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Home > Minerva > Cataloging > Manual > Ch 2: MARC Leader and 0XX Fields

Chapter 2: MARC Leader and 0XX Fields

The Leader

The first field at the top of MARC record is known as the Leader; it contains important data elements that provide information for the processing of the record. These elements include numbers or coded values and are identified by a relative character position. The Leader is called a fixed field because it contains a limited number of character positions. Here are some things to do and watch for in this field:

  • Be sure to change the material type in MAT TYPE to the appropriate code letter ("a" for print material, "b" for periodicals, etc.).
  • Add the appropriate date in CAT DATE when importing or creating a new record.
  • Select the SKIP that corresponds with the first word in the 245 field that indicates how many character positions come before the first important word of the title. If the first word of a title is an article ("a," "an" or "the" in English), enter the number that indicates how many character positions need to be skipped. Enter 2 for "a", 3 for "an" or 4 for "the." If the 245 field does not start with an article, enter 0. Also enter the appropriate SKIP number if the article is in another language (for example, enter 3 for "le" in French).
  • Remember to change the default "c" that automatically appears in the INPUT LIBR and INITIALS boxes to your library's code when importing or creating a new record.
  • Enter the place of publication in COUNTRY.
  • Remember information in shaded areas is machine input and cannot be changed.

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Control information (MARC 00X fields)

Other fixed fields, following the Leader, may be added to a bib record. Some are automatically assigned and others require the cataloger to input specific information. 

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001, 003 and 005 fields

In both Minerva and Z39.5 records you may see bib records with 001- 005 fields; these are usually automatically generated and should be retained when importing a record. Do not add these fields to original records created in Minerva; they are unique to a record and should be deleted when an existing record is copied and used to create a new record for a different item.

  • 001 - This field shows the control number assigned to an individual bib record by the organization creating, using or distributing the record. The MARC code for the organization is contained in the 003 field (Control Number Identifier).
  • 003 - This field shows the MARC code that identifies the organization whose control number is contained in the 001 field (Control Number).
  • 005 - This field uses sixteen characters to indicate the date and time of the latest record transaction and also serves as a version identifier for the record.

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006, 007 and 008 fields

The optional 006 field is used to describe accompanying material. The 007 is required for microform and non-book materials. These fields will be covered in more detail throughout this manual as cataloging of non-book items is discussed. All items should have a 008 field.

In good Z39.5 record these fields are usually correct but should always be checked for accuracy and corrected as needed. To expand a 006, 007 or 008 field, place the cursor in the field, right click and select "Expand field" or type Control "r." Inaccuracies will appear in red.

The coded information in the 008 is primarily for machine sorting and indexing. Much of the information may be repeated in other fields of the bib record because they are more flexible than coded data and can express variations that cannot be shown in a coded field. For example, the 008 field can only show two dates but the reality can be more complex (a multi-volume work could start in one year, be completed in another and receive copyright in yet another). The cataloger can describe that situation as precisely as necessary in description fields, but is always limited to two dates in the coded 008.

When the option "Expand field" is selected the follow appears. Please note that in Millennium the first six fields listed below are part of the MARC Leader .

  • REC STAT a: increase in coding level; c: corrected or revised; n: new
  • REC TYPE a: language material
  • BIB LEVL m: monograph
  • ENC LEVL blank: full level; u: unknown
  • CAT FORM a: AACRR
  • ARC CNTRL blank: no specific type of archival control; a: archival control
  • Date Ent add date (e.g., 02-23-2004 ) when doing original cataloging
  • Date Type matches 260 field; s: single date (use drop-down arrow for choices)
  • Date one 1 st date in the 260 field
  • Date two blank or the last date in the 260
  • Country automatically supplied from the field at the top of the record
  • llustr 1-4 use drop-down arrow; blank: no illustrations; a: illustrations.
  • Audience use drop-down to indicate level, based on information in bib record
  • FormItem use for a-c: microform, d: large print, f: braille, etc.
  • Content1-4 use drop-down arrows to indicate contents as given in 5XX notes
  • Gov PUB blank: not a government publication; use drop-down if a government document
  • Index blank: no index; 1: index present
  • Undefine blank
  • Lit Form blank: not fiction; 1: fiction; use drop-down for other choices
  • Conf Pub blank: not a conference publication; 1: conference publication
  • Biog blank: no biographical information; use drop-down for other choices
  • Language eng
  • Modified blank
  • Cat Srce d

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MARC 010-04X fields

Reference chart to MARC 0XX fields

  • 010 =The Library of Congress Control Number (LCCN)
  • 020 =International Standard Book Number (ISBN)
  • 022= International Standard Serial Number (ISSN)
  • 024 =Other Standard Identifier
  • 028 =Publisher number
  • 041 = Language code (R)

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010 field (NR)

The Library of Congress Control Number (LCCN)

The eight-digit LCCN is entered in the 010 field. In print format the LCCN often has a hyphen, but in MARC records the hyphen is omitted and a zero or zeros are added to be sure the 010 always contains eight digits.

Both indicators are blank in this field.

Four subfield codes are used:

  • |a LCCN (NR)
  • |b NUCMC control number (R)
  • |z Cancelled/invalid LCCN (R)
  • |8 Field link and sequence number (R)

Examples:

010 74008932 (in book: 74-8932)

010 40078638 (in book: 4-78638)

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020 field (R)

International Standard Book Number (ISBN)

An item's ISBN is shown in the 020 field without hyphens. Do NOT add punctuation at the end of the number. Information that qualifies the ISBN such as publisher, binding, format, volume number, etc., is entered in parenthesis after the ISBN.

Both indicators are blank.

Several subfield codes are used.

  • |a ISBN (NR)
  • |c Terms of availability (price) (NR)
  • |z Cancelled or invalided ISBN (R)
  • |6 Linkage (NR)
  • |8 Field link and sequence number (R)

Examples:

020 0914378260 (pbk)

020 0394502884 (Random House)|c$12.95 

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022 field (R)

International Standard Serial Number (ISSN)

An ISSN is issued to serials and is entered in the 022 field. These materials are published in successive parts at regular or irregular intervals and are intended to be continued indefinitely. Some examples would be: periodicals, yearbooks, annuals, almanacs and proceedings of societies. When typing an ISSN, insert a hyphen between the first four digits and the last four digits.

Both indicators are blank.

The most commonly used subfield codes are:

  • |a ISSN (NR)
  • |y Incorrect ISSN (R)
  • |z Cancelled ISSN (R )

Example:

022 0046-225X

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024 field (R)

Other Standard Identifier

A standard number or code published on an item that cannot be accommodated in the 020 or 027 (Standard Technical Report Number) fields is entered in the 024 . The type of standard number or code is identified in the first indicator position or in subfield |2.

The first indicator describes the type of standard number or code being entered:

  • 0 - International Standard Recording Code (ISRC)
  • 1 - Universal Product Code (UPC)
  • 2 - International Standard Music Number (ISMN)
  • 3 - International Article Number (IAN)
  • 4 - Serial Item and Contribution Identifier (SICI)
  • 7 - Source specified in subfield |2
  • 8 - Unspecified type of standard number or code

The second indicator choices are as follows:

blank - No information provided

  • 0 - No difference
  • 1 - Difference

Following are the most common subfield codes :

  • |a Standard number or code (NR)
  • |c Terms of availability (NR)
  • |d Additional codes following the standard number or code (NR)
  • |z Canceled/invalid standard number or code (R)

Examples:

024 0 FRZ039101231

024 0 NLC018413261|zNLC018403261

024 10 070993005955|d35740

024 2 M571100511

024 30 9780449906200|d51000

024 41 875623247541986340134QTP1

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028 field (R)

Publisher number

Publishers' numbers used for sound recordings, printed music and video recordings are entered in the 028 field. This is a searchable field.

The first indicator shows the type of publisher number:

  • 0 Issue number, assigned by the publisher, identifies the issue or serial
  • designation
  • 1 Matrix number, identifies the master from which the recording was pressed
  • 2 Plate number, assigned by a publisher to a printed music publication
  • 3 Other publishing numbers
  • 4 Video recording numbers
  • 5 Other publisher numbers

The second indicator is the note/added entry controller.

  • 0 No note, no added entry
  • 1 Note, added entry required
  • 2 Note, no added entry
  • 3 No note, added entry required
  • There are two subfield codes.
  • |a Publisher number (NR)
  • 028 02 1-80184
  • |b Source (NR)

Examples:

028 02 VA5386|bVeston Video

028 40 LSP 2061|bLOB

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030-039 fields (R)

The 030-039 fields should be retained in Z39.5 records but are not usually added to records created in Minerva. These fields should be deleted when creating a new record from an existing record. Check the MARC 21 website for more details about these fields.

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040 field (NR)

The 040 field is found in Z39.5 records and contains the initials of libraries that have contributed to the bib record. Retain this field unless a new record is created from an existing record. One indication of a quality record is the presence of DLC (Library of Congress) in the 040 field. This field is not added to original records created in Minerva.

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041 field (R)

This field is used for multilingual, translated items and items using sign language. The source of these codes is MARC Code List for Languages , which is accessible through the MARC 21 website.

The first indicator shows whether or not the item is a translation:

  • 0 Item is not a translation or does not include a translation.
  • 1 Item is or includes a translation.

The second indicator is the source of the code:

blank - MARC language code.

  • 7 - Source specified in subfield |2.

The following subfield codes are used:

  • |a Language code of text, soundtrack or separate title (R).
  • |b Language code of summary or abstract/overprinted title or subtitle (R).
  • |d Language code of sung or spoken text (R).
  • |e Language code of librettos (R). The language of the printed text of the
  • vocal/textual content of the work.
  • |f Language code of table of contents (R). The language of the table of contents
  • when it differs from the language of the text.
  • |g Language code of accompanying material other than librettos (R). The
  • language of significant accompanying material other than summaries
  • (subfield |b) or librettos (subfield |e).
  • |h Language code of original and/or intermediate translations of text (R). Codes for intermediate translations precede those for original languages.

Example :

041 0 eng|bfre|bger|bspa (Item contains text in English, French, German and Spanish.)

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