Skip Maine state header navigation
Skip First Level Navigation | Skip All Navigation
|Home | Contact Us||
Site Map |
June 18, 2008 Meeting Minutes and Agenda
2. CAT 3 Grant Update – Nancy Armentrout
3. Potential Federal Representative on the Board – Mike Smith
4. Creating a coalition of well connected champions – Chair
5. Subcommittee Reports
The meeting was called to order at 10:02, Daniel Coker Co-Chair presiding (hereinafter referred to as Chair)
2. CAT 3 Grant Update
Work is being done on the Integrated Land Records part of the project. In particular it has been decided to focus on one extensively used document, the “land transfer form” and how tax parcel data might be integrated with that. Two of the project team, Diane Godin, Somerset County Register of Deeds and Steve Weed, Assessor for Bar Harbor, will be meeting with the Maine Revenue Service. The object will be to get a spot on the agenda at the next MRS Property Tax School.
The vendor is waiting on approval of the outline for the land records research document. It was also noted that there will a federally sponsored webinar soon for Federal agencies to comment on matters related to this.
There will probably need to be an increase in the budget for the Project Manager. The amount of work required is more than was envisioned. There was some discussion of how much was left and how much more would be needed.
Mike Smith moved to add $5,000 to the budget for the CAT3 Grant Project Manager. Liz Hertz seconded. The Board voted 10 in favor, none opposed, no abstentions. The motion carried.
3. Potential Federal Representative on the Board
Mike provided the outline of a letter from the Board, the addressee to be determined later, asking that such a position be created. The letter would relate that the Board had voted “to endorse proposed legislation which would add a federal representative, who is also a resident of Maine, and who represents federal agencies…to be appointed by the ranking United States Senator from Maine..”. Mike also provided the possible text of such legislation.
Q: Originally the Maine Science & Technology Foundation had a
seat on the Board until they were disbanded. The Board recommended
that this seat be converted to represent land surveyors but this was
changed, will that happen again?
Discussion opened on the general topics of additional members and attendance requirements. Additional constituencies proposed were surveyors and engineers, the forest industry and marine interests, the latter two being described as powerful economic forces in the state. There were a number of opinions on how many consecutive meetings a member would be allowed to miss ( 2 to 4 ) before being asked to resign or being removed by whatever means. There was also discussion of altering the required number for a quorum. It was pointed out that this is specified in the legislation. Certainly new legislation would be required for any change in the number of Board members.
It was decided that the Board members would submit, within 2 weeks,
to Mike Smith a list of their ideas on how the Board might be modified.
Mike will attempt to compile this into 4 categories to be presented
at the next meeting for a vote:
4. Creating a coalition of well connected champions
1) A letter to member’s constituents updating them on the Geolibrary’s activities. This would be issued on a regular basis, say quarterly. This could be form letter.
2) A new brochure focusing on the new GeoPortal. This would probably be similar to the last one, color graphics and offset printed in quantity.
3) Press releases on how GIS is useful to the general public. These would have to be simple and non-technical in nature
4) A direct link to the GeoPortal from the state government home page http://www.maine.gov/
5) A letter to each Board member’s appointing authority updating them on the Geolibrary’s activities, obviously quite similar to #1.
The question was asked “exactly what is a champion?” The consensus was that champions would promote the Geolibrary and secure funding. Some said they would be legislators, especially leadership, others said federal officials or prominent citizens. Champions would be well connected, respected people who could take the support of the Geolibrary “to the next level” based on the Strategic Plan. As examples, Evan Richert, the former director of State Planning Office, and Governor Angus King were suggested. Everyone agreed the Board must be more proactive than reactive. This will be an agenda item in future meetings.
5. Subcommittee Reports
Policy and Marketing
There was concern that there was no official “post-implementation” plan. Publicity had been spoken of earlier but there was no plan for training. OIT staff training had been provided for. However municipal officials and others would need some training on how to use the GeoPortal, especially with respect to loading metadata. Mike Smith suggested that some money could be used from the $10,000 already appropriated for OIT staff training for this purpose.
The Technical Committee was asked to return with a plan for basic training of GeoPortal users by the next meeting. Ideally this would begin in late August.
Orthoimagery Project/Parcel Grants
The meeting adjourned at 12:15
|Copyright © 2007 All rights reserved.|