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Frequently Asked Questions: Minerva Statistics

  1. In Web Management Reports under Circulation Activity, what do the "Owning/Home" and "Non-Owned" tables provide for information? Are they ILL statistics? What is the difference between "total circulation" and "net circulation?"
  2. How do you get a hard copy of Web Management Reports tables? If you download, what program do you bring it up in?

1. In Web Management Reports under Circulation Activity, what do the "Owning/Home" and "Non-Owned" tables provide for information? Are they ILL statistics? What is the difference between "total circulation" and "net circulation?"

See sections 102587-8 of the online manual for the details of each table.

"Total" gives sum of items borrowed by patrons of one library from the collection of another library. "Net" gives a value calculated by comparing borrowing and lending between two libraries. It is intended to support schemes that track the net outflow or inflow rather than the total number of items send by or received by a given library.

Include local circ simply controls whether local circ, e.g. CML items to CML patrons, is included in the table.

2. How do you get a hard copy of Web Management Reports tables? If you download, what program do you bring it up in?

Easiest is to download a delimited file and then open it in Excel.

Here's the routine:

  • Open Excel
  • Select Data...Import External Data...Import Data
  • Select the txt file
  • Text Import Wizard appears
  • Select "Delimited" and click on Next.
  • Click Other and specify "|" as the other delimiter. Unclick all other delimiters.
  • Click Next, then Finish, then OK.
  • You have a spreadsheet that you can further customize to your needs.

It is also possible within the Mozilla Firefox browser, under Tools...Options...Downloads...Filetypes to specify that any downloaded file with the extension you specify, e.g. ".txt", will cause Excel to open and load that file. Then one simply clicks on Download, specifies the filename with ".txt" extension, and Excel pops open immediately. Click start the short conversion dialog with Data...Text To Columns, and one is home free considerably faster than with the method above. It is now known whether something similar can be done with IE.