Catalogoing Video Recordings
Chief source:
- Information appearing on the title and credit screen(s) or frame(s).
- Information for notes and areas other than title is often taken from the container.
- If title and credit screen(s) or frame(s) yield little or no useful information, the container and external labels may also serve as chief sources of information.
- If neither of these sources yield information, accompanying printed materials or other sources may be consulted.
Verifying bib record:
- Verify that the bibliographic record in Minerva matches item. If it does not match, find a matching record in Z39.50 and add as a new record or overlay the Minerva record if the Z39.50 is a better record. If no match is found, do original cataloging.
Video
Editing fixed fields:
Leader (at top of record)
006 - Optional field used to describe accompanying materials
007 - To insure all changes/additions made to an 007 field are retained when saved, click on a box that is to remain the same before saving. If the 007 is being added to a record and saved the Enter Field Group window will appear. Enter r in the white box and click OK.
Check/edit all element of "Video recording" tab:
- Mat Catg - v (video recording)
- Spec mat - f (videocassette)
- Undefined - blank
- Color - b (black-and-white); c (multicolored)
- Format - b (1/2 in., videocassette)
- SoundSep - a (sound on medium)
- Med Snd - h (videotape)
- Dimens - o (1/2 in.)
- ConfPlay - usually q (quadraphonic, multichannel surround) ; s (stereophonic)
DVD
Editing fixed fields:
Leader (at top of record)
006 - Optional field used to describe accompanying materials
007 - To insure all changes/additions made to an 007 field are retained when saved, click on a box that is to remain the same before saving. If the 007 is being added to a record and saved the Enter Field Group window will appear. Enter r in the white box and click OK.
Check/edit all element of "Video recording" tab:
- Mat Catg - v (video recording)
- Spec mat - d (videodisc)
- Undefined - blank
- Color -b (black-and-white); c (multicolored)
- Format - g (laserdisc)
- SoundSep - a (sound on medium)
- Med Snd - i (videodisc)
- Dimens - z (other)
- ConfPlay - q (quadraphonic, multichannel surround)
Video and DVD
008 - Edit the 008 to match the piece. Fixed field elements must match related variable fields as well. For example, DtSt and Dates should match 260 |c (and, in some instances, dates found in notes); place should match 260 |a, etc. Highlights:
- Rec Stat - c (corrected or revised) or n (new)
- Rec Type - g (projected medium)
- RunTime enter time from the 300 field in minutes. Example: 088
- FormItem - blank
- Type Mat - v (videorecording)
- Techniq - a (animation); c (animation and live action) l (live action)
- Language (Lang ) - Code for language sung or spoken on the recording, not the language of titles or other written data on disc, container or any accompanying program notes.
Editing variable fields:
Video and DVD
028 42 ( Publisher No.) - Includes any catalog or product numbers found on the item. For indicators check Marc Tag Info on bib. record.
- 028 42 05517 |b Columbia TriStar Home Video
One number on the item and a variant form of the number on the container:
- 028 42 DVD 125| TriStar Home Video
- 028 00 2 DVD 125|bTriStar Home Video
One number on the label and a completely different number on the container or insert:
- 028 42 VHS 125|bDisney Video
- 028 00 1234 5678|bDisney Video
- 500 Disney Video: 1234 5678 (on container)
Each distinct number goes in a separate note. This does not apply to a multi-disc set.
A multi set with individual numbers also has on the container a variant form, which is a truncation of the numbers on the items:
- On discs: DVD 125, DVD 126; on container: DVD125/6.
- 028 42 DVD 125--DVD 126|bMGM/UA Home Video
Do not enter the truncated form of the number in an 028 field or note.
1XX (Main Entry) - Main entry may be under the person or corporate body responsible for a video's or DVD's intellectual or artistic content; enter surname first, e.g., 100 1 $aJones, Tom. Most videos and DVDs are of mixed responsibility and are entered under title.
245 (Title and Statement of Responsibility) - The wording of the 245 |a, |b, and |c should match that found in the title frame or screen; punctuation and capitalization may differ.
Collective title:
Typically if the title is generic , i.e., consisting of the name(s) of one or more types of composition or one or more types of composition plus one or more of the following: medium of performance, key, date of composition, or number, all of this information is treated as the title proper (245 |a).
Example: Trio no. 2 in D major for two flutes and piano ...
In all other cases (e.g., musical works with distinctive tiles, such as operas, etc.), medium, key, date of composition, and/or number are typically treated as other title information (245 |b).
Example: Trio pathetique : |bfor clarinet, bassoon/cello & piano ...
Non-collective title: If there are multiple works and no collective title, each title should transcribed, followed by its other title information and statement of responsibility.
245 |h (General material designation) - Make sure the GMD is enclosed in square brackets and the wording is correct, i.e., [videorecording] . Placement of the GMD: typically located after the title proper (subfields |a, |n, |p) and before remainder of the title (|b), subsequent titles (in items lacking a collective title), and/or statement of responsibility (|c).
245 |c ( Statement of responsibility) - Persons or bodies prominently stated should be given in the record: typically 245 |c is reserved for those chiefly responsible for the intellectual/artistic content of the work (e.g., composers, song text writers, opera librettists and performers whose work goes beyond mere performance, execution, or interpretation, as is commonly the case with popular, rock, and jazz music) and the 511 field (or 505 in some instances) for all other performers.
Example:
Poor urban children|h[videorecording] :|bgrowing smart : Nairobi's street children /|cUNCHS (Habitat) and UNICEF present.
246 (Title variations) Provide title variations in the 246 field which is repeatable. The 246 provides, other titles by which a resource may be known; this includes abbreviations or acronyms, parallel titles in another language, or, when one title appears on external packaging and another title is given in the chief source of information. Providing access to title variations permits users to search for a resource in multiple ways.
For the correct field indicators and subfield codes check MARC Tag Info on the Minerva bib record.
250 (Edition) Edition information for videorecordings and DVDs is not limited to the term "edition" and includes "version," "revision," and other terms deemed appropriate.
Examples:
- 250 Collector's edition
- 250 Widescreen edition
- 250 Letterbox format
- 250 Director's cut
260 |a (Place) and |b (Publisher) - The rules for recording place and publisher are generally the same for video recordings as they are for books.
260 |a London : |b EMI ; |a New York : |b Distributed by Home Video ...
If the item bears both the name of the publishing company and the name of a subdivision of that company or a trade name or brand name used by that company, the name of the subdivision or the trade name or brand name should be transcribed in the 260 |b, not the "parent" publishing company name.
260 |c (Publication date) - There can be a variety of dates on a video or DVD. The following is a suggested order of preference for dates. If you have questions about whether you have a matching record or whether dates are transcribed correctly, see the Humanities Cataloger.
- Publication date.
- Copyright ("c") date on container or accompanying material (indicates copyright of artwork or other print info. on container).
If no date of publication, enter phonogram date alone: |c p1999.
A "c" copyright date on disc itself may be transcribed as "p" date.
If neither publication or a "c" date is present on container or accompanying material, date may be used to infer publication date: |c [1995]. If date of publication and phonogram date are both present, record both: |c 1996, p1995.
If no publication/production date given, but it would seem to be considerably different than "c" date, enter an approximate date in brackets: |c [2002?], c1967.
Example:
- 260 |a New York : |b Media Mix Productions ; |aChicago : |bDistributed by Light Pharmacy Films,|c2002,
300 (Physical description)
300 |a (Extent of item)
Video and DVD
The correct number of physical units should be recorded, followed by the term " videocassettes " for a video or for a DVD " videodisc"; followed by the total playing time in parentheses, only as explicitly stated on the item.
Examples:
- 2 videocassettes (78 min.)
- 1 videodisc (52:12)
(LC gives the total duration in 300 |a if the recording contains only one work.)
For an item containing more than one work:
Durations are typically recorded in a 500 note when the individual works are identified in the 245 (i.e., non-collective title); if the individual works are listed in 505, durations are typically given there.
300 |b (Other physical details) For videos and DVDs the other physical details are related to sound and color characteristics. If a "silent" videorecording includes background music, indicate this in a note .
Examples:
- 300 1 videocassette (30 min.) : |bsi., b&w
- 300 2 videodiscs (ca. 180 min.) |bsd., col.
- 300 |c (Dimensions): 4 3/4 in.
Example:
- 300 2 videodiscs (90 min.) :|bsd., col . ;|c4 ¾ in.
300 |e (Accompanying material): Details of accompanying material may be given in 300 |e, but are more likely to be stated in 500 note. Either location is acceptable.
440, 490 (Series) appropriate if a record contains a series statement.
5XX Fields (Notes)
The correct MARC field for that particular type of note is given in parentheses.
Publisher number(s) (500) - 028 is generally adequate to handle publisher no.(s), but occasionally an explicit note is needed. See 028 for examples. Follow the order of notes given below.
12. System Requirement (538) - for a video, VHS for a DVD enter the system requirements as found on the disc or the container.
13. Nature or artistic form and medium of performance (500) - Add if not obvious from rest of the description.
Examples:
- 500 |a Opera in two acts.
- 500 |a Interview.
14. Language of the spoken or sung content of the recording (546) Enter a note here if the item is a translation. An 041 1 field is also needed if the 546 is used. Example:
041 0- engfre|bengfrespa
546 English or French with optional subtitles in English, French, and Spanish.
15. Source of the title proper (500) - This note should be used if the title in the 245 is taken from a source other than the videocassette or the disc itself.
Examples:
- Title from container.
- Title from accompanying booklet. ma
- Title from container spine.
16. Performers (511) - Performers' names are entered in 511.
17. Credits (508) - Names for those who have contributed to the production, as well as their function, but whose names did not appear in the 245 field are listed in 508
18. Edition and history (518 or 500) - Edit for typographical errors or other obvious mistakes. This note contains information relating to the edition being described, the edition of the work performed or the history of the recording.
Field 518 field is used when recording the date/time and place of the event.
Examples:
- 518 Filmed Recorded at MGM Studio, Hollywood , Calf.
Field 500 is used when recording information relating to the edition being described or the edition of the work performed.
Example:
- 500 Reissue of: 1947 motion picture.
19. Publication, distribution, etc. (500)
Example:
- 500 Distributor from label on container.
20. Physical description (500) - Check for presence or add if noteworthy:
Examples:
- 500 Dolby surround sound.
- 500 Color tinted:
21. Durations (500) - unless included in 505 note.
Example:
- 500 Durations: 52:12; 13:15 ; 16:01 .
22. Accompanying material (500) - Details of accompanying material are generally given here, but alternatively may be found in 300 |e or a combination of the two fields.
Examples:
- 500 Accompanying teacher's guide titled: Safety and your child.
- 500 Accompanying material housed in container (32 x 5 x 28 cm.).intellectual level in the 521 field. Check MARK Tag Info for indicators. This information must appear on the item itself, the container or accompanying material. Example : 521 Audience: PG-13.
23. Other Formats - Provide information on other formats in which the videorecording has been issued.
Example:
24. Contents (505) - Add if note not already present. For already-existing 505 fields, correct any obvious errors.
Examples:
- 505 0 v. 1 The Bob Cummings show (30 min.) - I love Lucy (25 min.) - v. 2. Women in TV shor (15 min.) - Father knows best (25 min.)
6XX (Subject Headings) - Do not use terms, such as videorecording, video or DVD, as subject headings or add them as subdivisions to subject headings.
7XX (Added Entries) - Typically added entries are provided for the major performers (persons and bodies), conductors, analytical added entries representing selections included on the videorecording (author/title heading; 700 with 2nd indicator 2), and titles of individual selections provided they are distinctive/non-generic (740 field). Author/title added entries may also be present that represent the work a composition is based upon (700 with 2nd indicator 1). Fields 700 and 710 may end in |4 relator code such as "prf" (performer) or "cnd" (conductor). To not, under any circumstances add "|h [sound recording] to any 7XX field.
If adding a 7XX field to a bib. record, verify the form of the name in the Minerva database or LC Authority File:
- If an authority record is found for that author (or author/title combination), use the form of the name found in the authority record.
- If no authority record is found, search for another bib record that has an entry for the same author (or author/title combination). Use the form found in the other bib record(s).
- If no other records can be found using the author, OR if it is unclear form the other entries if it is the same author, use the form of the author's name as found on the item.
