Maine InfoNet Board Minutes, March 23, 2011
The Maine InfoNet Board met at the Maine State Library on March 23, 2011 at 1:38pm.
Members present: Janet Bolduc, Librarian, Central Maine Medical Center; Richard Boulet, Director, Blue Hill Public Library; Clem Guthro, Director, Colby College Libraries; Linda Lord, State Librarian; Barbara McDade, Director, Bangor Public Library; David Nutty, Director of Libraries at USM; Elizabeth Reisz, Director of Library Media Services, York Schools; Joyce Rumery, Dean of Libraries at UM; and Richard Thompson, Member-at-Large.
InfoNet staff absent: James Jackson Sanborn, Executive Director
Members absent: Ralph Caruso, CIO University of Maine System; Judith Frost, Director of Library Services, CMCC; and Steve Podgajny, Director, Portland Public Library.
Members absent: Ralph Caruso, CIO University of Maine System; Judith Frost, Director of Library Services, CMCC; and Steve Podgajny, Director, Portland Public Library.
Minutes
On a motion made by Clem and seconded by Joyce, the minutes of the February 23, 2011 meeting were unanimously approved.
Executive Session
The Board went into Executive Session to discuss the Executive Director’s annual review.
IMLS Project Manager and Project
Clem reported that only one of the two finalists for project manager remains. The interview will be held Friday. Print-on-Demand machines are considerably more expensive than in the original proposal. Committee is currently investigating other models for providing the same service and will need to get approval from IMLS to make any proposed changes.
Metadata Committee Report
Clem anticipates that he should receive a pricing model, within a few weeks, that would make it financially feasible for all Maine libraries to be in OCLC. Once concrete figures are available the Metadata Committee will reconvene.
501 c3 Report
There was nothing new to be report.
“Bus and Subway” Working Groups
“Subway” Committee (long-range vision) will meet April 7 at Colby College. “Bus” Committee (addressing immediate need) has not yet set a meeting date.
Input for the Subway Committee: III is developing a new ILS, Sierra, that would be hosted and allow for more local management, but will not be web-based. It will be rolled out in about a year. There will be a migration fee to move from Millennium to Sierra.
Maine Academic Library Day, April 15th
Dan Russell, Director of User Happiness at Google, the speaker at Maine Academic Library Day, April 15th, 8:00am - 4pm, will discuss user search behavior. The day includes additional break-out sessions. Cost is $18.
Executive Director’s Report (submitted in writing)
The search committee for the Library Support Technician is ready to submit paperwork to Human Resources for approval. An announcement should be forthcoming.
Final OneSearch (Summon) implementation, shared system for five University of Maine libraries, is now live.
James has been in conversation with Overdrive concerning the interest of many school librarians to join the Download Library and learned they have a long-standing policy that should not have allowed schools to be part of the MIN Download Library. There is an Overdrive school product that is tailored to the specific needs and interests of schools. Existing member school libraries may remain if they chose. James is formally requesting a reversal of the policy, and at a minimum, that the school libraries who have completed the application process be allowed to join.
III has still not provided the document requested in November, which is essential to addressing the SOLAR problem. Clem expressed a need to put pressure on them, commenting that this is an example of very poor customer service.
May Retreat Agenda and Desired Outcomes
In preparation for the annual retreat in May a number of topics we suggested for discussion: two-year Summit cycle; review strategic goals set for the past two years and determine what has been accomplished, still needs to be done and what is now obsolete. Janet also suggested that we look at Maine Library Commission and Minerva goals to see how they match up with ours. Barbara asked that we have a focussed discussion on how we accomplish our work and the perceptions of various library constituencies. Janet added Minerva issues about enforcement of Minerva Board policies. MIN Board membership should also be on the agenda.
Other Business
Blue Hill has switched to Equinox for support of their Koha system, primarily for financial reasons. Equinox supports both Evergreen and Koha.
On a motion made by Linda and seconded by Joyce, the Board adjourned 3:25pm.
Respectfully submitted by
Elizabeth Reisz, Recording Secretary
