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For the Public
Minerva Executive Board Meeting
Maine State Library Studio
In attendance: Kevin Davis, Shelly Davis, Judy Frost, Pam Gormley, James Jackson Sanborn, Nikki Maounis, Steve Norman, Betsy Pohl, Alisia Revitt, Gail Roy, Cindy White
o Call to Order – Kevin Davis, chair, called the meeting to order at 10:05.
o Acceptance of Minutes of the June 8, 2011 and July 13, 2011 Meetings – both sets of minutes were approved as written.
o New Business – Kevin asked if anyone had new business that he/she wanted discussed. Pam Gormley asked for two items to be considered:
o Old Business
Steve then asked for questions from the board. Nikki Maounis asked if there was a definition of open borrowing and if this definition should be included in the ATP. Kevin determined that this is defined in the Intra-Minerva request policy and the group felt it should not be included in the ATP. However, a link to the appropriate policy on the Minerva website might be useful. The next steps for the draft ATP will be for Steve to make any additional changes then email the document to the board for online approval. The document will need to be shown to the MIN board as well as an attorney. It will be presented to the Users Council at the fall meeting. Steve thanked the members of his committee for their time and efforts and Judy Frost thanked Steve for his hard work and level-headed leadership.
o Reports (abbreviated or tabled due to time constraints)
? Maine InfoNet Representative (Judy Frost) – tabled until next meeting
? Maine InfoNet/Minerva Technical (Alisia Revitt) – Alisia reported that progress is being made on troubleshooting the Millenium outages (one of which occurred during this meeting). It has been determined what is happening (“packet sniffing”) but not what process is triggering this.
? Finance (Nikki Maounis)– Nikki asked if everyone had received her report and if there were any questions. There were no questions.
? Circulation Standards Committee – tabled until next meeting
? Cataloging Standards Committee - tabled until next meeting
? Statistics Committee - tabled until next meeting
? Membership - tabled until next meeting
o Other – The next board meeting is scheduled for Nov. 9. The Users Council meeting was tentatively scheduled for Nov. 30 at Topsham Public Library. Kevin will check on the availability of Topsham Public for this date.
o Adjournment – The meeting adjourned at 12:00 pm.
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