September 19, 2007 Meeting Minutes and
Approval of the
meeting minutes –
CIO addresses the
Board – Dick Thompson
– Larry Harwood
& Marketing – Marilyn
- MOU – Dave Blocher
- Orthoimagery Project /Parcel grants –
- Status on the GEOPortal – Christopher
CAT 3 grant
RFP – Group
Elections – Chair & Staff
Funding – Group
James Page, Chair
Marilyn Lutz, CoChair
Ken Murchison ( by phone)
Richard Thompson, CIO
Dan Walters, US Geological Survey
Carl Nylen, ESRI
Mary Cloutier, OIT
David Kirouac, OIT
The meeting was called to order at
1. Approval of the
July 18th, 2007
The Chair entertained a motion to
approve the minutes. Marilyn
Lutz moved to approve the minutes as written. Gretchen Heldmann
Board voted unanimously in favor. The motion carried. ( Note: unless
indicated the Chair abstains from all votes )
2. State CIO
addresses the Board
Dick Thompson, Chief Information
Officer for the state gave
a short dissertation on the ongoing relationship between the Geolibrary
Office of Information Technology. As a first aside he noted that Dave
OIT, who normally represents the CIO on the Board had been in hospital
operation for a long standing medical condition but was doing well and
The CIO has been monitoring the
progress of the Geolibrary
thru the state employees on the Board and of course his designee. He
discussed the Memorandum Of Agreement ( MOA ) with the Chair recently
some differences of opinion with the MOU as currently written. Given
Geolibrary serves a wide variety of public purposes, what then is the
OIT/MEGIS vis-à-vis the Geolibrary. In particular where are the
what MEGIS does and what the Geolibrary does. For the immediate future,
will continue to offer services to the public and the private sector
downloads from the internet data catalog.
Q: Do we need to proceed with an MOU?
A: Yes, there should be a documented
OIT and the Geolibrary. The amount of support from OIT will be
some time but data will always grow and both parties should look at
growth will be. Both organizations have to determine how to recover
how to serve the public without competing with the private sector.
Q:What is the legal status of the
A:The Geolibrary is a quasi-state
agency created by the
legislature; most quasi-state agencies endure as long as their mission
Q:What is the budget outlook?
A: Maine traditionally has budget
problems but that should
not discourage the Geolibrary from looking for a revenue stream. One
would be to find a constituency willing to pay for a product or
Q: What of the new contract for
There is not much in the RFP about
GIS. 1) They should
address the Board before the contract. 2) They cannot compete with the
sector nor can OIT.
Mr. Thompson asked what data the
were interested in. The answer was tax parcel data, local zoning and
round of parcel grants. He made the point that it is for the Board to
what data is to be in the Geolibrary and in what form or format. He
that if a revenue stream could be identified to support the Geolibrary,
the Board should look to June 2008 when budget preparation begins.
The Chair summed up the discussion. 1)
It is up to the Board
to accept data as it feels appropriate. 2) The new InforME contractor
invited to address the Board. 3) The Board will prepare for budget
June of 2008.
There was one change to the financial
sheet. The amount
expended for town parcel grants, second round rose to $126,711.00. The
encumbered for town parcel grants, second round dropped to $63, 003.00
total encumbered now is $400,186.45.
There was no report to make on policy
issues. The MOU between
MLGIB and OIT was tabled to the next meeting.
Orthoimagery & Parcel Grants
There was nothing new to report on the
project. There was a question as to whether updating of parcel data was
place. It was explained that although discussed extensively in the
program of updates had ever been put in place.
The long awaited orthoimagery for
central and downeast Maine
is now said to be available in December 2007. As had been previously
the area in northeast Washington and southeast Aroostook counties flown
2004-2005 but not planned for
orthorectification due to budget limitations, will
now be processed into orthoimagery by
USGS. The imagery will be available in 3 batches, probably delivered in
2008 and paid for entirely by USGS. NGA, a homeland security ancillary,
flown in Spring 2006 and purposes to make 1 meter color orthos in the
areas not flown in 2003-2005.
Status on GeoPortal
Christopher Kroot reported that he had
completed the full
review of the portal begun back in August 15th by the
committee. The portal is described as a failure. Out of 169 functional
requirements 111 failed , 38 were unknown results, i.e. inexplicable or
untestable, and 20 succeeded. The links are very slow and prone to
User friendliness and intuitive functionality has not been improved
The Board had until the 21st
to submit a report
on the current build of the portal. The Chair reported that he received
reply to his informal e-mail on this matter to Ken Bossung of Ionic..
It was suggested
that a vote be taken today on whether or not to cancel the contract.
members expressed their gratitude to the Technical Committee and
particular for this review in the face of many problems. There was some
discussion of what would be left in terms of product or code if the
were cancelled; OIT will try to get anything remaining or due from the
contract if it is canceled.
Christopher Kroot moved to cancel the
contract with Ionic
Enterprise due to non-performance. Gretchen Heldmann seconded. The
unanimously to approve. The motion carried.
The Chair instructed staff to handle
termination of the contract, The Chair also remanded the Technical
review alternative portal technology and return with a suggestion as to
proceed as soon as possible.
The Chair took this opportunity to
personally commend the
long and very valuable service of Will Mitchell, Representing GIS
is resigning from the Board today. Will was one of the original members
Board when it was formed in 2002. He has served continously, staffing
subcommittees, to the present day while also owning and operating his
consulting business. He will be missed.
4. CAT 3 Grant RFP
Armentrout presented version 10 of the CAT 3 Grant Request For
briefly reviewed the two major tasks called for:
Update and enhance the
GeoLibrary Strategic Plan and
bring it into alignment with the goals of the National States’
Information Council (NSGIC) Fifty States Initiative.
Recommend a conceptual
framework and functional
specification for an Integrated Land Records Information System for the
having been fairly well discussed previously there
was minimal comment. The Chair entertained a motion to approve. Marilyn
moved to approve the RFP as written (v.10). Liz Hertz seconded. There
votes to approve and 2 abstentions (not including the Chair, also
customary) The motion carried.
attendant discussion on how the project would be
managed. It was expected there would be more than usual overview
was expected that MEGIS would have a significant hand in the management
Greg McNeal, CTO will have to be consulted on this as soon as possible.
Chair called for volunters to review the proposals, the most logical
RFP subcommittee plus attachments. The review team will be Nancy
Marilyn Lutz, Greg Copeland, Bill Hanson, Dan Coker and Dan Walters in
advisory capacity only.
The current Chair and
CoChair were not standing for
re-election. Nominations were opened. Bill Hanson was nominated for
Coker was nominated for Co-Chair. There were no further nominations.
secret ballot, staff posted 10 votes for Bill Hanson and 10 votes for
Coker. Bill Hanson will serve as Chair and Dan Coker will serve as
discussion dealt with the upcoming Maine
Users Group Meeting. Greg Copeland invited any and all on the Board to
Dan Walters will be giving a presentation, possibly 1 or 2 from the
Board to be
Meeting was adjourned at 11:55