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Minutes
In Attendance: Ed McDonald (Chair); Lori Blier (Secretary);
Alice Dipaolo (Co-Chair); Lyndon Spaulding (WPB); Tom Goudreau (WPB); Randy
Greenwood and Paul Burgess (Selectmen) for pre-meeting discussion on status of
CEO.
Prior to opening the
meeting the selectmen updated the board regarding the status of our Code
Enforcement Officer. Steve has
apparently quit – if we need to retain his services for the next month while
finding another, we will be paying roughly twice the rate he originally signed
on to the job for. The selectmen are in
the process of interviewing potential candidates. There was some discussion among the board and
selectmen about the requirements for code enforcement officer and becoming
certified to do the job. Randy has the
packet available with all the information on certification requirements and the
courses to take to become certified. He
will provide those to anyone who is interested.
They are also available on the State Planning Office website.
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The meeting
was opened at
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Lori
queried the members on what they thought of the permit samples the CEO provided
at the last meeting (these were Litchfield’s permits). The board indicated they were pretty straight
forward. Ed said that the CEO had
indicated that we couldn’t include some details without having a “building
code”. There was some discussion that
some of that language might already exist in the Land Use Ordinance. Lori indicated it might be good to go online
and look for some examples of building codes to see if there’s anything in them
we should include either in a building code or as part of the Land Use Ordinance. Alice and Lori will try to find some
examples. There was further discussion
about building codes and whether the state code would cover the town since it
doesn’t have one. Ed indicated that
while the state has some guidelines, it has no adopted building code laws. Discussion moved to the building permit
form. Lori passed around the Greene
permit again to refresh the board’s memory.
The board members like the layout of the Greene permit over the Litchfield
permit. Lori will try to mock up a
permit to fit our ordinance and have it ready for the next meeting. A Site Plan Review package was part of the
Litchfield documents provided at the last meeting. If Lori has time, she will look it over to
see what changes would be required to work with our Site Plan Review Ordinance.
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Lori and
Ed reviewed with the board queries and visits from concerned citizens since the
last meeting. Ed was unable to contact
the individual who called a week ago requesting information (phone number not
responsive). Lori advised that there
were inquiries to the activity on property accessed by Tucci Lane (?) regarding
access via the 12 foot right of way. She
gathered what materials were available to make available to the concerned
residents. The immediate construction
being done was not yet permitted. The
group wanted the board to look at adding an excavation ordinance or the
requisite contents of one to the Land Use Ordinance. Lori recommended we should probably look at
this. The other board members agreed. Members with internet access will look to the
internet to find some examples. Lori
indicated that she had also had a visit from Brian Johnson looking to what
would be required for him to subdivide some land he has had for some time. She indicated to him that he should get an
engineer and provide him with a copy of the subdivision ordinance and get
together an initial proposal before scheduling his initial meeting with the
board. He was questioning what type of
road or access he would be able to provide as this would affect design. Lori indicated he should work with the
engineer on that. No other members had
been queried since the last meeting.
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Lori went
over her meeting with Horton on the entrance permit and the culvert
specifications. Based on that meeting,
she mocked up a draft culvert specifications document which the board
reviewed. No one had any issues with
it. Lori will meet with Horton to see if
he has any additions or deletions and invite him to the next meeting for final
approval/review. She also outlined
changes that Horton would like to see to the proposed draft entrance
permit. Basically, we need to try to get
it so it can go on carbon active paper.
Lori is going to try to get everything but the signatures on the front
side of the sheet and/or end up with two sheets that are on carbon active
paper. She hopes to have that ready for
Horton to review and for final review for the next meeting.
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Old
Business: Lori asked Ed if he would
please come up with the retention requirements for the board’s documents since
she has a lot of excess materials from the ordinance rewrites. We also need it for the filing mess that we
can hopefully deal with before the end of our terms.
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New
Business: Ed wants to go over procedure
with
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The
meeting was adjourned at
Respectfully
submitted,
Lori Blier, Secretary
Related
documents: Draft Culvert Specifications
Document