Skip Maine state header navigation

Agencies | Online Services | Help
 
 
 
 
 
 
 
 
 
 
 

 

Consultant InformationCPO Logo

 

The Contract Procurement Office (CPO) develops, implements, and oversees MaineDOT's non-bid contractual policies, procedures, and standards to provide the Department with prudent contracting practices in the areas of Consultant Contracts, State Administered Municipal Projects, and Professional Services Contracts.

  

Site Index Links :

Please feel free to contact the MaineDOT CPO if you have any questions, or any difficulty finding the information here that you need:  E-mail the Contract Procurement Office  OR  Telephone: (207) 624-3039

Please Note: To view any of the PDF documents listed on this web site, you must have the latest Adobe PDF Reader. download a free PDF reader  If your web browser or screen reader cannot view any part of this web site, please contact the Contract Procurement Office at (207) 624-3039.



Requests for Proposals (RFP)s
 

RFP Links:

  • There are no RFPs posted at this time.

 

Requests for Qualifications (RFQ)s

RFQ Links:

 

DESIGN/BUILD Project Links (RFQ Results & Project Information):

 

Consultant Services Prequalification and Procurement

 

What Does It Mean To Be Prequalified?

Our list of prequalified consultants forms the foundation of our vendor selection process when awarding consultant service contracts with State and/or Federal funding. How we utilize this list of prequalified consultants will be determined by the service requirements and the dollar value of the contract.

•  Prequalification is not a guarantee of work.

•  Contracts valued at $100,000 or less may be awarded using a “Simplified Acquisition Process”.   This allows a program area to select a firm from the list of prequalified consultants and begin contract negotiations with that firm. The submission of a formal proposal by the consultant is not required, but MaineDOT may choose to request one from time to time.

•  Contracts valued at greater than $100,000 will be awarded to a prequalified firm determined to be the "most highly qualified", utilizing either the Brooks Act selection process or an RFP, whichever is most appropriate.

 

The Department reserves the right to utilize a contract specific Request for Proposals (RFP) from the consultant community at any time. This is most often done for high value, or highly specialized work involving multiple service areas.

**********************

Prequalified Firms:  These lists were last updated July 8, 2009. 

 

Consultant Prequalification List - By Firm Name (pdf)

Consultant Prequalification List - By Service Item (pdf)

 

Prequalified firms listed here have demonstrated on paper their qualifications to do the work.  This listing is not an endorsement of past performance or MaineDOT's experience with their work.

 

**********************

 

Consultant Services Prequalification Application:

 

Prequalification reviews under the 2009 Department-wide RFQ have been completed. Links are provided below to a prequalification application package that will allow firms to apply for prequalification continuously until the next Department-wide RFQ is published, now planned for early 2011.

 

* Consultant Services Application Instructions (pdf)

* Attachment A - General Information (MSWord)

* Frequently Asked Questions (pdf)

**********************

Property Services Prequalification Application:

 

* Property Services Application Instructions (pdf)

* Attachment A - General Information (MSWord)

* Attachment B - List of Services + Questions (MSWord)

 

If you have difficulty opening the links above, or any questions regarding MaineDOT procurement of consultant services please feel free to contact us by  E-mail Contract Procurement Office OR Telephone: (207) 624-3039.

 

Other Consultant Information

Consultant General Conditions (pdf) - govern any agreement/contract with MaineDOT

(Reposted 6/30/2009 with lobbying information added to end of document)

Insurance Requirements (pdf)

Note: Professional Liability minimum increased on 1/1/2009 to $1M per claim and annual aggregate.

 

*******************************

Agreements/contracts with a municipality for any municipal airport project will be governed by Airport Consultant General Conditions located through the following links:

*******************************

Links to new consultant evaluation Process (pdf) and Form (pdf)

*******************************

Links for mileage and per diem rates:

 

MaineDOT

Standard Invoice for Consultant Services

>> Last Updated Nov 2, 2009<<

(Updated Cost+FF workbook to allow calculation of fee only)

 

MSExcel Workbooks: (formatted by Payment Type)

* Cost+FF, Burdened Rate, Lump Sum

 

Sample Workbook - Cost + Fixed Fee (MSExcel)

Lump Sum Final Invoice - Help Notes (pdf)

 

* Negotiated or Commercial Rate

 

* Regional Negotiated or Commercial Rate

 

(NOTE): A few other simpler versions are available through your MaineDOT contact person MaineDOT Contact List that better fit less detailed invoicing needs (i.e. no sub consultants, less expense detail) for negotiated or commercial rates often found in construction support services, property services and other statewide or sole proprietor contracts.

PDF Versions of Workbooks:

* Cost+FF, Burdened Rate, Lump Sum

* Negotiated or Commercial Rate

* Regional Negotiated or Commercial Rate

 

Note: This Standard Invoice format is required under any new consultant services contract signed with MaineDOT after 01/04/2006.  Consultant firms with contracts that began prior to that date are encouraged to transition to the new format.

 

 

Various Consultant Listings:

 

 

 

 

E-mail the Contract Procurement Office

 

This page last updated on 11/6/09