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Exhibit Terms and Information

Location of Exhibits

The Conference will be held at the Augusta Civic Center and exhibits will be on display in the Main Auditorium. The Planning Committee reserves the right to make such modifications and changes in booth assignments as may be necessary to adjust the floor plan at any time to meet the needs of the Exhibitors and Registrants. Booth locations will be assigned by date of receipt and payment based on a first-come, first-served basis. See exhibit area layout shown below.

Booth Details and Associated Costs

Each booth is approximately 8’ deep by 10’ wide divided by pipe and drape. The single booth includes one table with tablecloth and drape, two chairs, and an electrical outlet. The double booth includes two tables with tablecloth and drape, four chairs, and an electrical outlet. The cost for exhibitors will be $400 for a single booth or $650 for a double booth.

Booth fee includes Day Only conference registration and buffet lunch for one individual, parking and other incidental items. Additional personnel (beyond one individual) must register for the conference at the applicable rate. Booth fee does not, however, include admittance to the buffet dinner. Space may be adjusted for larger displays with advance notification.

Additional cost for an amount of space required beyond the area occupied by the single or double booth will be assessed on a case-by-case basis. Audio visual equipment and telephone lines can be provided at an additional cost if requested by Wednesday, November 20, 2013. Only bite size snacks are allowed as food give-aways.

Installation and Removal Time

Exhibitors are encouraged to install on Wednesday, December 4, 2013, between 3:00 p.m. and 8:00 p.m. Exhibitors installing on Thursday morning, December 5, 2013 (additional fee) between 6:00 a.m. and 7:00 a.m. will be located closer to the loading door entrance. All booths must be ready for viewing by 7:00 a.m.

There is no space available for the storage of empty cartons, crates, etc. Dismantling of exhibits may not begin before 3:30 p.m. All exhibits must be removed from the Exhibit Area by 10:00 p.m. on Thursday, December 5, 2013. Material not removed by this time will be removed and put in storage at the Exhibitor’s expense.

Exhibit Hours

The schedule of activities in the Exhibit Area is as follows:

  • 7:00 a.m. – 8:15 a.m. Registration & Continental Breakfast
  • 10:30 a.m. – 11:00 a.m. Break, Viewing of Exhibits, & Refreshments
  • Noon – 1:45 p.m. Lunch
  • 3:00 p.m. – 3:30 p.m. Break, Viewing of Exhibits, & Refreshments

Exhibit Facility

The Exhibitor assumes responsibility and liability for losses, damages, and claims arriving out of injury or damage to the Exhibitor’s displays, equipment, and other property brought upon the premises of the Augusta Civic Center. The Exhibitor shall indemnify and hold harmless the Augusta Civic Center and the sponsors of this event and their agents, servants, and employees from any and all such losses, damages and claims.

Cancellation/Refund

Cancellation/Refund requests must be in writing to Jackie Guimond or email: jackie.guimond@maine.gov no later than Tuesday, November 26, 2013. An e-mail will be sent confirming your cancellation.


Exhibit Area

This is a picture of the Vendor setup

 

Additional Information

 

THis page last updated on 10/17/13

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