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Minutes School and Library Network Advisory Board Meeting May 1, 1996 Members Present: Joanne Steneck, Phil Lindley, Barry McCrum, James McCarthy, Reginald Palmer, David Irvin (for Stephen Gilbert), Bill Black, Linda Lord (for Raymond Poulin), Gary Nichols (Glenna Nowell for Gary Nichols - second half of meeting) 1. Minutes of 4/17 meeting approved. New Business: Mr. McCarthy introduced Art Henry as the Project Manager recently hired by NYNEX. Mr. Henry was formerly the Director of the State Information Services and Telecommunications. Mr. Henry stated he was very excited about the impact of the program, getting things done, and working with everyone. Linda Lord reported that 109 people attended Presque Isle Training held 4/30/96; session went very well. Total of 1,000+ people attended all three training sites. 2. Update Application Process Mr. McCarthy described the responses to date. So far (by 4/30) 201 total responses; 149 choosing Option 1, 16 choosing Option 2, 22 choosing Option 3 (AEV) and 1 responded with a no thank you. In addition, there were 12 requests for computer grants. NYNEX has been inundated with questions regarding the program. NYNEX expects to be caught up within days as far as answering questions and processing responses. Mr. McCarthy presented a flow chart representing how NYNEX will process applications and coordinate installation. This document will be evolving as the details of the process continue to be worked out. A request was made by Mr. Nichols for a listing of applications for the Board. The agreed upon process was that NYNEX would forward copies of the applications to the State Library or DOE, as appropriate. Mr. McCarthy discussed getting a database on line so that Board members would have access to information about application process. NYNEX agreed to forward computer applications and requests for AEVs to Ms. Steneck. 3. Pricing of Alternative Equivalent Value (AEV); Upgrades from 56 kpbs Ms. Steneck passed out draft memo with 5 items related to implementing the program. She suggested the Board decide whether to send the memo to Commission for approval/review at their Deliberative Session on May 13th. Board members or interested parties with differing views could file comments by May 8. The Board agreed to this process. Ms. Steneck reported that the group of Rob Roy, Phil Lindley, Reggie Palmer, Bruce Larsen and two PUC staff members met and discussed the pricing of AEV. The memo reflects the staff's position that the AEV should be based on NYNEX or the independent telephone companies' actual "out-of-pocket" cost of installing the 56 kbps package at a location. In the majority of sites in NYNEX's service territory, this is likely to be in the $42/month range. Price will be site specific. Mr. Roy described the cable companies' view that the equivalent value should represent the value of the service rather than the cost. In his opinion, this would be something closer to the current best tariff rate of $232. Mr. Palmer stated that the independent telephone companies would rather see an average incremental cost figure as opposed to out-of-pocket costs. He said TAM would seek further clarification from the Commission in their comments. In response to a question from Mr. Nichols, Mr. Palmer stated that the independent telephone companies remain committed to the school and library project. Voting members agreed on the following contents of the memo: (1) Part I of memo with AEV based out-of-pocket costs. (2) Part II, option to change choice during program either way with any non-recoverable costs reducing future credits. (3) Part III, those wanting higher than 56 speed can use AEVS. NYNEX and independents are not limited to tariffed rate. Four voted yes - Bill Black voted against. The Board also approved asking the Commission to approve giving schools and libraries option of having AEV awarded in a lump sum rather than allocated over 48 months. Ms. Steneck said she would put the memo with these agreed upon revisions on the PUC's Website and invite comments from any interested persons by May 8. 4. FRADS and Routers The subgroup assigned to this topic did not meet over the past two weeks. Mr. Jortner stated that if the costs are comparable and routers offer more features, routers should be the standard offering rather than FRADs. He suggested a mini-RFP process for competitive bidding to settle the issue. Jim McCarthy said NYNEX has already ordered 200 FRADs as a result of the Commission order and approval of outline. NYNEX continues to support giving those schools desiring a router a credit for the value of a FRAD with the library or school paying the difference. The school or library would arrange installation. Lengthy discussion about pros and cons of FRADS and routers took place. Ms. Steneck suggested that the subgroup bring this matter back to the next meeting. She suggested the group return with information that: (1) compares equipment features, (2) describes advantages/disadvantages of each option and various features, (3) lists cost of equipment (including breakdown for various options), (4) lists cost of installation, (5) anything else that could impact choice (i.e., signed contracts, availability of equipment, etc.). Rather than have vendors present, group should gather information from vendors. Memo will go to Commission without FRAD and Router item. 5. Forms The application form for AEV has been finalized; relatively the same as one passed out previously. Forms will not be sent to schools and libraries that indicated an interest in AEV until after the Commission's May 13 decision. Board discussed what should be included on the form that libraries and schools will sign upon accepting network services. The acceptance form should include: at least one computer to be available at no charge for use by students or library patrons; the network connection is only for schools and libraries; call-in feature to be used only by staff and "special needs" kids; no resale or call-in for fee. It was agreed that Ms. Steneck will continue to work with NYNEX on a draft form. 6. Additional Training A subgroup consisting of Linda Lord, Jay Johnson, Jim McCarthy, Karl Beiser met and are working on plan to provide training to technical coordinators and building liaisons. Board approved group going ahead and finalizing needs and costs, to be presented at next meeting. 10. Evaluation - tabled HEARING ADJOURNED AT 4:15 P.M.