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Home > SOLAR > Operating > Requesting & Lending SOLAR Libraries

Requesting & Lending For SOLAR Libraries

Each participating SOLAR library has a special Staff ILL ID that is used to make requests through the MaineCat - Online Catalog - and track transactions using the DCB (Distributed Consortial Borrowing) client. Contrary to practice prior to May, 2006, all requests are made in MaineCat, not the SOLAR catalog , and all staff processes involved with lending and borrowing go through the Millennium DCB module.

Procedures for Requesting and Lending for SOLAR Libraries
Steps Patron's Library Lending Library Notes
1 Receives request from patron, places request through MaineCat web OPAC   Item gets status REQUESTED.
2  

Prints daily from Notices mode, Notice Type= INN-Reach Paging Slips.

Retrieves item from shelf.

 

Item has status MELINK PAGED.

If item cannot be found, or for some other reason cannot be sent, cancel the request: Use Search mode to look up your item, highlight it on Summary tab, click on Requests tab, click to highlight the request, click Cancel Request button. INN-Reach will look for another source before passing cancel msg to requesting site.
3   Inserts a 14-digit codabar barcode if the item does not have one. Use Search mode to look up the item and insert a barcode field with one of the barcodes provided by MSL. A supply of standard barcodes is available to SOLAR libraries on request from Maine InfoNet staff (contact us).
4  

Uses Library Check-Out mode to send item on its way to requesting library.

Encloses paging slip, highlighting return address.

  
5

Receives item, checks it in through Not My Item Check-In mode.

Places item on holdshelf.

When patron comes for the item, uses Patron Check-Out mode to check the item out to the library's generic ID.

  

Think of it this way: an institutionally loaned item is being checked in, then it is checked out on a personal and local loan.

Status changes from IN TRANSIT to IR RCVD. 

 
6 Gives item to patron, keeps track using manual system, local circ system or other purely local means.    
7

Receives returned item from local patron, clears any local / manual record of transaction.  

Enters barcode in Not My Item Check-In.

Prints Transit Slip when offered the opportunity.

Ships item back to owning library with Transit Slip.

  This step changes status of item from IR RECVD to OFF CAM.
8   Receives item, checks it in through My Item Check-In.

Reshelves item.

Status changes from OFF CAM to AVAILABLE.