreast of new technology related to library services such as e-reference, any additional online services, wireless public access and evaluate how best they might work at the library
- Promote use of library's electronic information sources
- Assist patrons with reference questions
- Maintain a relevant and current reference collection
- Responsible for displays of topical, seasonal, and/or informational interest for the library
- May develop programming initiatives
- Perform some general library office management duties. This includes answering phones and directing calls, inventory, purchasing supplies, and scheduling of meeting room
- Is qualified to assist as needed in other departments
Specifications
This position requires knowledge of current library practices and procedures as related to library technology needs and reference service. Must have the ability to be trained and in turn train others in the various technological advances in library services. The person in this position must be able to deal with public tactfully in a pleasant and professional manner, must be a team player and maintain good working relationships with other employees, public officials, the Library Board of Trustees, volunteers and the general public.
Qualifications
Appointees to the position of Technology Services/Reference Librarian must possess the following qualifications: - Master's Degree in Library Science from an ALA accredited college of university - Equivalent combination of education and experience that demonstrates necessary knowledge, skills and abilities
Other Considerations
- Familiarity with Sagebrush Spectrum's library software and/or other library software
- Flexibility of motion. Position requires ability to lift and move equipment and library materials around as well as lots of getting up and down to assist patrons.
Librarian I
Position Type: Professional
Library Type: Special
Description
This is professional services work in the management of a small institutional or departmental library or specialized work in a unit of a large state library. Work involves the application of library techniques and procedures to library operations. Responsibilities include cataloging, classifying, circulating, and maintaining library materials, and explaining and assisting in the use of reference sources such as card or book catalogs or book and periodical indexes. Supervision may be exercised over clerical or patient personnel. Work is performed under general supervision.
Representative Tasks
(A position may not be assigned all the duties listed, nor do the listed examples include all the duties that may be assigned).
- Selects, compiles, and organizes library materials in order to maintain library resources and answer information requests.
- Explains and demonstrates the use of reference resources in order to show procedures for using library materials
- Checks in, catalogues, and classifies books, films, and/or periodicals in order to update and maintain library collection.
- Recommends and suggests procedural changes in order to improve library operations and efficiency.
- Operates computer printer/terminal in order to enter and retrieve information.
- Inventories library materials in order to ascertain presence and location of all materials assigned to the library.
- Schedules, distributes, guides, and evaluates work assignments of subordinates or residents in order to ensure accomplishment of assigned workload.
- Reviews library materials in order to recommend removal of obsolescent materials.
- Searches catalog files, shelves, and computer systems in order to locate information.
- Files and oversees filing activities in order to ensure accessibility to library materials.
Knowledges, Skills, and Abilities Required
(These are required to successfully perform the work assigned).
- Knowledge of professional library techniques, systems, and tools.
- Knowledge of major library classification systems.
- Knowledge of library materials.
- Knowledge of American Library Association filing rules.
- Knowledge of Anglo/American cataloguing rules.
- Knowledge of on-line computerized library systems.
- Knowledge of reader interest levels.
- Ability to establish and maintain effective working relationships.
- Ability to use and explain the use of catalogs, guides, and other library facilities.
- Ability to use and explain the use of reference materials.
- Ability to use library equipment.
Minimum Qualifications
(Entry level knowledges, skills, and/or abilities may be acquired through, BUT ARE NOT LIMITED TO the following coursework/training and/or experience).
- A Bachelors Degree in Library Science or four (4) years of progressively responsible library experience.
Licensing/Registration/Certification Requirements
(These must be met by all employees prior to attaining permanent status in this class).
None.
Exam Plan
(This must be successfully completed by all employees prior to attaining permanent status in this class).
Direct Hire.
Librarian II
Position Type: Professional
Library Type: Special
Description
This is professional services work in cataloging and classifying books, periodicals, and documents, and performing library reference work. Work includes providing information to library users and assisting them in locating reference materials. Work may involve supervision of a specialized unit within the library. Work is performed under limited supervision.
Representative Tasks
(A position may not be assigned all the duties listed, nor do the listed examples include all the duties that may be assigned).
- Catalogs, classifies, and indexes books, documents, periodicals, and other printed matter in order to properly place them in the various library collections.
- Researches and summarizes topics in order to provide information to library users.
- Guides library patrons in order to assist them in finding information and in using the library.
- Writes bibliographies in order to show resources of the library in specified fields.
- Selects books and materials on various subjects in order to respond to requests and to add to the library's collection.
- Decides which materials have become obsolete and recommends removal from the collection in order to update and maintain collection.
- Plans and promotes library orientation activities such as book displays, promotional materials, instructional tours, workshops, and brochures in order to explain and promote library programs and services.
- Compiles information on cards in order to maintain and update the card catalog and prepare cross references.
Knowledges Skills, and Abilities Required
(These are required to successfully perform the work assigned).
- Knowledge of professional library techniques, systems, procedures, and tools.
- Knowledge of major library classification systems and Anglo-American cataloging rules.
- Knowledge of on-line computerized systems for cataloging, bibliographical research, and monitoring the inter-library loan system.
- Knowledge of collection development and maintenance principles and practices.
- Knowledge of reference materials and techniques.
- Ability to establish and maintain effective working relationships.
- Ability to use and explain the use of catalogs, guides, indexes, bibliographies, and other library materials.
- Ability to evaluate library materials for purchase or rental and to supervise selection activities.
- Ability to plan, assign, supervise, and evaluate the work of others.
- Ability to analyze library facility needs and to recommend appropriate action.
- Ability to ascertain reference and informational needs of patrons and to respond effectively.
- Ability to perform original cataloging and classification of library materials.
- Ability to use a variety of modern office and audio-visual equipment.
Minimum Qualifications
(Entry level knowledges, skills, and/or abilities may be acquired through, BUT ARE NOT LIMITED TO the following coursework/training and/or experience).
A Bachelors Degree in Library Science and two (2) years experience in professional library work -OR- an acceptable equivalent combination of related experience and/or training.
Licensing/Registration/Certification Requirements
(These must be met by all employees prior to attaining permanent status in this class).
None.
Exam Plan
(This must be successfully completed by all employees prior to attaining permanent status in this class).
Direct Hire.
Librarian III
Position Type: Professional
Library Type: Special
Description
This is professional services work of a supervisory nature in directing and overseeing a section of the Maine State Library or providing consulting services to libraries in a region of the State. Responsibilities include performing administrative duties such as supervising staff, preparing work plans, preparing and monitoring budgets, preparing reports, and providing technical librarian assistance. Consulting librarian responsibilities include coordinating services among all types of libraries, providing technical assistance, and assisting in planning for resource library services. Work is performed under limited supervision.
Representative Tasks:
(A position may not be assigned all the duties listed, nor do the listed examples include all the duties that may be assigned). - Plans, organizes, assigns, and directs the work activities of subordinate staff in order to facilitate attainment of unit goals and ensure consistent application of unit and/or technical policies, procedures, and guidelines. - Confers with and counsels subordinate staff in order to exchange information on policies, procedures, and guidelines, identify problems, and formulate possible solutions. - Coordinates unit activities with other library elements in order to ensure effective and efficient operations. - Evaluates services provided in order to ensure services meet established standards. - Writes reports in order to provide information and document unit activities. - Catalogs rare materials and special collections in order to ensure proper classification. - Consults with professional librarians, school officials, etc. in order to provide technical assistance and advice. - Recommends, coordinates, and administers long range plans and policies in order to provide updated and improved library services. - Writes news releases and correspondence and encourages library use in order to publicize library services to members, the public, and media.
Knowledges, Skills, and Abilities Required:
(These are required to successfully perform the work assigned).
- Knowledge of professional library principles, methods, materials, and practices.
- Knowledge of reader interest levels.
- Knowledge of books and authors.
- Knowledge of Maine State Library policies and procedures.
- Ability to direct and oversee the work of a moderate size staff.
- Ability to explain library policies, objectives, and facilities to community groups, public officials, and the public.
- Ability to communicate effectively orally and in writing.
- Ability to plan and develop policies, procedures, goals, and objectives.
Minimum Qualifications:
(Entry level knowledges, skills, and/or abilities may be acquired through, BUT ARE NOT LIMITED TO the following coursework/training and/or experience).
Two (2) years experience in professional library work including experience in the field of specialization, and a Masters Degree in Library Science -OR- an acceptable combination of civilian or military training and experience.
Licensing/Registration/Certification Requirements: (These must be met by all employees prior to attaining permanent status in this class).
None.
Exam Plan:
(This must be successfully completed by all employees prior to attaining permanent status in this class).
Direct Hire.
Library Assistant
Position Type: Non-MLS
Library Type: Public
Description
This position is responsible for instituting and receiving orders of new library materials, assisting with cataloging materials and maintaining the Library's automated card catalog and Shelf List. In addition, the LA ? Cataloger staffs the Circulation area and Children's Room on an interim basis as necessary.
Responsibilities
- Initiates and receives orders of new library materials, notably books.
- Performs cataloging functions in a manner consistent with accepted professional library practice, under the direction of the Assistant Director.
- Maintains the library's on-line and card cataloging, including the Shelf List.
- Staffs the Circulation and Children's areas, as needed.
Duties
- Initiates orders for new books and other library materials.
- Receives new materials, checking condition and matching bills with invoices.
- Obtains cataloging data for new materials from a variety of sources including: book vendors; the Maine State Library; bibliographic databases; and the Assistant Director.
- Inputs cataloging data into the Library's automated system either by importing computerized files or manually, assuring the accuracy of all records.
- Creates original cataloging elements, such as Cutter numbers, as necessary
- Processes materials for circulation including creating and/or affixing appropriate spine, bar code and date due labels.
- Staffs the Circulation and Children?s area on an interim basis, as necessary, performing the functions associated with those areas.
- Keeps statistics of Library materials added or withdrawn.
- Assists with related Library tasks, as required
Job Qualifications
- High School diploma.
- Keyboarding skills.
- Computer skills including: word processing; inputting and manipulating data in an automated library system; use of library automated system circulation and public catalog functions.
- Cataloging/Library skills necessary to create and maintain cataloging in a manner consistent with professional library practice, including the ability to create and maintain MARC records. This may include creating and maintaining both paper and on-line records.
- Library and organization skill necessary to order, receive and maintain materials for the library collections.
- Demonstrated excellent public relations ability with all ages is required.
Library Assistant
Position Type: Non-MLS
Library Type: Public
Description
This is a full-time position responsible for staffing the Reference and Circulation areas of the Library as needed. Hours are Monday through Friday, 35- 40 hours per week, as needed, including some evenings and Saturdays. The person in this position may expect their primary assignment to be in the Reference Room, with some hours in the Children?s and Circulation areas. This is a paraprofessional position requiring library training and/or experience.
Responsibilities
- Greets and assists Library users in the Children?s, Reference and Circulation areas employing effective customer service skills. customer service skills.
- Provides effective service to library users when staffing the Children?s area.
- Provides effective Reference service to Library users when staffing the Reference Desk.
- Provides effective service to Library users when staffing the Circulation Desk.
- Responsible for Library opening and closing procedures as assigned.
- Informs Library users of rules of conduct as necessary, and enforces those rules when appropriate.
- Assists Cataloger.
Duties
- Staffs the Reference Desk as assigned.
- Greets and assists Library users in the Reference Area, including: assisting with use of the online catalog; assisting with determining and locating information and materials such as reference and non-fiction books, electronic (online) resources, periodicals and microform; assisting with the use of equipment such as Internet access computers, printers and microform reader/printers; fielding interlibrary loan requests; recording usage statistics; assisting telephone callers with their reference questions and other needs.
- Staffs the Circulation Desk as needed, greeting and assisting Library users at the Circulation Desk employing effective customer service.
- Performs all Circulation Desk functions, including: checks in, checks out and renews Library materials; informs Library users of the status of their Library records; processes applications for, and issues, new Library cards; assists Library users in locating and retrieving Library materials; fields requests for new acquisitions and Interlibrary Loans; generates reports including daily and weekly overdue notices; calls overdue notices; Assists Library users in making photocopies; receives phone calls, and assists or transfers callers as necessary; notifies Library users of materials being held for them; shelves Library materials.
- Performs or assists in Library opening and closing procedures.
- Assists in seeing that Library rules of conduct are observed by asking Library users to observe rules of conduct that are not being followed, and by informing Library administration when necessary.
- Maintains ?Missing Materials? spreadsheet
- Performs Inter-Library Loan procedures when needed.
- Edits cataloguing records as requested by the Cataloger.
- Performs other duties as requested by the Director and Assistant Director.
- Prepares new material for cataloger.
- Withdraws weeded material.
- Creates cataloguing records for gift material.
Job Specifications
- Undergraduate degree required.
- Library experience is preferred or transferable skills.
- Desire to serve children and their parents under the direction of the Library?s Head of Children?s Services in a team environment.
- Library skills sufficient to accomplish the duties listed above, ?transferable? skills, or the ability to learn those skills, including those necessary to staff the Reference Desk. In particular, the ability to learn the use of the Dewey classification system, and other Library procedures is required.
- Computer skills sufficient to perform the functions of the Library?s automated Library system, particularly the online catalog and circulation functions.
- Excellent customer service skills are essential.
Library Assistant
Position Type: Non-MLS
Library Type: Public
Description
Under general supervision, to perform a variety of sub-professional library work requiring specialized knowledge and to do related work as required.
Examples of Duties
- Advises patrons about the library and its services and resources.
- Collects and processes fines and other library fees.
- Creates and edits computer records of materials and patrons.
- Assists in maintenance of computer databases.
- Assists patrons with operation of special equipment and machinery.
- Explains the use of the online catalog to patrons.
- Assists patrons in locating materials.
- Answers simple reference questions and refers other questions to the proper source.
- Answers telephone and assists with patron requests.
- Checks out, renews, and checks in materials loaned against borrower?s record.
- Registers patrons for library cards.
- Maintains patron registration file.
- Assists with special programs for any age group.
- Catalogs fiction books and some audiovisual materials.
- Maintains shelf list of materials.
- Makes lists of materials for patron use.
- Prepares books and other materials for patron use.
- Processes withdrawal of materials.
- Calls patrons about overdue and reserved materials.
- Shelves books and other materials.
- Assists with inventory work.
- Designs and creates library displays and signs.
- Processes overdue notices.
- Retrieves library materials from restricted areas.
- Maintains periodical collection by recording incoming magazines and newspapers, alerting supervisor to subscription problems, and maintaining periodical collection area.
- Performs minor service and repair functions on various office machines.
- Separates and distributes incoming mail.
- Assists with maintenance of statistics on library materials and patrons.
- Performs minor repairs on books and other materials.
- Makes recommendations of additions and withdrawals of materials and identifies subject areas needing development.
- May guide, whenever necessary, part-time employees, volunteers, and other temporary employees.
Employment Standards
- Graduation from high school or equivalent.
- Possess good knowledge of current office practices and procedures.
- Possess good knowledge of proper English grammar, vocabulary, and spelling.
- Possess good filing skills.
- Possess good arithmetic computation skills.
- Ability to type and operate computer quickly and accurately.
- Possess basic computer skills including use of mouse and Windows software.
- Possess knowledge of library methods and procedures including books and authors.
- Ability to analyze situations accurately and to adopt an effective course of action.
- Ability to provide quality customer service in a courteous and tactful manner.
- Ability to establish effective working relationships with co-workers.
Library Assistant
Position Type: Non-MLS
Library Type: Public
Description
This position is responsible for staffing the Circulation, Children?s and Reference areas of the Library as needed. Hours are Monday through Friday, at 35-40 hours per week, including some evenings and Saturdays. This is a paraprofessional position requiring library experience or applicable skills. In particular, the Library Assistant must have experience providing reference services or strong skills applicable to reference work. Required for this job are excellent customer service skills and the ability to perform duties effectively.
Responsibilities
- Greets and assists Library users in the Circulation, Reference and Children?s areas of the Library, employing effective customer service skills.
- Provides effective service to Library users when staffing the Circulation Desk.
- Provides effective Reference service to Library users when staffing the Reference Desk.
- Provides effective service to Library users when staffing the Children?s area.
- Responsible for Library opening and closing procedures as assigned.
- Informs Library users of rules conduct as necessary, and enforces those rules when appropriate.
- Manages the book sale.
- Maintains Library website.
- Maintains and orders tax forms.
Duties
- Staffs the Circulation Desk as needed, greeting and assisting Library users at the Circulation Desk employing effective customer service skills.
- Performs all Circulation Desk functions, including: Checks in, checks out and renewals of Library materials; informs Library users of the status of their Library records; processes applications for, and issues, new Library cards; assists Library users in locating and retrieving Library materials; fields requests for new acquisitions and Interlibrary Loans; assists Library users in making photocopies; receives phone calls, and assists or transfers callers as necessary; notifies Library users of materials being held for them; shelves Library materials.
- Staffs the Children?s Room greeting Children?s Room users and assisting them with accessing all the resources of the Room, including: assisting with reference questions, locating appropriate materials, assisting with the use of the online catalog, assisting with the use of the Children?s Room computer, referring users to programming and resources that Children?s Services offer.
- Assists with the maintenance of the Children?s Room, including shelving and organizing books and other materials as directed by the Head of Children?s Services.
- Staffs the Reference Desk as needed.
- Greets and assists Library users in the Reference area, including: assisting with use of the online catalog; assisting with determining and locating information and materials such as reference and non-fiction books, electronic (online) resources, periodicals and microform; assisting with the use of equipment such as Internet access computers, printers and microform reader/printers; fielding interlibrary loan requests; recording usage statistics; assisting telephone callers with their reference questions and other needs.
- Performs or assists in Library opening and closing procedures.
- Assists in seeing that Library rules of conduct are observed by asking Library users to observe rules of conduct that are not being followed, and by informing Library administration when necessary.
- De-news books as requested by the Assistant Director.
- Performs other duties as requested by the Director and Assistant Director.
- Prepares gift books for addition to collection or for book sale.
- Maintains the book sale.
- Updates library website for accuracy with current information.
- Orders and maintains tax forms for the public.
Job Specifications
- Undergraduate degree required.
- Library experience is preferred or applicable skills. In particular the skills needed to provide reference services.
- Library skills sufficient to accomplish the duties listed above, ?transferable? skills, or the ability to learn those skills. In particular, the ability to learn the use of the Dewey classification system, and other Library procedures is required.
- Computer skills sufficient to perform the functions of the Library?s automated Library system, particularly the online catalog and circulation functions.
- Computer skills sufficient to provide reference services in the Reference area.
- Excellent customer service skills are essential.
Library Assistant
Position Type: Non-MLS
Library Type: Public
Description
Under supervision of the Library Director or Department Head, to perform limited professional library work or to take the lead responsibility for a specific function or activity of the library, to supervise and train library assistants and pages, and to do related work as required.
Duties
- Performs all the duties of a library assistant.
- Supervises library building during absence of Library Director or Department Head.
- Assists in the management of the library?s computers and computer network.
- Performs bibliographic verification of materials requested for purchase.
- Reads professional periodicals and book reviews.
- Suggests books for purchase.
- Answers questions for patrons about library services and resources.
- Conducts tours and explains the services and policies of the library to individuals and groups.
- Assists borrowers in selecting books.
- Assists in establishing and enforcing library policies and procedures.
- Advises the Director or Department Head on all phases of library operation.
- Schedules, directs, and reviews the work of library assistants, part-time pages, and volunteers.
- Trains personnel, interviews personnel with Director and Department Head, and evaluates personnel.
- Keeps records and prepares reports as requested.
- Writes library procedural statements.
- Devises and executes library programs and services.
- Works cooperatively with other libraries and their staffs.
- Represents the library at meetings as assigned by the Director or Department Head.
- Maintains proper behavior of patrons.
- Handles interlibrary loan requests.
- Locates books requested by other libraries.
- Supervises the operation of library special equipment.
- Supervises inventory and other collection maintenance functions.
- Catalogs books and other materials and assists in the maintenance of the library?s materials databases.
- Develops and maintains the library?s home page on the Internet.
- Performs reference services and assists researchers.
- Maintains the Lewiston History database.
- Presents programs to groups and organizations.
- Maintains vertical file.
- Assists patrons in the use of library computers including the OPAC, Internet,and other programs.
Employment Standards
- Minimum educational requirements: High school diploma and eight (8) to twelve (12) credit hours in library science education or equivalent. College degree preferred.
- Minimum experience requirements: Two (2) years recent library experience or equivalent.
- Positive, friendly personality and ability to generate the same from subordinates and other staff.
- Knowledge of general library methods and procedures.
- Ability to learn classification system and arrangements.
- Ability to meet the public and assist them in locating materials of interest.
- Ability to instruct others in the use of library facilities and services.
- Ability to keep records and files and compile routine statistical reports.
- Ability to establish and maintain effective relationships with others and to supervise library assistants.
Library Clerk
Position Type: Non-MLS
Library Type: Public
Description
This position is responsible for staffing the Circulation area of the Library, and performing all the functions associated with that area. The primary responsibility of this position is assisting Library users in the Circulation area. In addition, the Library Clerk may staff other areas of the Library as necessary. This is a 20 plus hour (not to exceed 34 hours) per week position, including two evenings per week and every other Saturday. Some flexibility in scheduling is needed, including availability to work hours over twenty on occasion. Required for this job are excellent customer services skills and an ability to perform duties effectively.
Responsibilities
- Greets and assists Library users in the Circulation area employing effective customer service skills.
- Performs all Circulation area functions effectively.
- Assists phone callers.
- Shelves, shelf-reads and organizes collections.
- Processes overdue notices.
- Staffs the Children's Room, and other areas of the Library as necessary.
- Responsible for Library opening and closing procedures as assigned.
- Informs Library users of Library Conduct and Borrowing Policies, enforcing them when appropriate.
- May be assigned to book processing and mending.
- May be assigned to checking the NYT Best Sellers List.
Duties
- Checks in, checks out and renews Library materials.
- Informs Library users of the status of their Library records.
- Processes applications for, and issues, new Library cards.
- Processes overdue materials, including contacting borrowers by phone.
- May assist Library users in locating materials.
- Fields requests for new acquisitions and Interlibrary Loans.
- Assists Library users in making photocopies if necessary.
- Receives phone calls, and assists or transfers calls as necessary.
- Processes new library materials for circulation; repairs damaged materials.
- Notifies Library users of materials being held for them.
- Shelves Library materials; shelf reads and keeps materials in good order.
- Staffs other areas of the Library as needed.
- Performs or assists in Library opening and closing procedures.
- Assists in seeing that Library rules of conduct are observed by asking Library users to observe rules of conduct that are not being followed, and by informing Library administration when necessary..
Job Specifications
- High School diploma or equivalency.
- Library skills sufficient to accomplish the duties listed above, ?transferable? skills, or the ability to learn those skills. In particular, the ability to learn the use of the Dewey classification system, and other Library procedures is required.
- Computer skills sufficient to perform the functions of the online catalog and circulation modules of the Library?s automated Library system.
- Excellent public service skills are essential.
- Good clerical skills are required, including keyboarding.
Library Clerk II
Position Type: Non-MLS
Library Type: Public
Description
This position is responsible for staffing the Circulation area of the Library, and performing all the functions associated with that area. The primary responsibility of this position is assisting Library users in the Circulation area. This is a 16 plus hour (not to exceed 34 hours) per week position, including two evenings per week and every other Saturday. Some flexibility in scheduling is needed, including availability to work hours over 16 on occasion. Required for this job are excellent customer services skills and an ability to perform duties effectively.
Responsibilities
- Greets and assists Library users in the Circulation area employing effective customer service skills.
- Performs all Circulation area functions effectively.
- Assists phone callers.
- Shelves, shelf-reads and organizes collections.
- Processes overdue notices.
- Responsible for Library opening and closing procedures as assigned.
- Informs Library users of Library Conduct and Borrowing Policies, enforcing them when appropriate.
Duties
- Checks in, checks out and renews Library materials.
- Informs Library users of the status of their Library records.
- Processes applications for, and issues, new Library cards.
- Processes overdue materials, including contacting borrowers by phone.
- May assist Library users in locating materials.
- Fields requests for new acquisitions and Interlibrary Loans.
- Assists Library users in making photocopies if necessary.
- Receives phone calls, and assists or transfers calls as necessary.
- Notifies Library users of materials being held for them.
- Shelves Library materials; shelf reads and keeps materials in good order.
- Performs or assists in Library opening and closing procedures.
- Assists in seeing that Library rules of conduct are observed by asking Library users to observe rules of conduct that are not being followed, and by informing Library administration when necessary.
Job Specifications
- High School diploma or equivalency.
- Library skills sufficient to accomplish the duties listed above, ?transferable? skills, or the ability to learn those skills. In particular, the ability to learn the use of the Dewey classification system, and other Library procedures is required.
- Computer skills sufficient to perform the functions of the online catalog and circulation modules of the Library?s automated Library system.
- Excellent public service skills are essential.
- Good clerical skills are required, including keyboarding.
Library Director
Position Type: Non-MLS
Library Type: Public
Description
General Responsibilities
The Director serves as the chief executive officer of the Library under the supervision of the Library Board of Directors. The Director is responsible for the functioning of the Library as a whole, with specific responsibilities including staffing, budgeting and budget control, programming, recommending policy adjustments to the Board, and working cooperatively within the community to further the Library?s programs and services and to meet community needs.
Major Duties and Responsibilities
Management
- Manages and supervises library operations to achieve goals within available resources, including budget and personnel.
Supervisory
Consistent with applicable laws, regulations and policies, exercises control over the hiring, firing, discipline and scheduling of employees of the Library, and makes salary recommendations to the Board.
Exercises administrative direction over Library employees and other support staff including volunteers, contract and seasonal personnel, providing effective direction to staff to assure the quality of public service.
Fiscal
Assures the fiscal soundness of library operations.
Prepares the annual budget for Board review and approval, and administers the budget including cost control activities.
Directs the operation, maintenance, and improvement of the Library?s physical facilities and equipment.
Coordinates library development and fund raising.
Collection
- Performs effective collection and programming management to provide materials and programs appropriate for the needs and interests of Library patrons and the community.
Communications and Data
Prepares a variety of studies, reports and related information for internal and external decision-making, and for regulatory and fiscal purposes.
With support from Development Director and staff, performs effective community relations and promotes library programs through community presentations and other means.
Provides professional advice on library matters to the Board.
Community and Collaboration
Coordinates Library programs with area educational, recreational, and work programs, and with outside organizations such as schools, historical societies and other community-based groups.
Maintains Library liaison with other non-profit organizations, as well as with Federal, state, and local officials.
Policy and Program Development
Reviews program areas, public service policies, and personnel policies, and makes recommendations to the Board.
Implements changes or new programs to meet the library needs of the community.
Planning
- Provides leadership and direction in the development of short and long range library plans.
Library Director
Position Type: Non-MLS
Library Type: Public
Description
This is an administrative position involving the responsibility for planning, organizing, directing and coordinating all library functions. The work involves carrying out library policy as determined by the Board of Trustees.
Responsibilities:
The Library Director maintain a friendly welcoming atmosphere, serve as chief information resource, community liaison, and Library administrator, assuming a wide variety of responsibilities including:
- Discharge the Policy of the Library Board Meet with and report to Trustees, recommend needed policies, inform Trustees of library legislation at State and Federal level, assist with long-range planning, and provide technical assistance.
- Assume all administrative functions Oversee general operation of adult, young adult, genealogy and children?s services.
- Maintain circulation system
- Establish, maintain, and update policies and procedures
- Compile statistics for program attendance, circulation, overdues
- Maintain local contracts
- Purchase equipment and supplies
- Oversee building security and facility maintenance
- Respond to mail
- Accept, acknowledge, and track donations and gifts
- Create and arrange for displays
- Recruit, select, supervise, and evaluate library staff
- Schedule staff and volunteers
- Arrange for training and staff development
- Expect and maintain a high quality of work and harmonious relations among staff, patrons, and Trustees.
- Implement personnel polices
- Maintain payroll information
- Recruit, select, and supervise volunteers
- Supervises collection development
- Evaluate and maintain library collections based on the - - Collection Development Policy
- Read reviews, select and purchase materials
- Catalogue, create MARC Records, process and withdraw items
- Develop and maintain an active program of services and events
- Recommend and direct library programs
- Schedule library programs and outside group use of facility
- Evaluate changing community needs
- Work with the Friends of the Library to raise funds to augment library services
- Promote the Library
- Represent Library and speak to local organizations
- Maintain an active program of public relations using local news media, newsletters and brochures, and the Internet.
- Maintain Library finances
- Prepare budget request to town
- Present budget request to town
- Prepare bills, petty cash, and receipt reports
- Oversee grants
- Maintain local, state, district and professional affiliations
- Prepare regular reports (to the Maine State Library, town manager and board of trustees)
- Attend library conferences, quarterly SLA meetings, workshops, SMLD Council meetings and Talking Heads
- Attend Selectmen?s meeting to defend budget, warrant subcommittee, full warrant and town meeting
- Read professional journals
- Make use of services and consultants of the Southern Maine Library District and the Maine State Library
Standards of performance:
- Yearly evaluation by the Board of Trustees
Library Director
Position Type: Non-MLS
Library Type: Public
Description
This is professional work in directing the public library and involves planning, organizing, directing, and coordinating all activities of the library.
Responsibilities
- Discharge the policy of the Board, assisting them with long-range planning and technical requirements
- Oversee general operations of adult, young adult and childrens' library
- Recruit and supervise employees and volunteers
- Develop and maintain annual program of services and events
- Maintain, update and establish library procedures
- Establish, maintain and update library policies
- Serve as liason to the community and respond to its changing needs
- Promote the use of library services
- Select books, materials and equipment, based on the Collection Development policy
- Maintain state, district and other professional affiliations
- Maintain contact with local libraries and other types of groups for the betterment of the library and its services
- Attend and submit reports at Trustee meetings
- Prepare reports for State as necessary
- Inform Trustees and volunteers of library legislation at the State and Local level
Standards of Performance
A written evaluation is done yearly by the Board of Trustees for the Town's Board of Selectman.
Job Requirements
- Graduation from high school; 2-4 years of college preferred, supplemented by experience in library work
Library Director
Position Type: Professional
Library Type: Public
Description
The Board of Trustees is seeking a Library Director who will build upon the Library's accomplishments and establish new programming that is innovative, creative and responsive to the needs of the community. The Board seeks applications from individuals who are familiar with and can demonstrate the American Library Association's Statement of Core Competencies and Maine Library Association's Public Library Standards, with particular reference to the Management competencies and standards.
The Board seeks applications from individuals who demonstrate the following: - Masters degree in Library Science from an accredited institution - Minimum of five years full-time employment, two in a supervisory position - Experience creating a budget, presenting and defending it to the town's citizens and officials, and implementing the approved budget - Strong background and skills in a broad range of current library technologies - Demonstrated record of innovative library programming and outreach - Strong written and verbal communication skills - a 'can do' leadership philosophy that is both cooperative and inclusive - Knowledge of fundraising techniques, including grant sources (preference for a record of successful receipt of grant funds) - Documented success in collaborative endeavors with community stakeholders - Establishment of a warm, friendly atmosphere that welcomes diversity in all ways - Sense of humor combined with customer service attitude and skills
Library Director
Position Type: Professional
Library Type: Public
Description
Summary
This is a professional position concerned with the general administration and management in accordance with the policies and directives of the Board of Directors and accepted library practices and procedures including the needs of the Town, as far as resources will permit. This position is involved with budget preparation and management, employee supervision, selection and evaluation of materials and service to the public.
- General administration and management
- Prepares annual budget and assists the Library Board in presenting the budget to the Town Council, the Finance Committee, and the Town Meeting.
- Administers the budget once it is approved.
- Prepares an annual report to the Maine State Library, and as part of the budget, to the Finance Committee and the Town Council.
- Keeps statistical records of the library with the help of employees (circulation, patron counts, use of services, additions and withdrawals of materials, etc.)
- Supervises employees with the assistance of the Assistant Librarian and other employees as designated. This includes scheduling, day-to-day supervision, staff selection, evaluation, promotion, termination, etc.
- Prepares bills for payment with the assistance of the bookkeeper and reviews all data before payment is sent.
- Compiles and prepares financial statistical reports.
- Maintains all Library financial records.
- Maintains payroll records and prepares bi-weekly payroll -- Orders equipment or supervises same.
- Conducts public relations effort of the library with the help of staff, especially the Assistant Librarian. This effort includes newspaper articles, speeches, sending thank you notes, brochures, participation in a local service club, etc.
- Investigates the purchase of products, such as health insurance policies, contents insurance, payroll services, accounting etc. with the help of staff, if desired.
- Overseas that the library property is maintained and suggests improvements to the Library Board.
- Overseas the selection of books, periodicals, audio-visuals, CD-ROM products, software etc., delegating this to other employees when practical, especially to the Children's Librarian, the Assistant Librarian and Reference
- Helps Library Board make sure library policies relating to personnel are up-to-date, submitting changes and revisions to the Board annually or when required. This includes personnel policies, job descriptions, evaluation forms, etc. enlisting the help of the Assistant Librarian when needed.
- Prepares and / or oversees the preparation of library policies relating to the circulation of materials, non-discrimination, book selection, new technologies, drug- free workplace, etc. and submits these to the Board when necessary for approval and enlisting the help of the Assistant Librarian when needed.
- Monitors the library's compliance with laws and regulations.
- Answers library correspondence or delegates same.
- Fills in when necessary for employees on vacation, absent because of illness, etc., or makes sure that gaps are filled by other employees.
- Evaluates and de-selects (weeding) library materials delegating this to the Assistant Librarian, the Children's Librarian, and the Reference Librarian when desirable.
- Prepares, assists in or oversees the preparation of grants for the benefit of the library.
- Attends educational sessions, workshops and conferences, if staffing patterns, financing and work load permit.
- Attends Library Board meetings and makes various reports to that body.
- Growth and Development/Planning of Library Services:
- Plans and /or oversees changes in the services provided by the library, including new services or downsizing, including helping the Board plan for the future.
- Plans and/or oversees outreach programs to various groups in the community, including elementary school age children, young adults, adult new readers, senior citizens, etc.
- Fosters community programs with the help of library staff members, such as children's story hours, discussion groups, lectures, etc., providing time, meeting space and funding as available.
- Advises the Board on the formulation of library policy and executes any decisions they may make.
- Fosters interlibrary cooperation and coordination on the local, regional and state level by active participation in activities when possible.
- Serves regular duty each week, when possible, in the library's reference and information department, answering the inquiries of patrons using the library's own resources or outside sources.
- Performs an active role as a communication link between the Library Board and the staff, as well as the general public and library patrons.
- Maintains library website with the assistance of other library staff.
- Performs other related duties as assigned.
Relationships
Reports to the Board of Directors
Specifications of the position:
- Masters degree in library Science from an institution accredited by the American Library association
- Supervisory ability and experience
- Ability or experience in budget preparation
- Knowledge of and ability to follow accepted professional library practice
- Ability to interact successfully with staff, the public and the Board, i.e. possesses public relations skills.
Computer Skills:
Basic familiarity with CD-ROM products, basic understanding of internet searching, acquaintance with Windows environment, basic familiarity with office software (word processing, excel, etc.) and ability to use on-line catalog, databases and basic familiarity with website design.
Reference Librarian
Position Type: Professional
Library Type: Public
Description
Responsible for day-to-day operation of Reference Division; developing the library's information resources; collaborating with community organizations and assisting users in locating information.
Essential Duties and Responsibilities:
1 Answers reference questions and concerns 2. Participates in the hiring process including interviews 3. Contacts local organizations to determine their library needs 4. Promotes library services 5. Teaches patrons to effectively use library resources 6. Gives explanatory talks and classes both in and out of the Library 7. Assists patrons in computer usage 8. Supervises the Inter-Library Loan operations 9. Maintains communication with professional colleagues 10. Collects statistics as needed or assigned 11. Responsible for long-range planning for the Reference Division 12. Performs staff appraisals on a consistent basis 13. Responsible for building-wide supervision in absence of Director and Deputy Director 14. Conducts staff training 15. May be involved in discipline issues 16. Involved in collection development for several different areas 17. Maintains a knowledgeable awareness of information packaging and delivery systems 18. Assists with the marketing of the Library's services to the community 19. Assists with the planning and implementation of programs for teens and adults 20. Assists with the development of the Library's web pages 21. Performs other duties as assigned
Skills/Training Required:
Technology, computer and communication skills
Supervisory Responsibilities:
Supervises full and part time reference division staff; may supervise library facility from time-to-time in the absence of the Director or Deputy Director
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Certificates, Licenses, Registrations:
Education and/or Experience:
Master's degree (M. A.) or equivalent in Library Science with three (3) years related experience and/or training; or equivalent combination of education and experience.
School Library Media Specialist
Position Type: Professional
Library Type: School
Description
I. Leader, Planner and Manager
As a leader, planner and manager, the Library Media Specialist provides leadership in the planning, management and evaluation of school library media programs.
- Directs, organizes, and supervises the personnel and services essential to a unified library media program centered on students' needs and the instructional goals of the school.
- Initiates and maintains formal contacts with principal and teachers to evaluate library media programs, facilities, materials, equipment and personnel.
- Prepares financial plans for the Library Media Center, including an annual budget.
- Develops and maintains a written long-range plan for library media services, and integrates the activities designated in the plan into the total school curriculum.
- Establishes and maintains an environment in the Library Media Center in which students and staff can work at productive levels.
- Communicates the philosophy and goals of the school library media program to the students, faculty, administration and community.
- Translates curriculum needs into library media program goals and objectives.
- Works with administrators and other appropriate personnel to develop long range goals and objectives for the school or district.
- Establishes relationships with colleagues, students, parents and community which reflect recognition of and respect for every individual.
- Participates in the recruiting, hiring and training of other professional, paraprofessional, clerical, student and volunteer staff in the Library Media Center.
- Develops and continually updates the professional expertise necessary to function effectively in the Library Media Specialist role.
- Networks with other professionals through participation in local, state and national organizations.
II. Teacher
As a teacher, the Library Media Specialist instructs students on a formal and informal basis in skills related to reading, research, production of materials and the use of information and instructional technologies.
- Works to ensure the integration of information skills thro
- Plans, teaches, evaluates and reinforces instruction designed to make students and staff effective users of information.
- Assists staff members in producing instructional audiovisual aids.
- Assists teachers in promoting reading and provides reading experiences for students in groups and as individuals.
- Promotes lifelong learning by fostering positive attitudes toward libraries and by working to develop students' viewing, listening and critical thinking skills.
- Monitors rights and responsibilities of users relating to the generation and flow of information and ideas (e.g., copyright, confidentiality / privacy, intellectual freedom).
- Provides staff development opportunities for school personnel in the selection, use, evaluation and production of media and new and emerging technologies.
- Participates in district, building, department and grade-level curriculum design and assessment projects on a regular basis.
- Contributes to the development of complete instructional units with teachers, using a systematic instructional design process.
- Performs clearinghouse function for professional materials and opportunities available from education agencies outside the school.
- Assesses information skills and the research process on a regular planned basis for student, teacher and staff use.
III. Information Specialist
As an information specialist, the Library Media Specialist provides access to information and ideas by assisting students and staff in identifying information resources and in interpreting and communicating intellectual content.
- Makes resources available to students and teachers through a systematically developed and organized collection of library media materials, supplemented with resources available outside the school.
- Keeps abreast of current literature by reading reviewing journals and other selection resources.
- Develops flexible circulation, loan and use policies that ensure equity of access to users.
- Assures access to information resources by providing an accurate and efficient retrieval system. -Implements policies that respect the rights of users to confidentiality and unrestricted access to information resources.
- Assists all users in identifying, locating and interpreting information.
- Arranges for flexible scheduling of facilities, staff time and collections to meet the needs of individuals, small groups and large groups for research, browsing, recreational reading, viewing, or listening at the point of need.
- Assesses and promotes effective use of instructional technology.
Supervising Librarian
Position Type: Professional
Library Type: Special
Description
This is professional services work of a supervisory nature in directing and overseeing a section of the Maine State Library. Responsibilities include administering section operations, establishing section goals and objectives, directing staff activities, preparing work plans, preparing and monitoring section budget, preparing reports, and providing technical librarian assistance. Supervision is exercised over a staff of professional, technical, and clerical employees. Work is performed under limited supervision.
Representative Tasks
(A position may not be assigned all the duties listed, nor do the listed examples include all the duties that may be assigned).
- Administers assigned programs in order to ensure the best use of available resources in attaining established goals.
- Plans, organizes, assigns, and directs the work activities of subordinate staff in order to attain unit goals and ensure the consistent application of library policies, procedures, and guidelines.
- Confers with, evaluates, and counsels subordinate staff in order to exchange information; explain work policies, procedures, and guidelines; and solve work-related problems.
- Coordinates unit activities with other library units in order to ensure established standards are met.
- Writes reports in order to provide information on section activities.
- Consults with professional librarians, school officials, and others in order to provide technical assistance and advise.
- Recommends, coordinates, and administers long range plans and policies in order to provide for updated and improved library services.
- Writes news releases and correspondence and encourages library use in order to publicize library services.
KNowledges, Skills, and Abilities Required:
(These are required to successfully perform the work assigned).
- Knowledge of principles, methods, technology, materials, and practices associated with library operations.
- Knowledge of state and federal regulations pertaining to library services and programs.
- Knowledge of Maine State Library policies, programs, and procedures.
- Ability to plan, organize, coordinate, and direct the work of professional and clerical subordinates.
- Ability to explain library policies, programs, objectives, and facilities.
- Ability to communicate effectively orally and in writing.
- Ability to plan and develop policies, procedures, goals, and objectives.
- Ability to evaluate work programs and develop budget proposals.
- Ability to prepare reports.
Minimum Qualifications
(Entry level knowledges, skills, and/or abilities may be acquired through, BUT ARE NOT LIMITED TO the following coursework/training and/or experience).
A Masters Degree in Library Science and two (2) years experience in professional library work including one (1) year of experience in an administrative or supervisory capacity -OR- an equivalent combination of education, training, and experience.
Licensing/Registration/Certification Requirements: (These must be met by all employees prior to attaining permanent status in this class).
None.
Exam Plan
(This must be successfully completed by all employees prior to attaining permanent status in this class).
Direct Hire.
Supervising Librarian
Position Type: Professional
Library Type: Special
Description
This is professional services work of a managerial nature in directing and overseeing the activities of a major division of the Maine State Library. Responsibilities include managing all division operations, including personnel and budget administration, long-range planning, developing goals and objectives, and coordinating and implementing programs and services. Supervision is exercised over a large staff of professional, technical, and clerical employees. Work is performed under administrative direction.
Representative Tasks:
(A position may not be assigned all the duties listed, nor do the listed examples include all the duties that may be assigned).
- Develops division goals and objectives in order to provide program direction.
- Plans, organizes, coordinates, and controls division operations in order to ensure program objectives are attained and are congruent with overall library goals.
- Determines and requests library staff, material, and equipment in order to assist in the formulation and justification of agency budgetary requests and work plans.
- Develops performance evaluation standards and procedures in order to provide work performance information to subordinate staff and ensure complete and objective appraisals.
- Develops and recommends new and revised laws, rules, policies, and procedures in order to respond to changes in program needs, objectives, and priorities and improve effectiveness of division operations.
- Advises local and staff librarians in order to provide assistance in development of effective statewide library services.
- Represents the State Library at national, state, and local conferences and meetings in order to explain and promote library services.
- Writes informational material in order to promote public awareness of Maine State Library programs.
- Confers and corresponds with staffs of all types of libraries in order to develop cooperative resource sharing programs.
- Compiles and analyzes data in order to provide statistical information regarding libraries and library services in Maine.
- Coordinates library programs that cross local library, district, and state lines in order to provide statewide library services.
Knowledges, Skills, and Abilities Required:
(These are required to successfully perform the work assigned).
- Knowledge of professional library principles, methods, materials, practices, and procedures, including library automation.
- Knowledge of state budgeting procedures.
- Knowledge of the legislative process.
- Knowledge of modern management principles, practices, and techniques.
- Ability to direct and coordinate multiple programs.
- Ability to plan, assign, and coordinate the work of a large staff.
- Ability to plan, develop, and implement policies, goals, and objectives.
- Ability to communicate effectively orally and in writing.
- Ability to establish and maintain effective working relationships.
Minimum Qualifications:
(Entry level knowledges, skills, and/or abilities may be acquired through, BUT ARE NOT LIMITED TO the following coursework/training and/or experience).
A Masters Degree in Library Science and four (4) years of progressively responsible experience in professional library work which includes at least two (2) years in an administrative and/or supervisory capacity. A six (6) year combination of directly related education and/or experience may be substituted for the Masters Degree requirement.
Licensing/Registration/Certification Requirements: (These must be met by all employees prior to attaining permanent status in this class).
None.
Exam Plan:
(This must be successfully completed by all employees prior to attaining permanent status in this class).
Will consist of a numerical evaluation of Training and Experience (100%).
Technology Librarian
Position Type: Non-MLS
Library Type: Public
Description
Example of Duties:
- Staff Computer area and assist library members and visitors by meeting technology and information needs;
- Support Library Director with all aspects of public computing equipment support as well as policy and procedures implementation;
- Assist the Director and cataloger in participation of statewide interlibrary loan system, SOLAR
- Provide innovative programming/training through the demonstration of new and emerging technologies to the staff and public;
- Collaborate with Adult and Children's Services staff members providing reader's advisory support by demonstrating uses of reading devices such as e-Readers, IPads, etc.;
- Schedule training lab activities in collaboration with Adult and Youth Services;
- Assist with maintaining the Library's website;
- Create informational and promotional materials for use with training and programming such as: pathfinders, bibliographies and instructional handouts;
- Communicate with public using social networking and the library website;
- Provide assistance and support to various areas of the library as needed;
- Seek opportunities for professional development;
- Participate in providing a safe and welcoming environment at the library.
Education Requirements:
Applicants should possess a college degree or equivalent experience with intermediate-advanced training in technology and other related media. MLS desirable. A minimum of three years experience, with prior library experience preferred. Any equivalent combination of experience and education that will demonstrate the required knowledge, skills and abilities to perform the job.
Successful applicants will possess the ability to plan, organize, direct and supervise a variety of programs working with Adults and Teens. They will have a demonstrated proficiency with Microsoft Office Suite, Open Office Suite, e-readers, as well as be enthusiastic for seeking out and mastering emerging technologies.
The successful applicant will have excellent interpersonal skills with the ability to deliver exceptional customer service. Effective oral and written communication skills with the ability to establish and maintain friendly and effective working relationships with customers, officials, board members, fellow employees, volunteers, community groups and other agencies a must.
Please send cover letter, resume and three letters of reference to the address below:
We are an Equal Opportunity Employer. Applications will be accepted until position is filled.
Upper School Librarian
Position Type: Professional
Library Type: School
Description
The library is a new state of the art facility with a K-12 integrated library program. The library houses over 17,000 volumes with an exceptional reference collection.
All candidates must have a Masters in Library Science and prior experience working with teens in a school library setting.
The ideal candidate must have strong on-line searching skills, a background in library/information skill instruction and the ability to integrate it into the curriculum, experience with reference, cataloging, collection development and information literacy and technology.
