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Minutes School and Library Advisory Board Meeting June 12, 1996 Members Present: Joanne Steneck, Phil Lindley, Gary Seekins (for Steve Gilbert), Gary Nichols, Linda Lord (for Raymond Poulin) Reggie Palmer, Jim Graul (for Jim McCarthy), Barry McCrum, Bill Black 1. Minutes of May 29, 1996 Minutes accepted. Future meeting dates discussed. Next meeting to be June 26 at the PUC. July 11 (Thursday), August 7 and September 4 were tentatively scheduled as future meeting dates. 2. Status Report from NYNEX on Applications & Installation Progress Information passed out by Mr. Henry regarding number of installations, sites scheduled for installation and sites waiting for loop qualification. As of As of June 11, 1996, 717 applications have been received. Six sites were installed as of 6/10/96 with approximately 69 in the pipeline. Computer grants have been approved for 225 schools and libraries. NYNEX expects to send checks at the end of June. Ms. Steneck reported that the Commission has approved an extra $50,000 for training. Jim Graul asked for clarification of the discussion at the last meeting about superintendents' offices purchasing frame relay service into the School and Library Network. According to Jim, their interest is in communication with schools in their district. It was agreed that, at least at this time, superintendents' offices would not have access to the School and Library Network. Nothing prohibits them from connecting to their schools through means other than the School and Library Network. Ms. Steneck suggested that Ms. Lord and Mr. Poulin start working on a memo to present to the Board in September that provides a rationale for why superintendents should be connected to the network. This should also describe how connection by municipal offices is the same or different and options for charging a fee for network connection for entities other than schools or libraries. Mr. Palmer requested list of applicants sorted by each independent telco's territory. NYNEX will produce list. Ms. Steneck asked for a list of the eligible libraries and schools in each independent phone company's service territories. Mr. Palmer will provide this list. 3. Consideration of Training Bidders Selected by Maine Science and Technology Foundation MSTF has selected three bidders to provide training: University of Southern Maine, University of Maine Orono and Northern Maine Technical College. USM will cover Androscoggin, Cumberland and York counties (320 sites - 720 trainees); NMTC will cover Aroostook County and parts of Washington and Penobscot counties (146 sites - 292 trainees); UMO will cover the remainder of the State (633 sites - 1,266 trainees). UMO and USM propose to do the training for $170 per trainee and NMTC for $213 per trainee. MSTF also plans to manage a website that will provide assistance to those on the network. MSTF has budgeted an additional $25,000 for this site and $75,000 for administering the program. MSTF did not have contracts or contract term sheets prepared for the Board's approval. John Pierce, the project manager for MSTF, explained that all three trainers will use the same printed materials. These materials have already been developed and are in the public domain. The training program will start in mid-August and run for one year; 2 days of initial training and one day of follow-up at the school or library site. To be scheduled as close to connection to the network as possible. MSTF will report to the Advisory Board on a quarterly basis on the status of training. Evaluation process will be made part of vendor contracts. The Advisory Board requested contracts to be submitted for approval at June 26th meeting. MSTF will provide copies to Advisory Board members by the June 24 meeting. Jay Johnson will also provide a written description of the terms of the $50,000 technical training for approval at the June 26 meeting. 5. Further Discussion of Evaluation Benchmarks and Measurements Ms. Steneck passed out a draft memo to the Commission describing possible evaluation criteria, primarily based on the requirements of L.D. 828. It was agreed to discuss this memo at the next meeting. 6. Review of AEV Applications The subcommittee has begun to review AEV applications but 7 applications received so far required further information, so none are ready to be approved by Board or recommended to the Commission for approval. 7. Newsletter Ms. Steneck will work on redraft with Mr. Beiser and present it on 6/26. Will try to keep it to three pages for ease in mailing. It was suggested that any Board members E-mail items for newsletter to Ms. Steneck or Mr. Beiser so they can be put in redraft for next meeting. 8. Other Mr. Nichols asked NYNEX to provide budget numbers for the project and spending to date. NYNEX will provide the information at the next meeting. MEETING ADJOURNED AT 3:40 P.M.