Integrity of Records (non-interference)
The keystone to the success of Minerva as a consortium lies in the ongoing respect among members for the local ownership and control of individual item and patron records.
In order to preserve the integrity of records, and to facilitate the movement of materials across the network, no member may edit or otherwise alter item or patron records belonging to another member, nor may they override or otherwise work around 'blocks' and/or limitations imposed by the system (such as circulation periods, renewal eligibility, replacement charges, etc.) without first consulting with the owning library.
The exceptions to this policy are as follows:
- When a record is found to contain an invalid email or postal address, the non-hhome library may alter a patron record in the following way...
Library A sends an electronic or postal notification to a patron registered with Library B and receives notification that the email or postal address is incorrect. In these instances, Library A may (and should) go to the patron record and add either "a" for "verify address" or "z" for "verify email" to the PMESSAGE field. In instances where a postal address is found to be undeliverable, the library should add the text: (UND) to the beginning of the first address line within the patron account in order to flag the address as undeliverable the next time a notice is generated for the account.
Note: the UND stands for 'undeliverable' and should include the parenthesis.
Libraries should take care to remove the (UND) from the address field when supating an account with current information.
- When an owning library receives payment for a billed Minerva interlibrary loan item, the owning library enters the billed patron's account, highlights the SYSTEM GENERATED charge on the account (not the manual charge) for their item and mark the amount as "collected".
This policy does not apply to--nor is it meant to in any way limit--the work done by catalogers across the network in maintaining the integrity of records.
