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Home February 2, 2005 Agenda & Minutes
MEETING: Maine Library of Geographic Information Board
Item #4 of the Annual Report “Requested Legislative Actions”
Second and Third Bullet Items: Consider General Fund or other dedicated revenue sources to insure operational funding for the GeoLibrary (Ideas)
Date: February 2, 2005
Before bringing the meeting to order, Jim noted that Ken was participating via conference call. He also introduced Sue Scott (waiting appointment to represent Real Estate & Development).
Agenda Item #1: Annual Report “Item 4 Requested Legislative Actions”:
Board discuss second and third bullet items: Consider general fund o other dedicated revenue sources to insure operational funding for the GeoLibrary (ideas), and Support new bond funding in support of GIS development (how much and for what).
With meeting opened for business, Jim introduced four items that need to be discussed and resolved between today’s meeting and the Wednesday, February 16th meeting. Those items being: 1) Annual Report, 2) Presentation to the Legislature, 3) Funding to include operational and bond monies, and 4) the Private/Public Policy.
Jim noted that he and Marilyn met with Dick Thompson and Tom Howker (at Dick’s request) to discuss the realistic levels we can expect for funding, noting that the Board was secure for FY05 which ends June 30, 2005. At this time, Jim handed out a written summary of his take on the meeting and also noted that he did send it to Dick and Tom for their review but had not heard back. Jim read his summary report to the Board followed by a discussion of the following items:
Jim again noted that the Board had some practical tasks that have to be done now. The Board is currently late in submitting the Annual Report to the Legislature. We need to complete the report and get it delivered, need to work on selling what we want to the legislature and time is short on accomplishing both.
The Board needs to look at their funding situation and make a bonding list. What are the dollars needed for operations, and also have a Plan B in place should the Board not succeed at the Legislature. Some options available for the GeoLibrary are to charge for the data, pass on to InforME, or send it out.
Jim noted the meeting time left and what the Board needed to accomplish. He then turned it over to Marilyn to discuss the Private Industry Policy.
Agenda #2: ‘Draft” of the Private Industry Policy
Marilyn pointed out the revision on the Mission and Vision document adding a bullet for Development and maintenance of appropriate standards for the GeoLibrary and its holdings.
With the revision noted, Bob made a motion to accept the Mission/Vision document as written and seconded by Paul., The Board voted unanimously to approve the Mission, Vision and Goals and/or Strategic Initiatives document.
In discussing the Private Industry Policy, comments were brought up regarding the need for this policy, concerns for item #4 as to what it actually meant (GeoLibrary not engage in competition) and item #5 the wording of “digital property maps”.
With concerns/recommendations noted, Marilyn will redraft the policy and bring before the Board at the February 16th meeting for final reading and voting.
Ray Halperin brought up the suggestion of selling the portal to the highest bidder as a means for the Board to acquire funding resources. He noted InforME’s process of charging fees and getting a piece of the change. Agreements are made between InforME and the user.
Marilyn noted InforME having a very different model and the Board should stay away from charging for the data. Dan brought up the funding side of Resolve 23 “Funding Approach” which listed the enumeration of funding possibilities. Board needs to review all possible options.
At this time, Jim brought the Board back to put together a list of priorities and costs asking Larry to write them on the board. Bob also wall projected his powerpoint graphics on the bond issue.
The above list comes from items in the PowerPoint presentation the Bob put together as a presentation to the Legislature.
* Will distributed a document on the development of a statewide GIS network that effectively shares GIS information across the State of Maine. He asked to include 500,000 in the funding document.
The presentation shows Funding Requirements for FY06 as $2,290,000, FY07 as 2, 160,000.
The Board did agree to focus on a two-year budget in line with the State’s two-year budget process. It was noted but not adopted as policy that it would probably not be a good idea to include items that are not in Resolve 23.
A question was asked about the time a bond could be written for. Tom Howker noted that a bond is written with a life during which you must expend the funds. Tom also noted that the Board has not expended all the funds from their original bond. Jim commented on the need for staying within a scale to where the Board has a fighting chance. What are we asking for and how we are asking for it? Also discussed was the possibility of matching funds from USGS.
In conclusion, the Board agreed to submit a cost proposal for a bond in the amount of $ 4.15 million. A motion was made and seconded for this proposal, the Board voted unanimously to accept the amount of $ 4.15 million for a bond request from the Legislature. Should the Board get less they will work to prioritize the lists accordingly. Bob Faunce will update the slide, adding the statewide GIS network. Jim will add list of items and costs to the annual report, bring to the Feb 16th for final approval from the Board, pass on to staff for formatting. The report will then go back to Jim and Marilyn for final review prior to printing and delivering to the Legislature.
The item of GeoLibrary FAQ was brought up before the Board for discussion. Is it needed in the report? The Board agreed to rewrite that section using the original language from the legislation.
The Board also asked if they could get a written document from the CIO showing 2-year budget figures available to support the GeoLibrary. Tom Howker volunteered to put this document together and distribute to the Board. Also need to note that the monies being requested are for the GeoLibrary.
In itemizing the “Requested Legislative Actions” the list includes;
The Chair entertained the previous motion for the Board to accept the Annual Report with recommended amendments. The Board voted unanimously to accept the report with amendments. Jim will complete the report with recommendations.
The Board needs to develop the presentation piece put together by Bob Faunce, decide who will be the spoke person, what legislative committees should the Board appear before, need to schedule getting on the Legislative agenda.
At the February 16th meeting the Board will finalize the Annual Report and the Public & Private Policy.
Will Mitchell asked that the Technical Subcommittee meet from 9:00 – 10:00 a.m.
Motion was made and seconded to adjourn the meeting at 12:30 p.m.
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