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Home November 21, 2002 Agenda & Minutes
GeoLibrary Board Meeting of November 21, 2002
Board Member Attendees as follows:
1. Dennis Boston, Central Maine Power
2. Will Mitchell, Mitchell Geographic’s
3. Jon Giles, City of Portland
4. Paul Mateosian, City of Bath
5. Bob Faunce, Consultant to Lincoln County
6. Ray Halperin, Dept. of Transportation
7. Tom Asbeck, Photo Science, Inc
8. John Holden, Eastern Maine Development Corporation
9. Jim Page, James W. Sewall
10. Harlan Onsrud, UMaine, Dept. of Spatial Information Science & Engineering
11. Bob Doiron, Maine Revenue Services
12. Harry Lanphear, DAFS/Office of the CIO
13. Ed Suslovic
Non-Board Member attendees:
Dan Walters, DAFS/OGIS
Larry Harwood, DAFS/OGIS
Jim Skillings, DeLorme
Mary Ann Hayes, SPO
Molly Schauffler, SPO
Dick Hinkley, BIS
Richard Sutton, Applied Geographic’s, Inc
Michael Terner, Applied Geographic’s, Inc
Not in Attendance:
Barbara Charry, Maine Audubon Society
Jim Damicius, Maine Science Tech. Foundation
Facilitator: John Holden
John Holden opened the meeting with introductions.
Resolve 23 study overview:
Mike Terner and Richard Sutton, from Applied Geographic Inc gave an overview of the State of Maine GIS Needs Assessment and Requirements Analysis & Strategic Plan to Develop the Maine Library of Geographic Information. They worked under the direction of the Resolve 23 Steering Committee and collaborated with the Committee’s Technical, Privacy and the Governance subcommittees. Key areas of discussion included the following:
How the information was gathered
Discussed the process in which they used the information gathered to complete the study.
Presented a schematic representation of the plan.
Discussed the benefits for both State and Local governments
Potential Architecture - web services
Funding and developments since the plan
Impacts on the GIS Executive Committee
No questions were asked of the presenters on the Resolve 23 study. The PowerPoint presentation presented at the meeting “first_geoboard_mtg_11_20_02.ppt” is attached for your information. The resolve 23 study can be found at http://www.apollo.ogis.state.me.us/sc/.
Review Legislation creating the GeoLibrary Board
John Holden opened the discussion on the area of legislation he felt were critical to members of the Board, in order for the Board to decide next steps in implementing the plan.
Section “Purposes and duties” (page 2 & 3 A, B, C & D) of the Board as stated in the legislation, which included
Concerns and discussions:
What are the makeup & role and mission of the Executive Steering Committee and how do we relate to that?
Harry Lanphear suggested the Board should have Dale McCormick come in and explain the mechanics of where the money is, how we access it, how we officially can spend or allocate the funds. Also, to provide a mechanism to help municipalities in requesting grants from the State Government.
John Giles stated from a municipal view point, no matter how much infrastructure we create for delivering and storing of data, for the towns it really comes down to Financial Aid and creating data that does not exist digitally or in a GIS format. The towns are really looking at this board to provide some help in that area.
Pages 108-109 of the Resolve 23 report discusses budgeting and funding issues (these pages are attached to the Update of GeoLibrary Activities below). This will help the board in prioritizing certain categories and applying dollars.
Update on current activities related to GeoLibrary and bond issue presented by Dan Walters
Dan provided a brief overview of what the Maine Office of the GIS has been doing since July 1, given that they have been operating since that time in support of the Geolibrary and Board.
As stated earlier by Harry Lanphear and Richard Hinkley, the administration, in agreement with the agencies, agreed to provide some funding from the enterprise fund to support the board. As a result, $144,000 from the state enterprise fund was approved for FY03. This money is being spent on Outreach, Education and Coordination, which is outlined in the handout (attached) The $144,000 is entirely encumbered with the staff support and associated overhead.
Technical staff consists of a full-time State/Local Outreach Coordinator, Larry Harwood, and part-time GeoLibrary Content Specialist Kate King. Dan Walters will provide technical and policy staff support to the GeoLibrary Board Judy Beloff, from the Office of the CIO will coordinate the meetings; send out correspondence, e-mails and minutes. Review of the minutes will be made by Dan Walters to ensure any key issues are well documented, and then sent to the Board for review and comments, and we will finalize them formally with a vote at the next meeting.
The third service area that was covered in the Resolve 23 report which is not reflected in the current funding is the GIS contract specialist. That position was to be focused on work related to municipal grants and the issues related to that program. The bond amount is less than originally requested and the need for a contract specialist is in question for the short-term..
Harry Lanphear, will consult with the Attorney Generals office with any legal questions the board may have.
The Bond money cannot be used for any governmental staffing, only contracts. The nature of the contract has to be about building a capital investment not ongoing operations. The development of the initial standards can be considered a capital expense.
Discussed the Accomplishments to date of the Geolibrary
Discussed Statewide Data Development
Dialog with US Geological Survey & Natural Resource Conservation Service on cooperative national program for digital orthoimagery (National Aerial Photography Program)
A conference call has been set up with principals at USGS for Tuesday, November 26th to discuss what the next steps are in terms of technical specifications and available federal funding. Federal funding will constrain the project to some degree because they have certain national requirements for their orthoimagery. We are aware that currently there is no money available because Congress has not passed USGS’s budget and that is one of the key areas we hope to cover during this conference call In our last discussion with them Maine was number two in the nation for NAPP funding, right behind Kansas. Everything was being done from the Governor’s office to preserve the 1.6 million dollars for the State of Maine.
The $1.6 million has been set aside for Maine, and will be available if the NAPP program monies are not diverted for another purpose. USGS set those priorities by talking to other federal agencies about their needs , and in consideration of internal USGS National Mapping objectives. Given all these joint federal needs then they decide what states and what areas should receive priority funding. This would be the federal match of our 1.6 million out of the 2.3 million bond.
It was suggested that a letter be drafted in support of getting this funding or to show the Federal Government officially that the bond did pass and we exist as a board.
Dan will report back to the board as to the outcome of the conference call with USGS
Discussed the need to collaborate with projects requiring similar data in case funding is not going to be available through USGS; like
Web Site – It was discussed to put up a web site for public consumption, which will provide an opportunity for people to comment on what is going on. Dan Walters will take on this responsibility. He will create the page and bring it back to the board for comments.
Discussed the need to maybe create a sub-committee, or sub I-team, to work together with Dan Walters and Larry Harwood on standards and how we move forward to contract with a vendor to support this work. Also, another committee should be established to look into orthoimagery specifications and how we will proceed to do a contract. A member suggested starting the RFP for orthoimagery through the process sooner rather than later due to the time constraints. Before doing so the board felt we should have more information as to what type of needs exist.
Jon suggested having a member of the Open GIS Consortium to come to a near future Geoboard member meeting to inform the board as to what the existing standards are and what they entail. The Board agreed and Jon will be in contact with them.
It was decided to create a working group for the Orthoimagery to include Dan Walters’s office, and Jon Giles. Pages 26 & 27 of the report will give you some input in this area. The working group will bring back an outline for the board’s review. As far as the sub-committees goes are we allowed to have the members of private sector involved or would this be a conflicted of interest? Harry will talk with the head of Purchases and the Attorney General’s office as to what role the private sector members can play without jeopardizing their chances of bidding for an RFP or problems with their own municipalities in obtaining future grants from the Board. He will send an e-mail out to the Board with his findings. If there is no conflict, the private board members will be more than happy to sit on this working group as well. Will Mitchell will share the letter he received from the Speaker’s office to the next board meeting, stating there will not be a conflict of interest for private sector members to bid on contracts, as long as a couple of terms are met.
The board has requested Dan Walters’s group to bring back to the Board a general outline for the next year’s work plan. It was suggested that Dan’s group bring back a work plan, budget and proposed sequence of events. The board can then decide which project we need to definitely move forward with and/or reorganize priorities. This will help the board allocate the appropriate funds.
A motion was made by Jim Page to elect John Holden as Chair and Ed Suslovic as Co-Chair, due to their experience in chairing resolve 23.
The Board suggested everyone review the draft on the 5 year strategic plan presented by the Executive Committee.
Next Meeting items
In Closing the next Geoboard meeting will be held on December 18th from 1:00 – 3:00 pm here at the Burton M. Cross Office Bldg. in Room 107 and there after every third Wednesday from 10:00 – 12:00pm unless stated otherwise.
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