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MINUTES April 3, 1996 School and Library Network Advisory BoardMembers Present: Joanne Steneck, Phil Lindley, Bill Black, Barry McCrum, Gary Nichols, Raymond Poulin, James McCarthy, Stephen Gilbert, Reginald Palmer. 1. Approval of minutes of March 17, 1996 meeting. No changes. No old business. 2. Summary of Commission Decision 4/1/96 On April 1, the Commission approved the Advisory Board's proposal for moving forward with the project. The Commission did ask that the Board give final approval of trainers selected through the RFP process. The training RFP is expected to be issued on 4/3/96. The grant package of $2,000/$600 was also approved. The Commission gave its congratulations to the Board on the amount of work accomplished in a short time frame. 3. Help Desk Discussion Gary Nichols passed out a proposal for a limited help desk for public libraries. Ray Poulin believes some schools may need similar assistance. It was agreed that a subcommittee made up of a CAPS rep, Mr. Gilbert, Mr. Poulin, Mr. McCarthy and a representative from the OPA will discuss further and report back at next meeting. Trial site people will be invited to give presentation to the Board at next meeting to discuss their views on training needs. 4. Break 5. Name Selection for Project After longer debate than was expected, the name of "Maine School and Library Network (PUC\NYNEX Project)" was agreed upon. It is expected that the parenthetical will be dropped eventually. 6. Finalize Forms and Letter for Mailing The packet is to go out with Ms. Steneck's signature as representing the Board. Minor changes made to wording of application forms. Suggested to wait until after April 11th to mail in order to avoid confusion on questions about the forms during the workshops planned for April 4, 9 and 11. The readiness for receipt of service is more important than "first come, first served" as eventually everyone eligible will have the opportunity for new equipment or upgrade. The packet will not describe first come first served to avoid institutions filing before they are ready in order to "get in line." It was decided that applicants would send the Access Tier Selection and Connection Requirement form directly to NYNEX. NYNEX will periodically send a list to DOE and State Library informing them of the institutions that have applied for service. 7. Computer Requirements 386 processor or a 486 processor with less than 50 megahertz will be eligible for upgrade financing. Software needs at present require increased megahertz; graphics are also speed dependent. A discussion about ISPs and cable companies setting up a data base for applicants interested in receiving information and/or proposals from alternative service providers other than NYNEX. Mr. Poulin's concern was schools addresses and phone numbers being available on the internet. It was agreed the institution's name and contact person will be made available to alternative service providers through a posting on the PUC's web site. It was decided a brief offer of this service and a box to check if interested in receiving information will be added to the application packet. 8. Value of Alternative Value Services Mr. Larsen, from NYNEX, briefly explained the method he used to cost out the monthly alternative value. His example showed a range of $66 per month to $98 per month. The cost includes: Local Channel Interoffice transport to FRS system Frame relay/access device Frame relay port Further work on estimations to be done with Commission Staff. Bruce will report back at the next meeting. The methodology used will have to be approved by the Commission. 9. Project Manager Mr. McCarthy stated they have someone in mind but a final offer has not been made. 10. Evaluation The recently enacted legislation requires the Commission to report biennially beginning in February 1997 on the status of the project. Specifically, the Commission must report the number of schools and libraries participating, geographic distribution of the schools and libraries and "the number of hours each school and library is being advanced telecommunication technologies." It was agreed to further discuss evaluation needs at the next meeting. 11. Next meeting will be April 17th, 1:00 P.M. in the Public Utilities Commission Hearing Room. It was agreed to continue scheduling meetings for every other Wednesday through June. Meetings will be cancelled if they appear to be unnecessary. MEETING ADJOURNED AT 4:00 P.M.