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March 19, 2008 Meeting Minutes and Agenda
2. CAT 3 Grant Update
3. Subcommittee Reports
The meeting was called to order at 10:00 a.m., Dan Coker, Co-Chair presiding.
In his remarks Mr. Myers noted the rapid development of digital spatial data by OIT, helping USGS to move away from paper maps into a national Geographic Information System. Richard Thompson, Chief Information Officer accepted the award on behalf of OIT. In his acceptance remarks Mr. Thompson thanked all the staff and technicians of OIT for their efforts resulting in this award.
The full letter of citation is attached to the back these minutes.
2. CAT 3 Grant Update
Jim Page in his capacity as CEO of the James W. Sewall Company announced that Bruce Oswald was leaving Sewall to start his own consulting company, Oswald Associates LLC. Jim handed out copies of a letter from himself to William Hanson, Board Chair explaining the new situation. He stressed that for the Geolibrary Strategic Planning Process there will be no change. Bruce will continue in day-to-day operational control. Sewall will continue to manage the contract and will be responsible for all contract issues. “Other than some address and phone changes, the Board should not notice anything different in how the project is executed .” Bruce will retain the same e-mail for the time being.
The Maine Municipal Association Technology Conference session on the Fifty States Project was very successful with 146 people in attendance, literally standing room only. There was great interest in the land records part of the session. He and Rich Sutton are working on a survey to forward to the attendees that registered. He also asked the Board members to turn in their surveys as soon as possible.
There is a Fifty States project page up on the Geolibrary website now with a registration link for people wanting information. There are 3 public forums planned in the very near future in Portland, Bangor and Lewiston plus a forum specifically for state workers in Augusta. There is also need for one or more listservers. This prompted some discussion about existing state listservers and e-mail distribution lists. Marilyn Lutz agreed to try setting up a new Geolibrary listserver for a statewide audience. Nancy Armentrout agreed to pull together the various disparate listings such as the MEGIS listings, Geolibrary stakeholders, orthoimage survery respondents and so on. Greg Copeland noted that the Maine GIS Users Group would also be very interested in such a ‘master list’ of those interested in GIS and spatial data.
Developing ‘champions’ as outlined in the project description will depend on what the needs are. In this regard, it will be important for the Board members to get in touch with their constituencies on a regular basis. Everyone should think about ideas for getting back to constituencies.
Q: What will be the agenda for these forums?
Q: What is the target audience for the forums?
Bruce wrapped up by giving the Board “some more homework”. He had another evaluation exercise for the Board members.
Sidebar: Membership. Visitor Diane Godin, Somerset County Registrar of Deeds, was suggested as a Board member representing counties. It was recalled that the recently appointed county representative had a conflict and could not attend the regular meetings. Diane was not averse to the suggestion but made no definite commitment; staff will investigate the possibility.
Jim Page moved to return $25,000 from the standards conformity/data validation tools item to the unallocated funds. Greg Copeland seconded. The Board voted 9 in favor, none opposed. The motion carried.
Policy & Marketing
• Data of interest to state agencies will always be stored
on state servers and reviewed by state staff, including metadata creation,
if not by MEGIS then by one or more other agencies.
In the interest of time, the Chair asked that discussion wrap up. The Chair’s charge to the Policy Committee was to take all these points into account and try to write a new Data Acceptance Policy for review at the next meeting.
Metadata loading by USM should be taking place fairly soon. The Board and OIT will be earmarking which metadata sets will be loaded. In addition USM has agreed to store up to 40 gigabytes of vector data at no charge as part of their agreement. Suggestions for non-state agency data to be stored can sent to Christopher Kroot or MEGIS.
There was some discussion of the state data holdings. Some, perhaps most, of state agency data is not published. Almost all of the 147 data layers published by MEGIS cannot be viewed directly; a few are available as Web Mapping Services (WMS). The Board might want to see which data should be available as WMS thru the USM RCG initiative.
Christopher Kroot moved to accept the “Katahdin logo” with the option to add pictures later. Ken Murchison seconded. The Board voted 9 in favor, none opposed. The motion carried.
Gretchen’s logo creation was examined in detail by passing the laptop around. It was very well received and many uses for it were suggested.
Mike Smith moved to accept the new logo for the Geolibrary. Greg Copeland seconded. The Board voted 9 in favor, none opposed. The motion carried.
The meeting adjourned at 12:30
Text of the letter of citation for the USGS commemorative benchmark.
March 19, 2008
Mr. Richard B. Thompson, CIO
It is with great pleasure that I present a commemorative Department of the Interior, U.S. Geological Survey benchmark to the Maine Office of Information Technology (OIT). This benchmark is offered to recognize the leadership OIT has provided for geospatial programs in Maine that support vital local, state and national services. The benchmark is symbolic of the USGS history in geospatial science and technology, and the commemorative award to OIT recognizes your organization’s importance as a key partner in the ongoing development of the National Spatial Data Infrastructure (NSDI) including The National Map.
Maine has collaborated with USGS to build framework layers for The National Map and to deliver services that allow people in Maine, and around the country, to discover and view geospatial assets through Geospatial One-Stop. Of particular significance to me is that these data and services also support USGS-led science programs focused on issues of national significance including the effects of climate change.
I appreciate your unwavering support of the Maine Library of Geographic Information (i.e., Geo-Library) and Maine Office of GIS (MEGIS). These organizations have been instrumental in our success as partners and have contributed significantly to our ability to achieve both state and national goals related to the NSDI. The Geo-Library and MEGIS play key roles in Maine's successful statewide coordination efforts which have led to improved data quality, content and coverage. Maine statewide coordination has reduced duplication of effort and as a result our geospatial dollars have been spent more wisely.
We look forward to continued coordination with Maine toward our common goals for the NSDI. Achieving these goals is important to Maine, and the Nation.
cc Steven King
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