Maine InfoNet Board Minutes, August 17, 2011
Present:
Janet Bolduc, Rich Boulet, Judy Frost, James Jackson Sanborn, Linda Lord, Barbara McDade, David Nutty, Joyce Rumery, Dick Thompson
We were very pleased to once again meet at Blue Hill Public Library. Thanks to Rich for his hospitality.
Agenda
The minutes of the May 2011 Retreat were unanimously approved.
The Final Version of 2011 Strategic Priorities was approved unanimously. Barbara McDade moved and Judy Frost seconded.
Develop Action Plans and Timelines for Each Priority
Need: Action steps, Benchmark timelines, Assignments to individuals for responsibility
Bus Committee: Dick Thompson, James Jackson Sanborn, Rich Boulet
Subway Committee: Clem Guthro, Joyce Rumery, David Nutty, Steve Podgajny, James Jackson Sanborn
Governance Committee: Barbara McDade and Steve Podgajny – their first step is to review and make recommendations. Bylaws will be a part of this work.
Develop Strategy for Adding Libraries into Minerva and Solar or Develop a Completely Different Approach
Change – adding libraries into MaineCat, Minerva, SOLAR. Work this into the next subway group
Relationship to the Minerva Board ties into the Agreement to Participate (ATP). We also need to review the MOU for the relationship information.
James, Judy, Linda, and Minerva Board members are working to get to a document that can be signed. This is a different type of document, they are signing into a consortium instead of signing onto the software.
The MOU is the foundational document. The ATP will reference the MOU.
There are multiple issues around the Outreach services for the Maine State Library. They are still trying to work these out.
Promote Statewide Library Issue Conversations - Clem and Joyce have worked on this. Still need to determine the dates that will not work if we want to get the most attendance from all groups.
Encourage Statewide Collection Development - The IMLS directors’ meeting is next Wednesday, August 24.
Position MIN to Respond to the Impact of eBook and Digital Explosion
- The OverDrive service will mushroom when the Kindle comes into the picture, maybe by September. James has $30,000 for content through March. He spends about $2000 each month.
We did have a committee for the initial selections, but that committee has not worked on a regular basis. This is a place for collection development. Maybe someone else can take the lead. This will be an agenda item for the next Board meeting.
There are other products besides OverDrive. We may want to look at other opportunities.
Develop a MIN “Peer Expertise” Database - The Board has not worked on this, but will work with James to make this happen.
Implement New Web Presence for MIN with Social Networking Features - A consultant or a company will be hired to help work on this.
OCLC Pricing: Update on Counter Proposal - We have not yet done the counter proposal to OCLC, the proposals from OCLC are not acceptable.
The issues are:
Cost - IL resource sharing fees would be $260,000 new money going to OCLC for this activity, we do not like this model
Cloud based system - WMS was not part of this conversation. It would not scale down to Minerva size libraries.
WMS would get holdings in OCLC and create a discovery layer. Worldcat Local is the discovery layer.
OCLC still does not understand what we are trying to do, they need to think affordability for the smaller libraries. This could be a growth opportunity for OCLC.
Governance Committee Update - The Committee has not met, it will be on the calendar after September 7.
501c3 Committee Update - The committee is working on the form. It is a 16 page form to qualify. There is an issue about revenues, have to keep that under 25,000.
HSLIC is interested in using the 501c3 to work with vendors for the purchase of medical databases.
Vendors are demanding a single payer. We need to have a discussion about a business model.
Bus Committee Update (SOLAR)
- James’ staff used a “kill and fill” process for clean-up. Both Blue Hill and COA have been updated this way. After this initial process a regular maintenance is better and less time consuming for the MIN staff.
Beth Edmonds, the Director of the Freeport Community Library wants to join Minerva or SOLAR.
We need an update schedule that works and brings in other libraries.
We need to update the records acceptance agreement.
Removing missing items is the member library responsibility. They need to double delete, from the local system and SOLAR.
We need to discuss the cost for libraries to join SOLAR, currently there is no cost.
The Bus Committee is done, except for one more synthesis At the next Board meeting. They will report and give recommendations on what to do next.
We need to have a sustainable model.
Report of the Circulation/ILL/Delivery Summit - The summit went well and the evaluations were generally positive. There were about 84 attendees and the conversations about INNReach reports, visiting patron, and policy sessions appeared to be well attended. The session on marketing for a bookmark or band came up with a lot of ideas for slogans for the book delivery.
Who makes the policies for MaineCat? The Board is the final arbiter of all policies.
Sierra - We have a proposal from Innovative to be an early implementer for their new system. There is a discount if we sign up by October 1, 2011. There is no software to review or judge at this point.
Our next negotiation with III is very soon, the current contract is ending.
Hiring a Website Developer/Consultant - No action today.
Scheduling and Planning Two Upcoming Meetings with Guests - We will be meeting with two groups in the near future. One group is the Balsam Libraries, an Evergreen installation, Balsam wants to work with us and potentially merge. The two who are likely to come are Chris Maas and Helen Fogler.
The other group is SOLAR. We will invite those who are most interested in SOLAR, this fits in with the Bus Committee. Rich will send out an invitation via the SOLAR listserv. There are about 40 on that listserv.
