Skip Maine state header navigation

Agencies | Online Services | Help

Skip First Level Navigation | Skip All Navigation

Home > Implementation Plan

Implementation Plan

"Toward a Statewide Geographic Information System"

June 6, 2005

State of Maine GIS Executive Council

Introduction:

This GIS Implementation Plan is the implementation portion of the 5-year Strategic Plan entitled "Toward a Statewide Geographic Information Systems" which was commissioned by Maine's GIS Executive Council in 1999. This document is to be used in conjunction with the Strategic Plan, which provides the framework and background for the Implementation Plan.

The document is organized by fiscal year and within each fiscal year, activities have been broken up into 3 categories: coordination, infrastructure, and data and standards. The order in which tasks are listed does not necessarily indicate (but may guide) the order in which they should occur. Some tasks will not occur unless certain dependencies are met. If a task is dependent on other items being completed, this dependency is noted. Many of the items are on-going activities that do not have a time frame or an order in which they occur.

Fiscal years 2001, 2002, and 2003 purposely have the most detail. Due to the fast pace in which technology changes, the last 2 years of this plan are intentionally a skeleton to allow for flexibility. All 'core' activities that are on going have been included in each fiscal year. The implementation plan should be reviewed annually by the GIS Technical Committee in conjunction with the GIS Executive Council. Additional detail should be added to this plan as more information is gathered.

The Implementation Plan, along with the "Toward a Statewide Geographic Information Systems" document form the basis of yearly operational plans for the Maine Office of GIS and agencies that are using GIS. The documents also provide information that is useful to organizations outside state government that are implementing geographic information systems.

Fiscal Year 2001

Coordination

1. Establish a contact with the Office of GIS from each agency that has signed a service level agreement with OGIS. This contact is the agency representative at quarterly GIS Technical Committee meetings.

Agencies/Office of GIS
Time Frame: On-going, permanent.
Dependencies
: Must have cooperation from agencies.

2. Training

a) OGIS staff - specific to the needs of OGIS personnel based on training needed to support the work plan and to keep up to date with new technologies.
b) Training for state agencies, the public, municipalities, etc. - OGIS will conduct quarterly surveys to identify training requirements. OGIS will manage contracts to hire trainers to conduct training session.

Office of GIS/Agencies
Time Frame: In-house will be as needed. Quarterly training throughout the year, permanent.
Dependencies: OGIS staff time availability, a room to do the training, software licenses, training materials.

3. Technical Support

Provide technical support to SLA members and general public.

Office of GIS/Agencies
Time Frame: on-going, daily, permanent.
Dependencies: Must have sufficient staff to meet the demand.
Concern: As GIS usage in the state continues to grow and expand the demand for technical support will increase.

4. Committees - town boundary, geocodes, hydrography, GIS Technical Committee, road centerlines

GIS Technical Committee/Agencies/Office of GIS
Time Frame: On-going, based on Executive Council and Technical Committee requirements, permanent.
Dependencies: OGIS, State Agencies, Industry, Public, etc. must participate

5. Form a Funding Subcommittee to determine feasibility of private funding; review how other states handle funding from private companies including licensing and fees; review current OGIS data fee schedules and license agreement; review and make recommendations concerning Office of GIS service level agreements and associated agency fees; make recommendations concerning the general fund needs of the Office of GIS.

GIS Executive Council
Time Frame: ASAP

6. Update OGIS web site to include more detailed information on state GIS contacts.
Maintain the contacts database, including researching ways to make this as efficient and easy as possible. The database will contain the lead GIS contact from agencies, bureaus, divisions and programs - not everybody that works with GIS.

Office of GIS/Agencies
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource, input from the agencies to compile information and to keep it up to date

7. Inventory existing state GIS data and projects.
OGIS will conduct a survey and maintain an inventory of existing state GIS data and state data development projects. The inventory list will be made available via either the Internet or Intranet depending upon the status of the data. In each case, ownership, a contact, and a data update schedule will be established. If the data owner is unclear, then the GIS Executive Council will decide who the data owner is and establish a maintenance process and maintenance schedule. NOTE: This year's inventory will only be a preliminary inventory that will be driven by agency effort. The inventory will be the basis for the inventory required in the formal user needs analysis planned in FY2002.

Office of GIS/Agencies
Time Frame: FY01, on-going maintenance permanent.
Dependencies: This inventory compilation will provide preliminary information for the user needs analysis planned in FY 2002. State agencies must commit internal resources to the effort.

8. Certified State GIS data will be available over the Intranet and Internet from state clearinghouse servers managed by the Bureau of Information Services and the Office of GIS. Framework layers and agency specific thematic data will be available directly from the clearinghouse. Related attribute files will be available either from these servers or through links from this server to the information.

Office of GIS/Agencies
Time Frame: On-going, permanent.
Dependencies: Completion of appropriate standards and data certification process. OGIS staff resource, agency resources to create metadata and make data available to OGIS.

Infrastructure

1. Testing

A) Test SDE at OGIS/BIS - E911 and MHMRSA pilot projects.

Office of GIS/BIS/Agencies
Time Frame: FY 01
Dependencies: OGIS, MDOT, MHMRSA, BIS will need to allocate staff time to conduct/participate in the tests. Appropriate training is needed for testing.

B) Test the use of thin client technology (Citrix, Windows2000 with NT terminal server) and other emerging technologies to provide access to GIS data, metadata and software from a central location.

Office of GIS/BIS/Agencies
Time Frame: FY01
Dependencies: funding, OGIS will need to allocate staff time to conduct/participate in the tests. Appropriate training is needed for testing. State agencies and others will also need to allocate time to participate in the tests.

C) Test ArcIMS at OGIS/BIS

Office of GIS/BIS/Agencies
Time Frame: FY01
Dependencies: OGIS will need to allocate staff time to conduct/participate in the tests. Appropriate training is needed for testing. State agencies and others will also need to allocate time to participate in the tests.

D) Arc/Info, ArcIMS, ArcSDE, and ArcView over the WAN should be tested with the Optimal Application package so that a better understanding of the impact of GIS on the WAN can be gained. Test and closely monitor use of Arc/Info, ArcIMS, and ArcView with ArcSDE over the wide area network. It takes a long time to develop a thorough testing procedure for all of the software and hardware listed above. Much of this testing will require a large number of participants from state agencies and other organizations. We will start learning as the testing begins in the current FY.

Office of GIS/BIS/Agencies
Time Frame: After other phases of the testing have been established.
Dependencies: Have access to a BIS staff person who has the experience and the equipment to monitor traffic on networks. OGIS will need to allocate staff time to conduct/participate in the tests. Appropriate training is needed for testing. State agencies and others will also need to allocate time to participate in the tests.

Data and Standards

1. Library maintenance

Office of GIS
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource

2. CD Products

Office of GIS
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource

3. Basemap updates

Office of GIS
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource, feedback to OGIS when errors are discovered.

4. Town Boundary Updates

Office of GIS/MDOT/LURC
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource, MDOT staff, and LURC staff

5. Process and Standards for Certification
Metadata, Feature level metadata, Naming conventions, QA/QC standards, Etc.

Office of GIS/GIS Technical Committee /GIS Executive Council
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource, GIS Technical Committee, GIS Executive Council; certification process must be completed with the data inventory and used to guide (along with available standards) the addition of agency data to the OGIS website

6. Convert OGIS data to shapefiles for OGIS website

Office of GIS
Time Frame: ASAP
Dependencies: OGIS staff resource

7. FGDC Metadata - initialize enterprise OGIS metadata process and complete documentation of state GIS layers maintained by OGIS

Office of GIS/Agencies
Time Frame: ASAP, On-going, permanent.
Dependencies: OGIS staff resource

8. Establish a feature level metadata recommendation based on recommendations from the subcommittee

GIS Technical Committee
Time Frame: FY01, permanent.
Dependencies: participating agency and OGIS staff time

9. Incorporate feature level metadata to town boundary coverage and E911 road centerline coverages

Office of GIS
Time Frame: FY01
Dependencies: OGIS staff resource, standard recommendation

10. Technical Committee will identify methods for maintaining data sets of varying scales (e.g., Metwp24, Metwp100)

GIS Technical Committee
Time Frame: FY01, permanent.
Dependencies:

11. Continue Hydrography pilot project to develop a data model that satisfies the needs of the agencies (attributing, networking, indexing)

Office of GIS/Agencies
Time Frame: on-going
Dependencies: OGIS staff

12. Create a state-wide, edge-matched hydrography layer with photo revisions and core level of coding

Office of GI/Agencies/USGS
Time Frame: Currently doing pilot project, subcommittee, begin ASAP
Dependencies: OGIS staff resource, funding, subcommittee participation
Concern: ability to get a consensus for a model that fulfills agency needs

13. Finalize data model and merging procedures and integrate DOT roads information with E911 road addressing.

Office of GIS (ESCB) and DOT
Time Frame: FY01
Dependencies: OGIS and MDOT staff resources, ESCB funding

14. Enter into cost sharing agreement with US Geological Survey to complete the production of the digital orthophoto quads and photo revisions for Maine

Office of GIS
Time Frame: ASAP
Dependencies: funding
Concern: storage and distribution due to the file size

15. Undertake preliminary research to facilitate the integration of TIGER 2000 and related Census 2000 from the Bureau of the Census

Office of GIS/SPO
Time Frame: FY01
Dependencies: OGIS/SPO staff time

Fiscal Year 2002

Coordination

1. Negotiate agency fees for Office of GIS service level agreements for the two-year period.

GIS Executive Council
Time Frame: Bi-annual

2. Create a new position within the Office of GIS to promote and coordinate the state GIS with the general public, municipalities, and industry.

Office of GIS
Time Frame: FY02
Dependencies: legislative approval
Concerns: As this person spends time working with agencies, industry, municipalities, and the public it will generate a significant increase in technical support workload for existing OGIS staff. May also increase the demand for OGIS project staff personnel.

3. Establish and staff an outreach council made up of representatives of citizens, municipalities, academia, and small associations to coordinate state GIS with GIS users outside of state government. The new "coordinator" position will do this.

Office of GIS/GIS Executive Council - no funds required
Time Frame: ASAP, permanent
Dependencies: New "coordinator" position must be filled

4. Expand Office of GIS clearinghouse functions that directly serve local government and the general public and to facilitate access to information, data and applications

Office of GIS
Time Frame: FY02
Dependencies: funding, OGIS staff time, new "coordinator" will have to be hired

5. Training

a) OGIS staff - specific to the needs of OGIS personnel based on training needed to support the work plan and to keep up to date with new technologies.
b) Training for state agencies, the public, municipalities, etc. - OGIS will conduct quarterly surveys to identify training requirements. OGIS will manage contracts to hire trainers to conduct training session.

Office of GIS/Agencies
Time Frame: Quarterly throughout the year, permanent.
Dependencies: OGIS staff time availability, a room to do the training, software licenses, training materials.

6. Establish a maintenance process and funding mechanism for merged E911/DOT road centerlines database.

GIS Executive Council
Time Frame: By 12/31/01
Dependencies: Recommendation from the GIS Technical Committee and agreement between ESCB, DOT and OGIS.

7. Technical Support

Provide technical support to SLA members and general public.

Office of GIS/Agencies
Time Frame: on-going, daily, permanent.
Dependencies: Must have sufficient staff to meet the demand.
Concern: As GIS usage in the state continues to grow and expand the demand for technical support will increase.

8. Committees - geocodes, hydrography, GIS Technical Committee, road centerlines

GIS Technical Committee/Agencies/Office of GIS
Time Frame: On-going based on Executive Council and Technical Committee requirements, permanent.
Dependencies: OGIS, State Agencies, Industry, Public, etc. must participate

9. Maintain the contacts database. Research ways to make this as efficient and easy as possible. Database will contain the GIS contact people from agencies - not everybody that works with GIS.

Office of GIS/Agencies
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource
Concern: OGIS needs input from the agencies to compile information and to keep it up to date.

10. Expand Office of GIS web site to contain information about:

a) How to get state technical support including links to other web sites and state agency contacts with their areas of expertise
b) Training
c) Information about updated GIS data
d) And to permit user to report data errors so that the information can be reported to the data owner.

Office of GIS/Agencies
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource
Concern: OGIS needs input from the agencies to compile information and to keep it up to date.

11. Maintain an inventory of existing state GIS data and projects.

OGIS will conduct a survey and maintain an inventory of existing state GIS data and state data development projects. The inventory list will be made available via either the Internet or Intranet depending upon the status of the data. In each case, ownership, a contact, and a data update schedule will be established. If the data owner is unclear, then the GIS Executive Council will decide who the data owner is and establish a maintenance process and maintenance schedule.

Office of GIS/Agencies
Time Frame: Start in July 2001. First draft complete June 30, 2002. Completed December 2002, on-going maintenance permanent.
Dependencies: This inventory compilation will be part of the overall analysis conducted to determine how OGIS can support state agencies. State agencies must commit internal resources to the effort.

12. Make all State GIS data available over the Intranet and Internet from state clearinghouse servers managed by the Bureau of Information Services and the Office of GIS. Framework layers and agency specific thematic data will be available directly from the clearinghouse and other state GIS related information will be available either from this server or through links from this server to the information.

Office of GIS/Agencies
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource, agency resources to create metadata and make data available to OGIS

Infrastructure:

1. Create a new position within the Office of GIS to perform systems analysis and design.

Office of GIS
Time Frame: ASAP, permanent
Dependencies: legislative approval

2. Conduct a formal statewide user-needs analysis. A GIS Systems Analyst will lead the analysis and subsequent design and implementation. A Systems Analyst will support ongoing statewide systems analysis.
The user needs analysis should include but not be limited to:

  • Staffing and resources
  • How state agencies and OGIS work with each other
  • How OGIS works with others: Academia, Municipalities, Public, Legislature, Federal agencies, Regional Planning Agencies, Others
  • How state agencies work with others: Academia, Municipalities, Public, Legislature, Federal agencies, Regional Planning Agencies, Others

a) Determine network infrastructure required to support system plans

Office of GIS/BIS/Agencies
Time Frame: Start in July 2001. First draft complete June 30, 2002. Completed December 2002, on-going maintenance permanent.
Dependencies: This inventory compilation will be part of the overall analysis conducted to determine how OGIS can support state agencies. State agencies must commit internal resources to the effort. Will need resource of BIS network administrator to develop plan.

Hardware
Existing hardware and hardware needs
Networking, Telecommunications, Web Servers, Email servers, File servers, Peripherals

Software
Existing software and software needs
Operating systems, Networking, Telecommunications, Application software, Database server, Web server, Email, Office software, File server

Networking and System Administration
User Accounts, Security, Backups

b) Determine the best long-term GIS data format

Office of GIS/GIS Technical Committee/Agencies
Time Frame: Start in July 2001. First draft complete June 30, 2002. Completed December 2002, on-going maintenance permanent.
Dependencies: This data format will be part of the overall analysis conducted to determine how OGIS can support state agencies. State agencies must commit internal resources to the effort.

3. Design/redesign GIS databases to be consistent with new infrastructure and new data models (i.e., geodatabases). This includes all OGIS data databases and data tracking databases.

Office of GIS/Agencies/BIS
Time Frame: Begin FY02
Dependencies: funding, OGIS staff, BIS database administrator

4. Prototype SDE implementation at OGIS/BIS. Add a few data layers to the SDE database; start to develop and test data maintenance processes, procedures and applications; limited number of users.

Office of GIS/BIS/Agencies
Time Frame: FY02
Dependencies: The SDE testing at OGIS/BIS will have to be completed and recommend the implementation of SDE. Systems Analyst will have to inventory existing infrastructure. OGIS staff resources and training. The user needs analysis conducted by a systems analyst will help determine future hardware requirements. Data maintenance applications. OGIS staff time and training.

5. Prototype ArcIMS implementation at OGIS/BIS.

Office of GIS/BIS/Agencies
Time Frame: FY02
Dependencies: The ArcIMS testing at OGIS/BIS will have to be completed and recommend the implementation of ArcIMS. Systems Analyst will have to inventory existing infrastructure. OGIS staff resources and training. The user needs analysis conducted by a systems analyst will help determine future hardware requirements. OGIS staff time and training.

6. Examine the possibility of design/redesign Agency GIS databases to be consistent with new infrastructure and new data models (i.e., geodatabases)

Agencies/Office of GIS/BIS
Time Frame: FY02
Dependencies: Agency staff, funding, OGIS staff, Systems Analyst, BIS database administrator

7. Provide a common gateway for everyone to access centralized state GIS data.

Office of GIS/BIS/Agencies
Time Frame: on-going, permanent
Dependencies: funding, OGIS staff, BIS networking and database staff

8. Test and closely monitor use of Arc/Info, ArcIMS, and ArcView with ArcSDE over the wide area network

Office of GIS/BIS/Agencies
Time Frame: on-going, FY02
Dependencies: OGIS staff resource, BIS resource

9. Implement Citrix, Windows2000 with NT terminal server and/or other emerging technologies to provide access to GIS data, metadata and software from a central location.

Office of GIS/BIS
Time Frame: on-going, FY02
Dependencies: funding, OGIS staff resource, BIS resource, and agency resources

10. Develop a method of maintaining data with different resolutions will be designed by the GIS Technical Committee and implemented at the Office of GIS (example: Metwp24 and Metwp100).

Office of GIS/GIS Technical Committee
Time Frame: ASAP
Dependencies: funding, OGIS staff resource, agency resources

Data and Standards

1. Library maintenance

Office of GIS
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource

2. CD Products

Office of GIS
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource

3. Basemap updates

Office of GIS
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource, feedback to OGIS when errors are discovered.

4. Town Boundary Updates

Office of GIS/MDOT/LURC
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource, MDOT staff, and LURC staff

5. Process and Standards for Certification
Metadata, Feature level metadata, Naming conventions, QA/QC standards, Etc.

Office of GIS/GIS Technical Committee /GIS Executive Council
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource, GIS Technical Committee, GIS Executive Council

6. Implement feature level metadata standards to all data layers

Office of GIS/Agencies
Time Frame: FY02
Dependencies: funding

7. Create reduced hydrography network with index

Office of GIS/USGS
Time Frame: FY03
Dependencies: funding, staffing, completion of hydrography edge matching and photo revisions
Concern: maintenance of network and index

8. Maintenance of DOT/E911 roads centerlines

Office of GIS/MDOT
Time Frame: on-going, permanent
Dependencies: ESCB, funding through 12/31/01, OGIS staff, MDOT staff

9. Complete FGDC Metadata for all agency GIS data layers

State agencies/Office of GIS
Time Frame: on-going, permanent, FY02
Dependencies: funding, agency staff, OGIS staff

10. Pursue an annual general fund appropriation to pay major data enhancements and new data development. Funds should be used as a match to other funds to leverage resources.

GIS Executive Council
Time Frame: on-going, permanent

11. Acquire and integrate imagery (remote sensing) with the state GIS

Office of GIS
Time Frame: on-going
Dependencies: funding, image availability, staffing
Concern: storage, infrastructure (hardware and software), network traffic

12. Integrate available land parcel data and digitize land parcel data for the rest of the state.

Office of GIS
Time Frame: FY02
Dependencies: funding, availability and access to municipal data, staffing

Fiscal Year 2003

Coordination

1. Training

a) OGIS staff - specific to the needs of OGIS personnel based on training needed to support the work plan and to keep up to date with new technologies.
b) Training for state agencies, the public, municipalities, etc. - OGIS will conduct quarterly surveys to identify training requirements. OGIS will manage contracts to hire trainers to conduct training session.

Office of GIS/Agencies
Time Frame: In-house will be as needed. Quarterly training throughout the year, permanent.
Dependencies: OGIS staff time availability, a room to do the training, software licenses, training materials.

2. Technical Support Provide technical support to SLA members and general public.

Office of GIS/Agencies
Time Frame: on-going, daily, permanent.
Dependencies: Must have sufficient staff to meet the demand.
Concern: As GIS usage in the state continues to grow and expand the demand for technical support will increase.

3. Committees - town boundary, geocodes, hydrography, GIS Technical Committee, road centerlines

GIS Technical Committee/Agencies/Office of GIS
Time Frame: On-going, based on Executive Council and Technical Committee requirements, permanent.
Dependencies: OGIS, State Agencies, Industry, Public, etc. must participate

4. Update OGIS web site to include more detailed information on state GIS contacts. Maintain the contacts database. Research ways to make this as efficient and easy as possible. Database will contain the GIS contact people from agencies - not everybody that works with GIS.

Office of GIS/Agencies
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource
: OGIS needs input from the agencies to compile information and to keep it up to date.

5. Maintain an inventory of existing state GIS data and projects.

OGIS will conduct a survey and maintain an inventory of existing state GIS data and state data development projects. The inventory list will be made available via either the Internet or Intranet depending upon the status of the data. In each case, ownership, a contact, and a data update schedule will be established. If the data owner is unclear, then the GIS Executive Council will decide who the data owner is and establish a maintenance process and maintenance schedule.

Office of GIS/Agencies
Time Frame: on-going
Dependencies: This inventory compilation will be part of the overall analysis conducted to determine how OGIS can support state agencies. State agencies must commit internal resources to the effort.

6. All State GIS data will be available over the Intranet and Internet from state clearinghouse servers managed by the Bureau of Information Services and the Office of GIS. Framework layers and agency specific thematic data will be available directly from the clearinghouse and other state GIS related information will be available either from this server or through links from this server to the information.

Office of GIS/Agencies
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource, agency resources to create metadata and make data available to OGIS

Infrastructure

1. Design a statewide GIS infrastructure (hardware and software) based on the results of user needs analysis, software testing and network analysis done by a Systems Analyst.

GIS Technical Committee/Office of GIS
Time Frame: FY03
Dependencies: cooperative effort with BIS networking staff

2. Implement SDE

Office of GIS/BIS
Time Frame: ongoing, permanent, FY03
Dependencies: funding, OGIS staff, BIS staff, determined that SDE will meet OGIS requirements

3. Implement ArcIMS

Office of GIS/BIS
Time Frame: ongoing, permanent, FY03
Dependencies: funding, OGIS staff, BIS staff, determined that SDE will meet OGIS requirements

Data and Standards

1. Maintenance of SDE layers (formerly were the libraries)

Office of GIS
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource

2. CD Products

Office of GIS
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource

3. Basemap updates

Office of GIS
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource, feedback to OGIS when errors are discovered.

4. Town Boundary Updates

Office of GIS/MDOT/LURC
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource, MDOT staff, LURC staff,

5. Process and Standards for Certification
Metadata, Feature level metadata, Naming conventions, QA/QC standards, Etc.

Office of GIS/GIS Technical Committee/GIS Executive Council
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource, GIS Technical Committee, GIS Executive Council

6. Maintain merged DOT/E911 road centerlines database

Office of GIS/MDOT
Time Frame: FY03
Dependencies: funding mechanism in place, OGIS staff, MDOT staff

7. Create 10 meter Digital Elevation Models (DEMs) from the 1:24,000 scale contours. Incorporate the hydrography into the DEMs - should be done at the same time that the DEMs are created.

Office of GIS/USGS
Time Frame: FY03
Dependencies: funding, 24k contours have been completed, staffing
Concern: storage due to the size of the files, edge-matching

8. Continue the acquisition and integration of imagery (remote sensing) with the state GIS .

Office of GIS
Time Frame: on-going
Dependencies: funding, availability, staffing
Concern: storage, infrastructure (hardware and software), network traffic

9. Continue the integration of available land parcel data and digitize land parcel data for the rest of the state.

Office of GIS
Time Frame: FY03
Dependencies: funding, availability and access to municipal data, staffing

Fiscal Year 2004

Coordination

1. Training

a) OGIS staff - specific to the needs of OGIS personnel based on training needed to support the work plan and to keep up to date with new technologies.
b) Training for state agencies, the public, municipalities, etc. - OGIS will conduct quarterly surveys to identify training requirements. OGIS will manage contracts to hire trainers to conduct training session.

Office of GIS/Agencies
Time Frame: In-house will be as needed. Quarterly training throughout the year, permanent.
Dependencies: OGIS staff time availability, a room to do the training, software licenses, training materials.

2. Technical Support Provide technical support to SLA members and general public.

Office of GIS/Agencies
Time Frame: on-going, daily, permanent.
Dependencies: Must have sufficient staff to meet the demand.
Concern: As GIS usage in the state continues to grow and expand the demand for technical support will increase.

3. Committees - town boundary, geocodes, hydrography, GIS Technical Committee, road centerlines

GIS Technical Committee/Agencies/Office of GIS
Time Frame: On-going, based on Executive Council and Technical Committee requirements, permanent.
Dependencies: OGIS, State Agencies, Industry, Public, etc. must participate

4. Update OGIS web site to include more detailed information on state GIS contacts. Maintain the contacts database. Research ways to make this as efficient and easy as possible. Database will contain the GIS contact people from agencies - not everybody that works with GIS.

Office of GIS/Agencies
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource
Concern: OGIS needs input from the agencies to compile information and to keep it up to date.

5. Maintain an inventory of existing state GIS data and projects.

OGIS will conduct a survey and maintain an inventory of existing state GIS data and state data development projects. The inventory list will be made available via either the Internet or Intranet depending upon the status of the data. In each case, ownership, a contact, and a data update schedule will be established. If the data owner is unclear, then the GIS Executive Council will decide who the data owner is and establish a maintenance process and maintenance schedule.

Office of GIS/Agencies
Time Frame: on-going
Dependencies: This inventory compilation will be part of the overall analysis conducted to determine how OGIS can support state agencies. State agencies must commit internal resources to the effort.

6. All State GIS data will be available over the Intranet and Internet from state clearinghouse servers managed by the Bureau of Information Services and the Office of GIS. Framework layers and agency specific thematic data will be available directly from the clearinghouse and other state GIS related information will be available either from this server or through links from this server to the information.

Office of GIS/Agencies
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource, agency resources to create metadata and make data available to OGIS

Data and Standards

1. Maintenance of SDE layers (formerly were the libraries)

Office of GIS
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource

2. CD Products

Office of GIS
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource

3. Basemap updates

Office of GIS
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource, feedback to OGIS when errors are discovered.

4. Town Boundary Updates

Office of GIS/MDOT/LURC
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource, MDOT staff, and LURC staff

5. Process and Standards for Certification
Metadata, Feature level metadata, Naming conventions, QA/QC standards, Etc.

Office of GIS/GIS Technical Committee/GIS Executive Council
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource, GIS Technical Committee, GIS Executive Council

6. Continue the creation of 10 meter Digital Elevation Models (DEMs) from the 1:24,000 scale contours. Incorporate the hydrography into the DEMs - should be done at the same time that the DEMs are created.

Office of GIS/USGS
Time Frame: FY04
Dependencies: funding, hydrography has been edge-matched and photo revisions have been added, staffing

7. Edge-match DEM's

Office of GIS/USGS
Time Frame: FY04
Dependencies: funding, DEMs have been created, staffing

8. Maintain merged DOT/E911 road centerlines database

Office of GIS/MDOT
Time Frame: FY04
Dependencies: funding mechanism in place, OGIS staff, MDOT staff

Fiscal Year 2005

Coordination

1. Training

a) OGIS staff - specific to the needs of OGIS personnel based on training needed to support the work plan and to keep up to date with new technologies.
b) Training for state agencies, the public, municipalities, etc. - OGIS will conduct quarterly surveys to identify training requirements. OGIS will manage contracts to hire trainers to conduct training session.

Office of GIS/Agencies
Time Frame: In-house will be as needed. Quarterly training throughout the year, permanent.
Dependencies: OGIS staff time availability, a room to do the training, software licenses, training materials

2. Technical Support

Provide technical support to SLA members and general public.

Office of GIS/Agencies
Time Frame: on-going, daily, permanent.
Dependencies: Must have sufficient staff to meet the demand.
Concern: As GIS usage in the state continues to grow and expand the demand for technical support will increase.

3. Committees - town boundary, geocodes, hydrography, GIS Technical Committee, road centerlines

GIS Technical Committee/Agencies/Office of GIS
Time Frame: On-going, based on Executive Council and Technical Committee requirements, permanent.
Dependencies: OGIS, State Agencies, Industry, Public, etc. must participate

4. Update OGIS web site to include more detailed information on state GIS contacts. Maintain the contacts database. Research ways to make this as efficient and easy as possible. Database will contain the GIS contact people from agencies - not everybody that works with GIS.

Office of GIS/Agencies
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource
Concern: OGIS needs input from the agencies to compile information and to keep it up to date.

5. Maintain an inventory of existing state GIS data and projects.

OGIS will conduct a survey and maintain an inventory of existing state GIS data and state data development projects. The inventory list will be made available via either the Internet or Intranet depending upon the status of the data. In each case, ownership, a contact, and a data update schedule will be established. If the data owner is unclear, then the GIS Executive Council will decide who the data owner is and establish a maintenance process and maintenance schedule.

Office of GIS/Agencies
Time Frame: on-going
Dependencies: Systems analyst must be hired. This inventory compilation will be part of the overall analysis conducted to determine how OGIS can support state agencies. State agencies must commit internal resources to the effort

6. Make all State GIS data will be available over the intranet and internet from state clearinghouse servers managed by the Bureau of Information Services and the Office of GIS. Framework layers and agency specific thematic data will be available directly from the clearinghouse and other state GIS related information will be available either from this server or through links from this server to the information.

Office of GIS/Agencies
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource, agency resources to create metadata and make data available to OGIS

Data and Standards

1. Maintenance of SDE layers (formerly were the libraries)

Office of GIS
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource

2. CD Products

Office of GIS
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource

3. Basemap updates

Office of GIS
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource, feedback to OGIS when errors are discovered.

4. Town Boundary Updates

Office of GIS/MDOT/LURC
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource, MDOT staff, and LURC staff

5. Process and Standards for Certification
Metadata, Feature level metadata, Naming conventions, QA/QC standards, Etc.

Office of GIS/GIS Technical Committee, GIS Executive Council
Time Frame: On-going, permanent.
Dependencies: OGIS staff resource, GIS Technical Committee, GIS Executive Council

6. Maintain merged DOT/E911 road centerlines database

Office of GIS/MDOT
Time Frame: FY05
Dependencies: funding mechanism in place, OGIS staff, MDOT staff

Featured Links

Contact US

  • Michael Smith, Chair
    Office of Information Technology
    Maine Office of GIS
    145 State House Station
    Augusta, Maine 04333-0145

    Email: Michael.Smith@maine.gov