Wales Planning Board
December 14, 2004 Meeting

Minutes

 

 

In Attendance:  Ed MacDonald (Chair), Lori Blier (PBM), Alice DiPaolo (PBM), Lyndon Spaulding, Horton Austin (Road Commissioner)

 

·        The meeting was called to order at 6:58. 

·        Lori distributed copies of the 11-9-04 meeting minutes, the draft road ordinance, and the agenda.  A motion was made to approve the minutes as written and the board approved them unanimously.

·        Lori gave an update on the Flood Insurance program.  She advised that the town had been accepted into the program after FEMA received the letter from the selectman.  Lori advised that we were accepted into the program on December 2^nd.  This was actually in error, we were accepted into the program on November 12^th.

·        The board opened discussion on the road ordinance.  We went through the additions and changes that Lori had made based on the discussion at the November 9^th meeting and the feedback Horton provided after reviewing the updated draft prior to this meeting.  It was noted that 1.4, D was a recommendation from Horton that was pulled from the Thorndike Road Ordinance which holds the petitioner for acceptance of a road as a town road to a two year guarantee that the road is built in conformance with the standards outlined in the ordinance.  The board agreed that this was a good addition to the ordinance.  In the Road Design Standards table notes, the word should will be changed to will on the pavement thickness note.  Horton indicated that there should be a waiver available for the minimum 15” culvert size.  Another note will be added for the table and 2.1, D will be changed to reference the 15” culvert minimum and the ability to obtain a waiver in circumstances where using a 15” culvert is not possible.  In section 2.6, in the next to the last sentence the word should will be replaced with the word will.  Horton was asked if he believed that the road commissioner should be the individual who did the inspections of subdivision roads as well as roads that might be considered for acceptance as a town road.  He agreed that the road commissioner would probably be a better judge of the conformance to the road standards in the ordinance.  Lori had found a section in the Monmouth Road ordinance that might fit the bill.  The board read it over and agreed to add it to the Administration section of the ordinance as 3.1 moving Waivers to 3.2.  Discussion on the road ordinance was ended.  Lori will have the final draft ready for the next meeting

·        Lori will send Carol a copy of the updated ordinance and request that she make any appropriate changes to the subdivision ordinance to be in line with the changes we have made.  Ed indicated we needed to make sure the road inspection piece was added and that cost of those inspections would be borne by the subdivider.  Lori indicated she would include that as well as any other changes we have discussed and documented in previous meeting minutes in an e-mail to Carol.  The board did a quick relook at the subdivision ordinance and had no additional comments or changes.

·        Horton asked about the weight limits ordinance Lori had found online for the Town of Phippsburg.  The board discussed whether or not the Selectmen had already dealt with the issue after their public hearing in September.  We could find no documentation or minutes documenting the conclusion of the hearing.  Ed will try to attend their next meeting which he believes is scheduled for December 20^th where he will follow up on that.  He will also find out the status of the fee schedule and advise them of our plans to finalize a date for a March public hearing during our January 25^th meeting.

·        Lori indicated that she had received an electronic copy of the Shoreland Zoning Ordinance and that it looks like the town adopted the state’s template as was.  The electronic version provided by DEP includes any amendments made to the Shoreland Zoning Laws of the state since the town’s adoption of the ordinance.  Lori will do a once over to verify this and will remove the definitions to add to our definitions ordinance.  The ordinance should be ready to present to the town for approval without any additional changing or tweaking.

·        Ed proposed we set our schedule and agenda’s for the next couple of months.  The schedule will be to meet twice a month after December.  We will meet on January 11^th, January 25^th, February 8^th, and February 22^nd.  The agendas will be as follows: 

Jan. 11^th – Finalize the Road Ordinance, come up with the first draft revisions for the Land Use Ordinance.  Board members should go through the comp plan and subdivision ordinance and see what needs to be changed and/or brought into alignment.  

Jan. 25^th – Invite Carol.  Approve final draft of subdivision ordinance.  Approve final draft of the road ordinance (with potential recommended changes from Carol).  Bang out changes for final draft of Land Use Ordinance.  Schedule date and time and any other details for the Public Hearing for the draft ordinances.

Feb 8^th – Review final draft of the Land Use Ordinance and the Definitions Ordinance.  Ensure we’ve covered bases for required changes to the other ordinances (Floodplain – map date, and definitions section removal to definitions document w/ review from SPO; Shoreland Zoning – all required town references included etc.; Telecommunications – make sure no other changes other than definitions required).  Make sure all bases have been covered for Public Hearing – notices, printing preparations, refreshments? etc.  If time, any other changes to the Site Plan Ordinance other than definitions – anything that needs to be changed to align with other ordinance changes??

Feb 22^nd – Finalize all draft ordinances for Public Hearing – make any final preparations for the public hearing.

·        Lori will get all draft ordinances on the web site.

·        The meeting was adjourned at 8:40.

 

Respectfully submitted,

 

Lori Blier, WPB Secretary

 

Related Documents:  Draft Road Ordinance, Shoreland Zoning template